Metro East Sun

City of Troy City Council met Jan. 18.

Here are the minutes provided by the council:

A. Call to Order and Pledge of Allegiance

Mayor David Nonn called the meeting to order at 7:30pm and led the aldermen and meeting attendees in the Pledge of Allegiance.

B. Roll Call in Alphabetical Order

Present: Mayor David Nonn; Aldermen Dan Dawson, Tim Flint, Nathan Henderson, Sam Italiano, Debbie Knoll. Absent: Elizabeth Hellrung, Tony Manley and Troy Turner. Other Officials Present: City Treasurer Kelly Huelsmann, City Clerk Kim Thomas, City Administrator Jay Keeven, Assistant Chief of Police Chris Wasser, Public Works Director Rob Hancock, Building and Zoning Administrative Coordinator Linda Taake, City Attorney Fred Keck, City Engineer Tom Cissell, and Deputy Clerk Andrea Lambert.

C. Reading and Approval of Minutes

1. Approval of the January 3, 2022 City Council Minutes

Moved by Henderson. Second by Italiano. Unanimously approved by voice vote of the aldermen present. D. Communications – to be provided by the City Clerk - none

E. Citizen Participation - none

F. Mayor's Comments - none

G. City Administrator and City Attorney Comments

1. City Administrator's Comments – none

2. City Attorney’s Comments

Mr. Keck informed the council that they are working hard to move the Public Works agenda forward. There are several contracts/agreements on the agenda tonight.

The state legislature was due to meet in Springfield this week. Due to COVID, the session was delayed to sometime in February. There are issues with pending bills that apply to us which have not been passed yet.

H. Consent Agenda

1. Treasurer’s Report for December 2021

2. Building & Zoning Report for December 2021

3. Business Registrations for December 2021

4. Police Report for December 2021

5. Water & Sewage Report for December 2021

Motion: To approve the consent agenda as presented.

Moved by Italiano. Second by Henderson. Vote: Motion passed (Aye = 5; Nay = 0) Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

I. Administrative and Community Services Committee Report

1. Results of the Planning Commission Meeting, Thursday, January 13, 2022

Per Mrs. Taake, the January planning commission meeting was cancelled. They are currently short one commissioner. If anyone knows of someone who would be interested, please let Alderman Hellrung or Mayor Nonn know. The commission would still like to workshop with the city council on the parking ordinance, hopefully by March.

2. Building and Zoning Administrative Coordinator’s Report

Mrs. Taake also directed the council’s attention to two drawings set up in the council room. These are the final plats for Hampton Glen, Phases 5 and 6. Resolutions for these plats are on tonight’s agenda.

J. Finance and Economic Development Committee Report

1. Approval of Bills for the Month of November/December 2021 (Aged Obligation Report) Computer-run checks in the amount of $493,122.23, manual checks written for November in the amount of $268,356.84, and payroll expenses for November in the amount of $344,480.13.

Motion: To approve the Aged Obligation Report as presented, and pay the bills totaling $1,105,959.20 Moved by Henderson. Second by Italiano. Vote: Motion passed (Aye = 5; Nay = 0) Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Absent: Hellrung, Manley, Turner.

2. City Treasurer Report - none

K. Law Enforcement and Emergency Services Committee Report

1. Chief of Police Report

Assistant Chief of Police Chris Wasser informed the council that the Special Olympics Polar Plunge is coming up in February. It will be held at the VFW in Collinsville this year. He will send out information on this event.

L. Public Works Committee Report

1. City Engineer’s Report

Mr. Cissell briefed the following projects:

MEPRD Trails – One hundred people replied to the survey, which was posted on the city website. They received interesting results. They were also very positive. He will compile the responses and report them to the council at the next meeting.

Old Troy Road & IL-162 Roundabout – The mayor and city administrator held a meeting on Friday, January 14, with Maryville, Glen Carbon, Collinsville Township, Madison County, Mr. Cissell, and the project engineer (Lochmueller). They developed a plan and will take their proposal to IDOT for discussion sometime in late February.

Path Extension (on US-40 from S. Main Street to CA Henning Elementary School) – The $100K grant (from ACT Community Action Grants Program) was approved. If approved, the city’s cost for the path/trail extension is only about $1,000.

Serenade Park – They opened bids on the pool equipment and materials. Only one bid was received, but it was for the equipment and cost specified. This will come to the council for consideration at the next scheduled meeting.

Environmental Grant – There is a resolution on the agenda tonight for a $15,000 environmental grant from Madison County Building & Zoning. The county provides a grant for a sustainability project. These funds, if approved, will address the flooding and erosion at the intersection of Avalon and Creekside Drives. The project is estimated to cost $38,000.

2. Public Works Schedule and Report – attached

3. Public Works Director’s Report

Per Mr. Hancock, it was a busy weekend for the Public Works Department. There was a water main break on East Center Street between Park Street and Dewey Street. The department worked twelve hours on the break and eventually had to call in a contractor for support. The water main was nine feet deep. They opened a portion of Center Street, dug down five feet, and found another road (the original Highway 40). The water main is four feet below that. The main, which was probably built in the 1920s or 1930s, was shut off and repaired. They plan to abandon a section of the main where it is the deepest and under the road. They will need to relocate two service lines, and then cut/cap the old line. Estimated cost of the project is $5,000.

At the last meeting, he discussed mechanical issues with Truck 61. This truck is old and needs repairs that far exceed the value of the vehicle. It needs to be replaced. The truck at Victory Ford is not available. There aren’t any suitable trucks available anywhere. Ford has shut off all 2022 and 2023 orders until June. He spoke to the state bid vendor. They are accepting purchase orders, but the vehicle won’t be delivered for 6- 9 months. State bid price on a replacement truck is $49,505.00. He asked if he could place the order now, knowing that the truck is not going to come in before the budget is passed. The city could put the purchase in the 2022 budget. Mr. Keeven added that the city is also going to need a new CSO truck. He said he would like to meet with the Finance Committee, discuss projected revenues, and determine if an early vehicle order would be possible.

The old water tower was demolished on Friday, January 14. There are videos on YouTube if anyone wants to watch.

The spray aeration project is nearing completion and the operating permit has been filed with the EPA.

M. Reports of Special Committees (as needed) – none

N. Ordinances and Resolutions called by the City Clerk, with Citizen Participation

1. Ordinance 2022-01 – An Ordinance of the City of Troy, Illinois, Amending Ordinance 2021-05 and Revising Sewer Fees

Jay stated reminded the council that, last year, the water fees were raised via Ordinance 2021-05 by 5%. The sewer fees were raised by 2%. This new ordinance will amend the previous ordinance, raising rates in accordance with the recommendations provided by TWM, Vicki Wade. The increase is required to fund the the upcoming water/sewer plant expansion and upgrade. Sewer rates will increase by 8% for five years, then by 5% for three years. The first increase will occur May 1, 2022.

Motion: To approve Ordinance 2022-01 as presented.

Moved by Italiano. Second by Henderson. Vote: Motion passed (Aye = 5; Nay = 0) Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

2. Resolution 2022-02 – A Resolution Authorizing the Mayor to Execute a Tax Increment Financing Redevelopment Agreement with EGG Development, Inc.

This agreement is for the Times-Tribune building. Provides matching TIF funds, reimbursing the developer up to $68,000, or 15% of the total eligible redevelopment project cost. The reimbursement is made in two payments: the first on the issuance of the building permit, and the second after the project is complete. Motion: To approve Resolution 2022-02 as presented.

Moved by Henderson. Second by Dawson. Vote: Motion passed (Aye = 5; Nay = 0) Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

3. Resolution 2022-03 – A Resolution Authorizing the Mayor to Execute a Master Services Agreement with Core & Main LP

Per Mr. Keck, several bids were submitted for this project. Although the bids were close, this was not the lowest bid. Six votes (2/3 of the corporate authorities) is required to pass this resolution. Because we only have five council members present, the mayor will be required to vote.

Mr. Hancock said that all bids were reviewed and the top two were chosen. Of these two, Core & Main was selected due to several factors, including compatibility with existing hardware and scope/quality of services offered.

Motion: To approve Resolution 2022-03 as presented, at a cost not to exceed $2,215,003.78. Moved by Henderson. Second by Flint. Vote: Motion passed (Aye = 6; Nay = 0)

Aye: Nonn, Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

4. Resolution 2022-04 – A Resolution Authorizing the Mayor to Execute a Software as a Service Agreement with Sensus

Mr. Keck stated that the same vote (six votes - 2/3 of the corporate authorities) is required to pass this resolution. This is an agreement with the software company that Core & Main utilizes for their hardware. It is a five-year contract with Sensus with automatic five-year renewal.

Mr. Hancock informed the council that this software posted, which saves the city hundreds of thousands of dollars for servers and maintenance to maintain and store the data, which is being read six times a day. The water office will have the ability to instantly download this information and meter reading will be accomplished in ten minutes instead of four days. It also has the ability to store information/alerts for leaks. It also stores up to a year’s worth of data so that history can be checked.

Motion: To approve Resolution 2022-04 as presented.

Moved by Italiano. Second by Dawson. Vote: Motion passed (Aye = 6; Nay = 0)

Aye: Nonn, Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

5. Resolution 2022-05 – A Resolution Authorizing the Mayor to Execute an Agreement for Professional Services with TWM, Inc.

Mr. Keck stated there are multiple jobs in the future that TWM will be working on. He wanted one agreement that governed all these projects, so that every time the council reviews or approves any TWM project, they are just looking at the scope of services for that particular project.

Motion: To approve Resolution 2022-05 as presented.

Moved by Henderson. Second by Dawson. Vote: Motion passed (Aye = 5; Nay = 0) Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

6. Resolution 2022-06 – A Resolution of Support and Commitment of Local Funds (Environmental Grant through Madison County Building & Zoning)

Per Mr. Cissell, the new detention pond, built near CA Henning to help with the flooding at Creekside and Avalon, still discharges into the storm sewer that runs down into the intersection. To rectify the problem, he wants to reroute the detention pond discharge point to/through the Friedens Cemetery property and to the creek near the cemetery. The city will cut the road and install a 30” pipe to do that. The estimated cost of all project materials is $38,000. Mr. Hancock said that Friedens has granted the city an easement in exchange for maintenance (mowing and riprap, as needed) of the ditches. This grant, if approved, will provide $15,000 toward the cost of the project. The grant application is due to Madison County Building and Zoning Department by January 28th.

Moved by Knoll. Second by Italiano. Vote: Motion passed (Aye = 5; Nay = 0)

Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

7. Resolution 2022-07 – Resolution of the City Council Regarding Acceptance of a Final Plat (Hampton Glen, Phase 5)

Mrs. Taake informed the council that Phase 5 is at the southern end of the subdivision at Country Lane. It includes 19 lots. The preliminary plat was approved in 2019.

Moved by Dawson. Second by Italiano. Vote: Motion passed (Aye = 5; Nay = 0)

Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

8. Resolution 2022-08 – Resolution of the City Council Regarding Acceptance of a Final Plat (Hampton Glen, Phase 6)

Phases 6 is at the northern end of the subdivision. There are 13 lots. The preliminary plat was also approved in 2019.

Moved by Dawson. Second by Knoll. Vote: Motion passed (Aye = 5; Nay = 0)

Aye: Dawson, Flint, Henderson, Italiano, Knoll.

Nay: none

Absent: Hellrung, Manley, Turner.

O. Closed Session - none

P. Adjournment

Adjournment of the Meeting

Moved by Italiano. Second by Dawson. Unanimously approved by voice vote of the aldermen. Meeting adjourned at 8:25 pm.