Metro East Sun

City of Belleville Finance Committee met Nov. 8.

Here are the minutes provided by the committee:

In Attendance:

(A) Finance Committee Members

Bryan Whitaker, Alderman

Jamie Eros, Alderman

Scott Ferguson, Alderman

Raffi Ovian, Alderman

Chris Rothweiler, Alderman

Phil Elmore, Alderman

Nora Sullivan, Alderman

(B) Guests

Kent Randle, Alderman

Roger Wigginton, Alderman

Doug Jameson

Mike Koziatek, BND

(C) Staff

Jamie Maitret, Finance Director

Sarah Biermann, Treasurer

Patty Gregory, Mayor

Scott Markovich, IT

Cliff Cross, Director of EDPZ

Eric Schauster, Asst Director of EDPZ

Jason Poole, Director of Public Works

Dean Hardt, Purchasing Agent

Chairman Whitaker called the meeting to order at 7:02 pm. Alderman Schaefer was excused. All other committee members were present. Emergency evacuation procedures were explained.

Chairman Whitaker opened public participation.

Doug Jameson stated that he is opposed to using tax funds for a development agreement for a demolition at 1 North 44th St. He does not believe it meets the criteria needed for use of TIF funds.

Public participation was closed.

Chairman Whitaker asked for a motion to approve the minutes from the October 11, 2021 meeting.

Motion

Alderman Elmore made a motion to approve the minutes from October 11, 2021. Alderman Eros seconded. All attending members voted yes. The motion passed.

Development Agreement with MG & FG Group, LLC

Eric Schauster explained that we have been trying to work on an agreement with this business owner for a couple of years. The intent is to demolish the dilapidated house at 1 North 44th St, next to the chiropractor office they own at 4401 West Main St. The owner would invest a minimum of $34,490, and the City would reimburse $10,000 in TIF #3 funds for the demolition. Eric stated that while this business does not generate any direct sales tax revenue to the City, we have approved agreements in the past that did not involve direct sales tax revenue. This also does not account for all of the indirect sales tax revenue generated by this business as they bring clients into town. It could also spur other development in that area. Discussion and debate from several aldermen and the Mayor followed.

Motion

Alderman Ferguson made a motion to approve the development agreement with MG & FG Group, LLC. Alderman Sullivan seconded. Roll call vote was taken. Alderman Ferguson, Rothweiler, and Sullivan all voted yes. Alderman Eros, Ovian, Elmore, and Whitaker all voted no. The motion failed.

Workmen’s Compensation and Property/Liability Insurance Renewal Jamie Maitret explained that our insurance brokers marketed our insurance plans again this year, and the renewal options are shown in the packets. To stay with our current carriers, we would be looking at a significant premium increase, and the self-insured retention (SIR) we would have to pay on all liability and property claims would increase from the first $100,000 of each claim, to the first $250,000 of each claim. If we switch to ICRMT, who we had for many years until about three years ago, we can keep the SIRs at the current levels. This is also the lowest premium increase of all the options. Discussion followed.

Motion

Alderman Rothweiler made a motion to approve the workmen’s compensation and property/liability insurance renewal with ICRMT, as recommended by our broker. Alderman Eros seconded. Roll call vote was taken. Alderman Eros, Ferguson, Ovian, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.

E-One Pumper Purchase

Chairman Whitaker notified the committee that this item was withdrawn for tonight, and will be brought up at another time.

Purchase of Used 2020 John Deere Tractor and Boom Mower

Jason Poole discussed that he originally looked for a new tractor and mower from the State bid vendor, but that vendor notified him that they had a used 2020 available that had been used by IDOT for one year, and could be offered at a discount and was much more readily available than a new one would be. It has less than 350 hours on it. The total cost is $141,507.35. It is approximately $12,000 less than a new model. Jamie mentioned that this was not originally budgeted for this fiscal year. There are other items that have come in under budget or delayed, which will cover this cost. Discussion followed, especially concerning possible bidding for used vehicles.

Motion

Alderman Elmore made a motion to waive the formal bidding procedures and purchase a used 2020 John Deere 6120M 4WD tractor and a new 22’ Rear Cradle Diamond Boom mower with a 50” rotary head from Shiloh Valley Equipment Co for a total cost of $141,507.35. Alderman Rothweiler seconded. Roll call vote was taken. Alderman Eros, Ferguson, Ovian, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.

Removal of Underground Storage Tanks at 801 Royal Heights Road

Jason Poole explained that the underground tanks were at this property when we purchased it. It was formerly the St. Clair County Highway Department. The tanks are approaching 30 years old, which is the life expectancy. We have already transitioned to above-ground tanks through our current fuel provider. We are still required to remove the underground tanks. We have had boring done, and there is no leakage of the tanks, but this means we do not qualify for grant funding for the removal. Several companies were contacted for quotes on this. This quote was the lowest, and came in significantly less than was budgeted for this work. Discussion followed.

Motion

Alderman Ferguson made a motion to approve agreement with Green Wave Consulting, LLC in the amount of $19,000 for the removal of the underground storage tanks (USTs) from the City owned property located at 801 Royal Heights Road. Alderman Ovian seconded. Roll call vote was taken. Alderman Eros, Ferguson, Ovian, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.

Contract with Clean Uniform Company for Cleaning Supplies

Dean Hardt stated there was a spreadsheet showing costs of renewal. He did not go out for bid on this since he was satisfied with this company, and they came down from current charges. Discussion followed.

Motion

Alderman Rothweiler made a motion to renew the contract with Clean Uniform Company for custodial cleaning supplies for the Maintenance Department. Alderman Eros seconded. Roll call vote was taken. Alderman Eros, Ferguson, Ovian, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.

Fire Alarm Monitoring Services at Former Lindenwood Campus - Belleville Dean Hardt stated that last month this committee approved repairs to the fire alarm systems, and this contract is for the monitoring services for those fire alarm systems. The cost is $600 per year per system. Discussion followed.

Motion

Alderman Eros made a motion to approve contracts with Johnson Controls for fire alarm monitoring services for buildings located at 2120 W. Main St, 2301 W. Main St, 100 S 23rd St, and 2600 W. Main St (former Lindenwood Campus – Belleville). Alderman Elmore seconded. Roll call vote was taken. Alderman Eros, Ferguson, Ovian, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.

Internet Connectivity Services at Former Lindenwood Campus - Belleville Dean Hardt explained the internet services needed at the former campus. This is needed for monitoring of security cameras at these locations. The former owner removed all of the network hard drives. The topic that is next on the agenda is for the new hardware and installation of it, for this same reason. Discussion followed.

Motion

Alderman Eros made a motion to approve contracts with Clearwave to provide 1GB fiber optic internet connectivity and Spectrum Enterprise to provide 1 GB cable modem internet connectivity for buildings located at 2120 W. Main St, 2301 W. Main St, 100 S 23rd St, and 2600 W. Main St (former Lindenwood Campus – Belleville). Alderman Ferguson seconded. Roll call vote was taken. Alderman Eros, Ferguson, Ovian, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.

Network/Security Hardware and Installation at Former Lindenwood Campus - Belleville Dean Hardt stated this was just discussed with the last motion’s discussion. Total cost is $17,038.27 for this hardware and installation. He also mentioned that the Council will soon need to consider the purchase of the security cameras and system. Discussion followed.

Motion

Alderman Ferguson made a motion to approve purchase of network and security hardware with Paragon Micro Inc. and installation service with REJIS Commission for buildings located at 2120 W. Main St, 2301 W. Main St, 100 S 23rd St, and 2600 W. Main St (former Lindenwood Campus – Belleville). Alderman Elmore seconded. Roll call vote was taken. Alderman Eros, Ferguson, Ovian, Rothweiler, Elmore, Sullivan and Whitaker all voted yes. The motion passed.

Revenue Sources

Motion to receive and file.

Motion

Alderman Eros made a motion to receive and file the revenue sources. Alderman Elmore seconded. All attending members voted yes. The motion passed.

Motion to Adjourn

Alderman Ovian made a motion to adjourn at 8:01 pm. Alderman Rothweiler seconded. All attending members voted yes. The motion passed.

https://www.belleville.net/AgendaCenter/ViewFile/Minutes/_11082021-2627