Village of Maryville Village Board met Nov. 17.
Here are the minutes provided by the board:
6:31 PM CALL TO ORDER
Mayor Short called the Board Meeting to order. Mayor asked all in attendance to stand, if able, for prayer and to remain standing for the Pledge of Allegiance. Mayor led in prayer.
6:32 PM ROLL CALL
Trustees Present: Schmidt, Bell, Kostyshock, Clark, White.
Trustees Absent: Vallino.
Also in attendance were Clerk Henry, Attorney Webb, Police Chief Carpenter, Building & Zoning Administrator Fulton, Water & Sewer Superintendent Hoffmann, Streets Superintendent Keplar, Fire Chief May, 1 reporter and 1 guest.
6:32 PM MINUTES
Mayor Short called for approval of the minutes of the November 3, 2021 Board Meeting. Asked if there were any questions, corrections, clarifications or additions to the minutes as presented. There were none.
Motion to Approve, Moved by White, Seconded by Kostyshock.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:32 PM APPROVAL OF BILLS
Mayor Short called for approval of the bills presented for payment. Asked if there were any questions, corrections, clarifications or additions to the bills. There were none. Motion to Approve, Moved by Schmidt, Seconded by Kostyshock.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:33 PM COMMUNICATIONS
There were no communications.
6:33 PM LEGAL MATTERS
6:33 PM Attorney Webb presented the following Ordinance:
Ordinance 2021-49: An Ordinance Authorizing the Execution of a Water Service and Pre Annexation Agreement. Pertains to property owned by Erik Ruiz located at 115 Appletree Lane, Glen Carbon.
Motion to Pass, Moved by Kostyshock, Seconded by Clark.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:34 PM Attorney Webb presented the following Ordinance:
Ordinance 2021-50: An Ordinance Amending Title XV: Land Usage / Chapter 150: Building Regulations; Construction / Building Code / Section 150.17 Permit Fee Schedule of the Village of Maryville Revised Code of Ordinances
Motion to Pass, Moved by White, Seconded by Schmidt.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:35 PM Attorney Webb presented the following Ordinance:
Ordinance 2021-51: An Ordinance Adopting the 2021 Amended Official Comprehensive Plan of the Village of Maryville and the 2021 Amended Official Map of the Village of Maryville, Illinois Motion to Pass, Moved by Clark, Seconded by Kostyshock.
Mayor noted updated maps will be prepared and available at Village Hall.
White again thanked the volunteers on this committee for their work and time. Also noted this is a “grand” plan and is used as a goal.
Schmidt thanked Tom Wobbe for the work.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:37 PM Attorney Webb presented and read the Estimated 2021 Tax Levy for the public record. Estimated levy amount is $2,592,064 based on estimated property valuation of $228,589,326.
6:38 PM OLD BUSINESS
6:38 PM Motion to approve the purchase of a Trane 150,000 BTU indoor gas heater as a supplemental heating source for the Museum building from Viviano Heating & Air Conditioning, Inc. at a cost of $5,700; Moved by Kostyshock, Seconded by White.
White asked Keplar when installation is planned, Keplar responded it is scheduled for November 24th. Mayor noted this was the lower of 2 received bids as no other bids were available due to lack of equipment or ability to meet timeline.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:40 PM Motion to approve the revised Park Pavilion Reservation Application form and rates as stipulated on the revision dated November 17, 2021 and effective January 1, 2022; Moved by Clark, Seconded by Bell.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:41 PM Motion to approve the revised Park Equipment and Tree Donation form and rates as stipulated on the revision dated November 17, 2021 and effective January 1, 2022; Moved by Clark, Seconded by White.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:42 PM NEW BUSINESS / TRUSTEE COMMENTS
6:42 PM Kostyshock noted the Museum Committee has a work day scheduled for November 22nd; Museum will be open 5p -8p during the Winter Market on November 27th; Santa will be at the Museum on December 11th; the next meeting will be January 24, 2022. Mayor asked Keplar about light replacements; Keplar stated should be done tomorrow.
6:43 PM Clark stated the Park Committee met on November 15th. Colleen Seiffert offered her resignation from the committee at the end of meeting. Also stated there were two presenters at the meeting. One was an individual that has developed an app for reserving pickleball courts. The Committee thinks would be advantageous to have Maryville’s courts on the app. Gentleman will provide the app for free for 2 years. Thereafter the cost is $20 per month. Committee would like to try for 1 year and then evaluate usage. The other presenter was F3 (Faith, Fellowship & Fitness) which is a group of men that meet in the early morning in Drost Park. They were requesting to use the marquees in the park to post flyers as an advertisement for their group. The Park Committee denied the request as the marquees should be used only for Village sponsored park events.
6:47 PM White announced birth of Officer Mitchelar’s baby on Monday, November 15th. Wished all a Happy Thanksgiving. Reported there were 32 animals that were vaccinated at the Rabies Clinic on November 13th. Noted the clinic went well. Hoping for an increase in participation once Covid protocols are lifted.
6:50 PM Clark reported the Turkey Trot on November 13th went well. Thanked those that provided help. There were 80+ registered for the event with 62 or 63 actually attending.
6:51 PM CALENDAR UPDATES
11/22 Planning Commission meeting has been cancelled; 11/24 Caucus has been cancelled; 11/25 & 11/26 Thanksgiving Holidays – Village Hall & Public Works closed; 12/1 Board meeting; 12/2 Fire Pension Board meeting; 12/4 Santa Fest @ Firehouse; 12/8 Caucus; 12/11 Museum open; 12/11 Santa @ Museum; 12/11 Winter Movie; 12/14 Holiday Lighting Contest judging; 12/15 Board meeting; 12/22 Caucus; 12/24 & 12/27 Christmas Holidays – Village Hall & Public Works closed
6:55 PM STAFF REPORTS
6:55 PM May gave an update on the hiring of 2 additional full-time firefighters. Conditional offer has been made to an individual which was accepted; currently in testing process. Hoping to swear in on December 15th. The new hiring list was finalized yesterday. The first on the list declined so will be making an offer to the second on the list.
6:56 PM Carpenter reported he is in the final stages of hiring the first of 2 officers. Provided medical exam is passed tomorrow, anticipates December 15th swearing in. The second candidate still needs testing. The timing of the testing is contingent upon an opening for the Police Academy. Schmidt asked Carpenter about some tire tread marks on a property along Keebler. Carpenter stated this was due to a fatal auto accident.
6:58 PM BUSINESS FROM THE FLOOR
There was none.
6:58 PM MAYOR’S COMMENTS
6:58 PM Mayor has received a request from the Drost Park Khoury League to allow them to use the Community Center for registration which, as in the past, will be an “in-kind” donation from the Village for a sponsorship. This year they have also asked to use the Center for their monthly meetings which would be the second Sunday of each month from 5p – 6p. Mayor stated he would prefer not to allow use on Sunday due to the Center being rented on weekend days. Board agreed to allow for the use of the Center for their monthly meetings, but will need to choose an alternate day during the week, no Saturdays or Sundays.
7:01 PM Next item Mayor needed to discuss was the annual Fire Call pay for the volunteers. Noted the pay will need to be approved at the December 1st Board meeting for check distribution at the December 10th Fire Department Christmas party. Mayor noted $55,000 had been placed in the budget for this year and approximately $53,000 was paid last year. Chief May distributed and explained the Fire Call pay worksheets. May requested that, as done last year due to Covid limitations, the Board agree to temporarily lower the percentage needed to qualify for pay from 15% of non-EMS calls to 10%. Last year’s pay per point was $2.50. Also recommended including all points for training for those that qualified with the 10% of non-EMS calls. The Board agreed to lower to 10% and include the training points for this year’s payout. Board discussed the pay per point and agreed to $2.60 per point.
7:18 PM Mayor then moved to a discussion regarding the renewal quote for the Village’s liability insurance. The new quote is $314,828 annual premium. Part of the increase is due to the increased estimated payroll for the upcoming year and an increase to the value of the buildings. The renewal will be presented for approval at the December 1st Board meeting.
7:20 PM Mayor asked Street Superintendent Keplar to inform the Board of a proposed change to limb and brush pickup. Keplar reported the company that we use to dump our brush and limbs (Midwest Mulch & Compost) has informed him that they will begin on December 1st charging $25 per truck. Noted that based on the average pickups in the Village, this will cost $25,000 - $30,000 next year. There are an average of over 50 pickups per month. Keplar noted brush and limb pick up has been limited to a 4’x8’ area. Options are for the Village to bear the cost and continue the service; discontinue this service; pickup and store someplace and only dump a few times per year; or suggested charging residents $10 per pickup. After lengthy discussion of the options, the Board agreed they want to continue providing the service but will institute a $10 per pickup charge. Mayor and Keplar will work on logistics for billing. Mayor and Keplar noted that this pickup charge does not apply to storm damage pickups.
7:38 PM Mayor presented an agreement with Juneau Engineering for the Burdick Branch stabilization Heartlands Conservancy grant work. Will be presented for approval at the December 1st Board meeting.
7:39 PM Mayor distributed bids from Stutz Excavating and Haier Plumbing for some storm water repairs at specific locations determined to be some of the worst areas in the Village. Mayor noted American Recovery funds can be used for storm water repairs. Keplar and Mayor would not want to accept the Haier bid as it does not specify the addresses and exactly what work will be done, nor does it include finishing work. Stutz bid is for $39,300 in total. Will do excavation, joints and collars, etc. If there is a failure in the pipes, that will need to be addressed and will increase the cost. There was discussion regarding the removal and replacement of private owner fencing. Need to investigate the locations of the fence and if in the easement, the replacement of the fence should be at the homeowner’s expense. Bid approval will be placed on the December 1st Board meeting agenda for approval.
7:49 PM Thanked all for their time and input and wished all a Happy Thanksgiving.
7:49 PM ADJOURN
There being no further business to come before this meeting, Mayor Short called for a motion to adjourn.
Motion to Adjourn, Moved by Bell, Seconded by White.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
7:49 PM Meeting adjourned.
https://www.vil.maryville.il.us/ArchiveCenter/ViewFile/Item/4056
Here are the minutes provided by the board:
6:31 PM CALL TO ORDER
Mayor Short called the Board Meeting to order. Mayor asked all in attendance to stand, if able, for prayer and to remain standing for the Pledge of Allegiance. Mayor led in prayer.
6:32 PM ROLL CALL
Trustees Present: Schmidt, Bell, Kostyshock, Clark, White.
Trustees Absent: Vallino.
Also in attendance were Clerk Henry, Attorney Webb, Police Chief Carpenter, Building & Zoning Administrator Fulton, Water & Sewer Superintendent Hoffmann, Streets Superintendent Keplar, Fire Chief May, 1 reporter and 1 guest.
6:32 PM MINUTES
Mayor Short called for approval of the minutes of the November 3, 2021 Board Meeting. Asked if there were any questions, corrections, clarifications or additions to the minutes as presented. There were none.
Motion to Approve, Moved by White, Seconded by Kostyshock.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:32 PM APPROVAL OF BILLS
Mayor Short called for approval of the bills presented for payment. Asked if there were any questions, corrections, clarifications or additions to the bills. There were none. Motion to Approve, Moved by Schmidt, Seconded by Kostyshock.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:33 PM COMMUNICATIONS
There were no communications.
6:33 PM LEGAL MATTERS
6:33 PM Attorney Webb presented the following Ordinance:
Ordinance 2021-49: An Ordinance Authorizing the Execution of a Water Service and Pre Annexation Agreement. Pertains to property owned by Erik Ruiz located at 115 Appletree Lane, Glen Carbon.
Motion to Pass, Moved by Kostyshock, Seconded by Clark.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:34 PM Attorney Webb presented the following Ordinance:
Ordinance 2021-50: An Ordinance Amending Title XV: Land Usage / Chapter 150: Building Regulations; Construction / Building Code / Section 150.17 Permit Fee Schedule of the Village of Maryville Revised Code of Ordinances
Motion to Pass, Moved by White, Seconded by Schmidt.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:35 PM Attorney Webb presented the following Ordinance:
Ordinance 2021-51: An Ordinance Adopting the 2021 Amended Official Comprehensive Plan of the Village of Maryville and the 2021 Amended Official Map of the Village of Maryville, Illinois Motion to Pass, Moved by Clark, Seconded by Kostyshock.
Mayor noted updated maps will be prepared and available at Village Hall.
White again thanked the volunteers on this committee for their work and time. Also noted this is a “grand” plan and is used as a goal.
Schmidt thanked Tom Wobbe for the work.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:37 PM Attorney Webb presented and read the Estimated 2021 Tax Levy for the public record. Estimated levy amount is $2,592,064 based on estimated property valuation of $228,589,326.
6:38 PM OLD BUSINESS
6:38 PM Motion to approve the purchase of a Trane 150,000 BTU indoor gas heater as a supplemental heating source for the Museum building from Viviano Heating & Air Conditioning, Inc. at a cost of $5,700; Moved by Kostyshock, Seconded by White.
White asked Keplar when installation is planned, Keplar responded it is scheduled for November 24th. Mayor noted this was the lower of 2 received bids as no other bids were available due to lack of equipment or ability to meet timeline.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:40 PM Motion to approve the revised Park Pavilion Reservation Application form and rates as stipulated on the revision dated November 17, 2021 and effective January 1, 2022; Moved by Clark, Seconded by Bell.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:41 PM Motion to approve the revised Park Equipment and Tree Donation form and rates as stipulated on the revision dated November 17, 2021 and effective January 1, 2022; Moved by Clark, Seconded by White.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
6:42 PM NEW BUSINESS / TRUSTEE COMMENTS
6:42 PM Kostyshock noted the Museum Committee has a work day scheduled for November 22nd; Museum will be open 5p -8p during the Winter Market on November 27th; Santa will be at the Museum on December 11th; the next meeting will be January 24, 2022. Mayor asked Keplar about light replacements; Keplar stated should be done tomorrow.
6:43 PM Clark stated the Park Committee met on November 15th. Colleen Seiffert offered her resignation from the committee at the end of meeting. Also stated there were two presenters at the meeting. One was an individual that has developed an app for reserving pickleball courts. The Committee thinks would be advantageous to have Maryville’s courts on the app. Gentleman will provide the app for free for 2 years. Thereafter the cost is $20 per month. Committee would like to try for 1 year and then evaluate usage. The other presenter was F3 (Faith, Fellowship & Fitness) which is a group of men that meet in the early morning in Drost Park. They were requesting to use the marquees in the park to post flyers as an advertisement for their group. The Park Committee denied the request as the marquees should be used only for Village sponsored park events.
6:47 PM White announced birth of Officer Mitchelar’s baby on Monday, November 15th. Wished all a Happy Thanksgiving. Reported there were 32 animals that were vaccinated at the Rabies Clinic on November 13th. Noted the clinic went well. Hoping for an increase in participation once Covid protocols are lifted.
6:50 PM Clark reported the Turkey Trot on November 13th went well. Thanked those that provided help. There were 80+ registered for the event with 62 or 63 actually attending.
6:51 PM CALENDAR UPDATES
11/22 Planning Commission meeting has been cancelled; 11/24 Caucus has been cancelled; 11/25 & 11/26 Thanksgiving Holidays – Village Hall & Public Works closed; 12/1 Board meeting; 12/2 Fire Pension Board meeting; 12/4 Santa Fest @ Firehouse; 12/8 Caucus; 12/11 Museum open; 12/11 Santa @ Museum; 12/11 Winter Movie; 12/14 Holiday Lighting Contest judging; 12/15 Board meeting; 12/22 Caucus; 12/24 & 12/27 Christmas Holidays – Village Hall & Public Works closed
6:55 PM STAFF REPORTS
6:55 PM May gave an update on the hiring of 2 additional full-time firefighters. Conditional offer has been made to an individual which was accepted; currently in testing process. Hoping to swear in on December 15th. The new hiring list was finalized yesterday. The first on the list declined so will be making an offer to the second on the list.
6:56 PM Carpenter reported he is in the final stages of hiring the first of 2 officers. Provided medical exam is passed tomorrow, anticipates December 15th swearing in. The second candidate still needs testing. The timing of the testing is contingent upon an opening for the Police Academy. Schmidt asked Carpenter about some tire tread marks on a property along Keebler. Carpenter stated this was due to a fatal auto accident.
6:58 PM BUSINESS FROM THE FLOOR
There was none.
6:58 PM MAYOR’S COMMENTS
6:58 PM Mayor has received a request from the Drost Park Khoury League to allow them to use the Community Center for registration which, as in the past, will be an “in-kind” donation from the Village for a sponsorship. This year they have also asked to use the Center for their monthly meetings which would be the second Sunday of each month from 5p – 6p. Mayor stated he would prefer not to allow use on Sunday due to the Center being rented on weekend days. Board agreed to allow for the use of the Center for their monthly meetings, but will need to choose an alternate day during the week, no Saturdays or Sundays.
7:01 PM Next item Mayor needed to discuss was the annual Fire Call pay for the volunteers. Noted the pay will need to be approved at the December 1st Board meeting for check distribution at the December 10th Fire Department Christmas party. Mayor noted $55,000 had been placed in the budget for this year and approximately $53,000 was paid last year. Chief May distributed and explained the Fire Call pay worksheets. May requested that, as done last year due to Covid limitations, the Board agree to temporarily lower the percentage needed to qualify for pay from 15% of non-EMS calls to 10%. Last year’s pay per point was $2.50. Also recommended including all points for training for those that qualified with the 10% of non-EMS calls. The Board agreed to lower to 10% and include the training points for this year’s payout. Board discussed the pay per point and agreed to $2.60 per point.
7:18 PM Mayor then moved to a discussion regarding the renewal quote for the Village’s liability insurance. The new quote is $314,828 annual premium. Part of the increase is due to the increased estimated payroll for the upcoming year and an increase to the value of the buildings. The renewal will be presented for approval at the December 1st Board meeting.
7:20 PM Mayor asked Street Superintendent Keplar to inform the Board of a proposed change to limb and brush pickup. Keplar reported the company that we use to dump our brush and limbs (Midwest Mulch & Compost) has informed him that they will begin on December 1st charging $25 per truck. Noted that based on the average pickups in the Village, this will cost $25,000 - $30,000 next year. There are an average of over 50 pickups per month. Keplar noted brush and limb pick up has been limited to a 4’x8’ area. Options are for the Village to bear the cost and continue the service; discontinue this service; pickup and store someplace and only dump a few times per year; or suggested charging residents $10 per pickup. After lengthy discussion of the options, the Board agreed they want to continue providing the service but will institute a $10 per pickup charge. Mayor and Keplar will work on logistics for billing. Mayor and Keplar noted that this pickup charge does not apply to storm damage pickups.
7:38 PM Mayor presented an agreement with Juneau Engineering for the Burdick Branch stabilization Heartlands Conservancy grant work. Will be presented for approval at the December 1st Board meeting.
7:39 PM Mayor distributed bids from Stutz Excavating and Haier Plumbing for some storm water repairs at specific locations determined to be some of the worst areas in the Village. Mayor noted American Recovery funds can be used for storm water repairs. Keplar and Mayor would not want to accept the Haier bid as it does not specify the addresses and exactly what work will be done, nor does it include finishing work. Stutz bid is for $39,300 in total. Will do excavation, joints and collars, etc. If there is a failure in the pipes, that will need to be addressed and will increase the cost. There was discussion regarding the removal and replacement of private owner fencing. Need to investigate the locations of the fence and if in the easement, the replacement of the fence should be at the homeowner’s expense. Bid approval will be placed on the December 1st Board meeting agenda for approval.
7:49 PM Thanked all for their time and input and wished all a Happy Thanksgiving.
7:49 PM ADJOURN
There being no further business to come before this meeting, Mayor Short called for a motion to adjourn.
Motion to Adjourn, Moved by Bell, Seconded by White.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).
Yes: Schmidt, Bell, Kostyshock, Clark, White.
7:49 PM Meeting adjourned.
https://www.vil.maryville.il.us/ArchiveCenter/ViewFile/Item/4056
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