City of Collinsville City Council met Dec. 14.
Here are the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:39 pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, and Mayor John Miller
Absent: 0
C. INVOCATION
Delivered by John McLaughlin of Heights Community Church.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Presentation of the Yard of the Year Contest Award
Mayor Miller presented the award to Scott and Vicki Ahlers of 24 Wheat Ridge.
F. BUSINESS PRIOR TO PUBLIC INPUT
1. Ordinance Rezoning Certain Property Owned by Kabir Inc. from B-4 Commercial District and R-1 Single Family Residential District to P-B-2 Planned Limited Commercial District (809 St. Louis Rd.)
Community Development Director Travis Taylor introduced Andi Yancey, as the City's recently hired Senior Planner.
Ms. Yancey advised the property owner is seeking to rezone in order to allow for an expansion to Sav-On Liquor at 809 St. Louis Road. Site improvements include a building expansion, parking lot and landscaping, as well as provisions for sidewalks. She displayed an aerial view of the site which will consolidate 4 parcels. She noted the exceptions:
- 16 parking spaces instead of 44 per code for particular land use
- 90% lot coverage versus 70% for structures and impervious area
- less than the required 40% window coverage on facade
She displayed the Zoning Map of surrounding properties. She spoke of the existing conditions of the building and displayed a rendering of the proposed improvements. She described the site plan and landscaping. Lastly, she advised the Planning Commission recommended approval.
Councilman Jerome inquired as to the parking lot sizes. Ms. Yancey advised the individual spaces are normal in size but the site restrictions would not allow for modifications for additional spaces. Councilman Stehman spoke in favor of the improvements. He mentioned, that in his opinion, the need for over 40 spaces to be way more than needed for a convenient store.
Ms. Yancey advised the expansion would allow for additional retail space and a small warehouse/storage area.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Repealing and Replacing Ordinance No. 17-7 and Rezoning Certain Real Estate Owned by Moto, Inc Located at 400 Beltline road to a "P-B-4" Planned Commercial District (400 Beltline Rd.)
Senior Planner Yancey advised the owner of 400 Beltline Rd. is seeking to rezone the property to allow for development of the site for an urgent care facility and a Starbucks with drive-thru option. She advised the site improvements include one structure to house both (urgent care and Starbucks), parking lot and landscaping, as well as sidewalk provisions. She highlighted deviations to include smaller parking spaces (9' wide), setbacks, lot coverage, and window coverage on facade. She displayed the Zoning Map of surrounding parcels. She showed pictures of the current site which is vacant and elevations of the proposed building with renderings. Lastly, she indicated that staff and the Planning Commission recommends approval.
Councilman Jerome inquired as to the alley as an additional exit point to which Ms. Yancey advised it is not. He spoke of traffic concerns at such a tight and congested intersection. He spoke of stacking issues on the lot as well as in the turn lane and intersection. Director Taylor estimated 3 to 4 car stacking capabilities in the turn lane. He advised this proposed development has been on hold pending review by IDOT. He advised a traffic analysis and study was provided to IDOT to which they approved.
Councilman Stehman spoke of concerns regarding the 9' wide parking lot spaces. Ms. Yancey advised it was necessary in order to satisfy the minimum number of parking spaces.
A discussion was had regarding the entrance and exit into the proposed site. Mayor Miller mentioned the need for controlled traffic signals to allow for emergency service vehicles at the intersection.
A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Green, Stehman, and Miller
Nay: 1 - Jerome
Absent: 0
Abstain: 0
3. Ordinance Adopting a Budget for the Fiscal Year 2022 (Beginning January 1, 2022)
City Manager Bair advised the Council held a public hearing on November 23 to discuss the proposed 2022 Budget. He outlined a summary of the budget:
- Estimated revenues = $58,100,486
- Estimated expenditures = $59,294,498
- Projected General Fund revenues = $22,291,863
- Projected General Fund expenses = $30,837,700
- Projected Water and Wastewater Fund expenses = $14,286,398
- Balance budget using Unassigned Fund Balance for Capital Projects
- Property tax rate will remain unchanged, majority goes towards Fire and Police Pension Funds
A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
G. COUNCIL DISCUSSION
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller spoke of the light up Christmas parade. He wished everyone a Merry Christmas.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
Councilman Jerome mentioned John Baima, retired employee who recently passed away.
Parks Director Kimberly Caughran mentioned the City's job fair scheduled for January 14 at the Aqua Park. She promoted season passes to the Aqua Park at a reduced price.
City Manager Bair recognized Terry Shephard as the Employee of the Quarter.
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending December 3, 2021 in the Amount of $2,123,884.90
2. Motion to Approve Payroll for the Period Ending November 26, 2021 in the Amount of $1,520,879.10
3. Motion to Approve Minutes of the November 23, 2021 Council Meeting
4. Ordinance Appointing the Chairmen to Certain Commissions and Committees of the City of Collinsville for the Year 2022
5. Ordinance Providing for Tax Abatement for the General Obligation Refunding Bonds, Series 2014 of the City of Collinsville, Madison and St. Clair Counties, Illinois
6. Ordinance Providing for Tax Abatement for the Taxable General Obligation Refunding Bonds, Series 2017B, of the City of Collinsville, Madison and St. Clair Counties, Illinois
7. Ordinance Providing for Tax Abatement for the General Obligation Refunding Bonds, Series 2020, of the City of Collinsville, Madison and St. Clair Counties, Illinois
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. NEW BUSINESS
1. Ordinance Authorizing Expenditure of TIF Funds (Tim Johnson/Hurricane's Bar and Grill, 222 W. Main)
Director Taylor advised the property owner of Hurricane's recently removed the awning which exposed the plywood underneath. Staff has been working with the owner to bring the facade into compliance and he hired an architect to help with the improvements. The overall scope of the project includes facade renovations and entryway remodel (tuck pointing, ADA entrance, exterior fencing, accent lighting). The estimated cost of the project is $92,848.14. The applicant is requesting a TIF reimbursement in the amount of $36,339.26. He displayed a rendering of the proposed project. He gave a breakdown of TIF eligible expenses and recommended approval.
Councilman Jerome spoke in favor of the improvements. Councilman Green agreed. Councilman Stehman inquired of sidewalk dining to which Director Taylor advised they are not proposing sidewalk dining option but rather raised garage doors for an open air atmosphere. Mayor Miller inquired of the type of glass in the garage doors (smoked or clear) but Director Taylor advised it was unknown at this time.
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Providing Final Plat Approval to a Subdivision Under the
Collinsville Subdivision Control Ordinance, Being a Subdivision in Part of the South Half of the Southeast Quarter of Section 22, Township 3 North, Range 8 West of the Third Principal Meridian, City of Collinsville, Madison County, Illinois (Resubdivision of Consolidation Plat of Kinloch Park)
Ms Yancey advised the applicant submitted a final plat for approval in order to subdivide the property into 2 commercial lots (.70 acres and .76 acres) for the proposed urgent care and Starbucks. She advised sidewalks will be provided along Beltline Road. She displayed an aerial view of the property along with the Zoning Map for surrounding properties and recommended approval.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Green, Stehman, and Miller
Nay: 1 - Jerome
Absent: 0
Abstain: 0
3. Ordinance Authorizing Expenditure of TIF Funds (Derrick Cox/Collinsville Township Senior Center, 305 E. Main)
Ms. Yancey identified the TIF expenditure request as consisting of a HVAC (4 rooftop units and 3 adaptors) replacement at the Collinsville Township Senior Citizen Center. The total cost of the project is $41,529, with a TIF request of $16,611.60. She gave a breakdown of eligible expenses based on the lowest bid received.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance Authorizing Expenditure of Northeast Business District Funds (Metro East Equipment Company, 1823 Vandalia Street)
Director Taylor advised the owner of Metroeast Equipment at 1823 Vandalia is seeking an incentive through the NEBD to offset the cost of a roof replacement. They are seeking an incentive equal to 40% ($53,880) of the total project cost ($134,700). He displayed an incentive table used to determine the reimbursement amount.
Councilman Jerome commented on the business, new to Collinsville, that is utilizing what had been an abandoned building. Director Taylor agreed and advised this location may continue to grow as it is the sole TORO dealer in the area.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
5. Ordinance to Repeal and Replace Previous Ordinance 19-37 Adopting the City of Collinsville Personnel Policies
Payton Drury, H.R. Coordinator, highlighted changes to the Personnel Handbook: Residency Requirement - at the discretion of Council for City Manager, Police Chief and Fire Chief Seasonal Employment definition
Step Based Salary System
Reference Checks
Vacation Carryover Limits
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
6. Ordinance Repealing and Adopting Chapter 8.32 of the Collinsville Municipal Code Regarding Emergency Services and Disaster
Fire Chief John Bailot advised this ordinance would repeal and replace previous language outlined in the Emergency Services. The amendment would describe the purpose of the Collinsville Emergency Management Agency, define roles and responsibilities, identifies the Fire Chief as the Director, establishes a mobile support team and gives direction of duties. He indicated that all of these items have been in practice but the amendment clarifies the code. He spoke of the benefits CEMA has been to the community and the assistance they have provided to the Fire and Police Departments.
Mayor Miller inquired as to the number of CEMA volunteers. Chief Bailot advised there are approximately 16; however, 8-9 are readily available. He (Miller) also inquired of training to which Chief Bailot advised they train regularly on traffic control but not on emergency management. His department will conduct emergency management training with CEMA and incorporate them in the Emergency Operations Plan.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
7. Ordinance Approving a Memorandum of Agreement Between the City of Collinsville and the Collinsville FOP Civilian Unit, Lodge #103
City Manager Bair advised the FOP Civilian Unit agreed to a base wage freeze for new hired employees during their previously agreement; however, no agreement was reached to remove the wage freeze during the most recent agreement. This agreement would revoke the pay freeze.
A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
8. Ordinance Amending the Collinsville Municipal Code, Title 4 Fees and Fines (Water Usage, Sewer Usage, Garbage Collection, Bulk Water, Sewer Inspection, Water Rates, Water Service, and Septic Tank Hauling)
Deputy City Manager Derek Jackson advised this ordinance would repeal and replace Title 4 regarding fines and fees with the following updates:
Water and Sewer Usage Fees - 6% increase
Garbage Collection Fees - 3.57% increase
Bulk Water Fees - $26/1,000 gallons
Sewer Connection Fees - $225
Water Rates - $3 increase
Water Service Fees
Septic Tank Hauling - new fee, $125/load
City of Collinsville Page 10 Printed on 1/12/2022
City Council Minutes - Final December 14, 2021
Councilman Jerome spoke of the necessity to increase rates to cover the cost of operations and indicated some rates have not been increased in several years.
Mayor Miller inquired of posting the rates to which Deputy City Manager Jackson advised the information will be posted to the City's website and social media.
Councilman Green commented that the rates line up with other communities. City Manager Bair advised some were increase water rates up to 20%.
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
9. Ordinance to Award Bids and Authorize Contracts for the Purchase of Water and Wastewater Treatment Process Chemicals for 2022
Public Works Director Dennis Kress advised bids were received for the purchase of chemicals for the Water and Wastewater Treatment process with the lowest bids being:
Lime Delivery - Beelman Logistics, $30.40/ton
Powdered Lime - Mississippi Lime, $235.44/ton
Aluminum Sulfate - Chemtrade, $1.291/gal
Hydrofluoslicic Acid - Brenntag, $0.355/lbs
Carbon Dioxide - Airgas, $150/ton
Sulfamic Acid - Brenntag, $1.525/lbs
Quick Lime - Mississippi Lime, $234.55/ton
A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
10. Ordinance to Award Bids and Authorize Contracts for the 2022 MFT Maintenance Program
City Engineer Troy Turner advised bids were received for street maintenance materials (2022 MFT). He displayed a graph of the lowest bids received for each item, as attached to the agenda, and recommended approval.
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
11. Resolution in Support of the City's Rebuild Downtowns and Main Streets Capital Grant Program (RDMS) Funding Application (St. Louis Road Corridor Revitalization Project - Phase 1)
Mr. Turner advised this resolution is required in order to apply for the Illinois Department of Commerce and Economic Opportunity - 2022 Rebuild Downtowns and Main Street Capital Grant. If received, grant funds will be used towards the St. Louis Rd. Corridor improvement project (storm sewers). Funding match is not required; however, the City will provide a match of funds in order to improve odds of receiving the award.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
12. Ordinance for the Tax Levy and Assessment of Taxes for 2021 for the City of Collinsville, Madison and St. Clair Counties, Illinois
City Manager Bair advised this ordinance will levy the 2021 property tax at $3,325,485. The property tax rate for Madison and St. Clair Counties remain the same as 2020. The increased dollar amount to be collected ($158,055) is based on the increased EAV. He gave a breakdown of the property tax allocation:
$3,115,155 (93.7%) - Police and Fire Pension Funds
$210,330 (6.3%) - general operations
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
13. Ordinance Authorizing the Mayor to Sign an Agreement with Lauterbach & Amen, LLP with Regard to Providing Auditing Services
City Manager Bair advised this ordinance would authorize an agreement with Lauterbach and Amen to service at the City's auditors for fiscal year-end of 2021 through 2023 with option to continue for up to additional 3 years. He advised the City received 2 proposals with Lauterbach and Amen having the lowest fee at $30,540 per year and best qualifications. He mentioned an estimated savings of over $47,000 in the next 3 years when comparing fees with our current auditor.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
14. Ordinance Adopting the Capital Improvement Plan for the City of Collinsville, Illinois (2022)
City Manager Bair advised this ordinance would approve the 2022 Capital Improvement Plan. The CIP includes 59 capital item projects with an estimated value of $5,625,700.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
15. Ordinance Authorizing the Mayor to Sign a Redevelopment Agreement Between the City of Collinsville and Ardent Spirits, Inc.
City Manager Bair advised Old Herald/Ardent Spirits is seeking a redevelopment agreement in the amount of $705,375 which represents 37.5% of TIF eligible costs. The total project costs are estimated at $2.1 million. If approved, the award would be divided equally within 3 development phases. He spoke of the incentive amount based on revenue projections and estimated a return on investment within 5-7 years.
Councilman Jerome spoke in favor of the project based on the return on investment and the impact the project would have on the Clay St. entry corridor. Councilman Stehman agreed.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 1 - Green
N. OLD BUSINESS
O. CLOSED SESSION
P. ANNOUNCEMENTS
ADDRESSING THE COUNCIL DURING SPEAKERS FROM THE FLOOR
Below are the rules for input during City Council meetings as set out in Ordinance No. 4765 entitled “Ordinance Governing Speakers From the Floor During Meetings of the City Council and the Commission, Boards, and Sub-Bodies of Collinsville, Illinois”. Speakers may address the Council during the time designated as Speakers From the Floor on the agenda.
RULE 1: Speakers shall be allowed only during “Speakers from the Floor,” or at any other time if requested by a member of the City Council.
RULE 2: Input must relate to a matter under the authority of the City of Collinsville.
RULE 3: Upon request by the meeting Chairman for speakers from the floor, a prospective speaker shall express the desire to speak, be recognized by the meeting Chairman, approach the designated podium, and state their name and general subject matter to which they will address the City Council.
RULE 4: After establishing their identity, prospective speakers shall immediately address only the City Council.
RULE 5: Each speaker is limited to four (4) minutes to address the City Council. No extensions will be granted and no time shall be compensated to the speaker resulting from interruptions by or discussion with the City Council, City Manager, or any other City officer or employee.
RULE 6: Speakers shall address only the City Council collectively or its members individually. Speakers shall speak to issues and shall refrain from personal attacks on City appointed officials and employees. Speakers may not address issues related to pending litigation in which the City or its subsidiary bodies, officers, agents, employees, boards or commissions is a party.
RULE 7: Speakers shall not be permitted to advertise, solicit, request, urge, summon, or cajole the City Council or the general public, except as otherwise provided for herein, with regard to any products, goods, services, information, gains, losses, advantages, consequences, or any other similar matter, notwithstanding that there may or may not be any pecuniary, monetary, financial or property gain, loss, or benefit to the speaker or any other person or entity.
RULE 8: Speakers shall act and speak with decorum and conform to conventional social manners in speech, writing, dress, and behavior. The audience shall refrain from conduct that disrupts the meeting in any way such as clapping, booing, loud talking or outbursts. A speaker may be immediately terminated at the meeting Chairman’s discretion.
RULE 9: Determination of breaches of this Ordinance shall be made by the meeting Chairman. The meeting Chairman customarily will warn the speaker or members of the audience of inappropriate behavior through one warning use of the gavel. Subsequent inappropriate behavior shall result in the immediate removal of the responsible parties at the discretion of the meeting Chairman.
Q. ADJOURNMENT
A motion was made by Councilman Jerome, seconded by Councilman Stehman to adjourn at 8:37 pm. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Green, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
Q. ADJOURNMENT
https://collinsville.legistar1.com/collinsville/meetings/2021/12/1511_M_City_Council_21-12-14_Minutes.pdf
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