City of Aledo City Council met Feb. 7.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building. MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present:
Aldermen MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JAY DOHERTY, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH.
Also present was CHRISTOPHER SULLIVAN, City Administrator / Chief of Police; JUSTIN BLASER, Director of Public Works & Utilities; TODD THOMPSON & ERIK READER, 353 Court, LLC, and JAROD DALE, City Clerk.
The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIES, and work orders continue. Plow and salt two snow events; burn pile at landscape waste site; Street Maintenance Worker (Kellett) has taken and passed his CDL written test; wash trucks and equipment; MFT Street Resurfacing research with Hutchison Eng.; service equipment.
• Gas: JULIE’s; Plow snow; DOT reports; call taker training; prepare for annual audit; work in shop; sniff checks; calibrate CGI’s; rebuild border station regulator; continue Operator Qualification tests with Tanner Health.
• Water: JULIE’s; Plow snow; take samples; flowmeter research and coordination; start working on WTP CIP Project lists for next 5 years; continue digital mapping; start 2022 Gas OQ tests, sniff checks and call taker training; two water shut-off’s; clean office, shop, and tricks.
• Cemetery: One (1) Funeral occurred. Plow snow; trim trees at the Cemetery; service equipment; assist Street with shop cleaning.
• DPW: Work consisted of CIP Project coordination; TIF District Projects, MFT Street Resurfacing Project, NE 6th Sewer, RMA Plat, SE 8th Ave Multi Use Path, Legacy North Subdivision, (Sponslers) SE 2nd Ave Reconstruction, future ITEP and OSLAD grant opportunities. The 2021 Code Adoption meetings continue. We meet every Thursday for two hours to discuss proposed amendments.
Aledo Police Department Activity Report: CHIEF Sullivan reported Officer Wakeland is doing a good job in the academy and has passed all his training and classroom sessions so far. The class as a whole is off to a good start and currently scheduled to graduate on time, in April.
The Department is finishing up the first year of mandated body camera use. There have been a few maintenance issues. There is also a problem with the number of cameras we own. Now that the program has been successfully operating for a full year, we will be checking on the feasibility of purchasing additional cameras to assure there are always fully charged and operational camera units available.
Administrative Report: ADMINISTRATOR Sullivan reported City Staff have been working to make certain we have a firework’s display on July 4th this coming summer. We had the date reserved with Central States Fireworks. Due to unexpected circumstances, Central States Fireworks was sold to and has merged with J&M Displays, Inc., out of Yarmouth, Iowa.
We are still waiting to receive a quote for the cost of the fireworks display from the new company. Aledo has been guaranteed a July 4th reservation. ADMINISTRATOR has spoke with a representative of the company and they assured the City they would be sending out quotes within the next week.
As soon as we know the cost for the display and have additional options for increasing the length and quality of the display, we can begin to solicit donations and assistance. ADMINSTRATOR hopes to have an agreement and various quotes from the vendor in the near future. All of the information about the fireworks options will be brought to the Council as soon as City Staff receives and reviews it.
CITY CLERK Dale provided reports for utility billing and payroll for the month of January, 2022. Also, CITY CLERK reported social media highlights for February will be: Aledo Monthly Memo; Welcome, Officer Wakeland; SXS Ordinance; City Holiday Closures; New Website; Water/Sewer Lateral Repair Program 2022.
CITY CLERK reported the new design is now live on the Aledo, IL website! The migration took place on February 1st between 2pm – 4pm. The team at Civic Plus finished their quality control report and their findings and provided a report regarding ADA and other minor issues.
City Staff has begun utilizing the timeclock software effective January 17th and we are running a 1-month pilot period to get each of the employee’s familiar with the system. This will give staff time to work out any kinks there may be in the system or adjustments. After the pilot period, plans will be to go live with the program.
A press release was issued by Economic Growth Corp regarding a community invite to attend their update on the Northside Lofts redevelopment. Community invite to attend the meeting will be held on February 8, 2022 at 5:30 – 6:30 p.m. CST at the V.F.W., 106 SW 3rd Avenue, Aledo, IL.
Mayor’s Report: MAYOR Hagloch re-highlighted the community informational meeting for the Northside Lofts on February 8th. He encouraged the City Council and community members to attend if they should have any questions that would need to be answered by Economic Growth Corp.
Committee Report: No Report.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
CONSENT AGENDA
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN DIXON to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of January 18, 2022.
• Approval of Finance Invoice Listing – AP02.
• Approval of Ordinance No. 03, Series of 2022; Approving a Setback Variance for Certain Real Property located at 1410 SE 3rd Avenue in the City of Aledo, Mercer County, Illinois; for Tyler & Brittney Mills to permit construction of a 15’ x 20’ addition to their home, which will result in the structure being approximately 15 feet closer to the street than permitted under applicable zoning regulations. (Second Reading)
A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Doherty, Holmes, Kopp and Sarabasa.
NO: None. Motion carried.
7 yeas, 0 nays.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
ORDINANCE NO. 04, SERIES OF 2022; AUTHORIZING PURCHASE OF JOHN DEERE LAWNMOWER AND THE SALE OF SURPLUS PROPERTY: (FIRST READING)
The Director of Public Works has recommended the best interests of the City would be served by the purchase of a new John Deere X730 Riding Tractor Mower with a 48” deck for $13,049.53 for the Aledo Cemetery, and by trading the City’s 2014 John Deere tractor for a credit in the amount of $4,133.69, for a net purchase price of $8,915.84.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DIXON to waive the second reading for Ordinance No. 04, Series of 2022; Authorizing Purchase of John Deere Lawnmower and the Sale of Surplus Property. A Roll Call vote was recorded as follows:
YES: Cooper, Dixon, Doherty, Holmes, Kopp, Sarabasa, and Chausse.
NO: None. Motion carried.
7 yeas, 0 nays.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to adopt for Ordinance No. 04, Series of 2022; Authorizing Purchase of John Deere Lawnmower and the Sale of Surplus Property as presented. A Roll Call vote was recorded as follows:
YES: Dixon, Doherty, Holmes, Kopp, Sarabasa, Chausse, and Cooper.
NO: None. Motion carried.
7 yeas, 0 nays.
RESOLUTION NO. 05R, SERIES OF 2022; AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF ALEDO, ILLINOIS AND ALEDO MAIN STREET FOR SERVICES INVOLVING IMPLEMENTATION OF TIF REDEVELOPMENT PLAN:
In furtherance of the City’s downtown revitalization goals, the City has implemented programs, including but not limited to the Downtown Revitalization Program; and,
Aledo Main Street (“AMS”) serves the businesses located in Aledo by providing advocacy, consulting, marketing and other business promotional services that are consistent with the goals of the City’s TIF redevelopment plan; and,
AMS has provided the City with a proposal (the “Proposal”) to provide services that will both promote the downtown TIF district and guide business owners with regard to the assistance and incentives that are available through the TIF redevelopment plan and programs such as the Downtown Revitalization Program; and, The Mayor and City Council of the City have determined that the approval of the Proposal is in the best interests of the City by furthering the health, safety, morals and welfare of its residents and taxpayers by attracting private investment and generally enhancing the economy of the City.
AMS will engage in the following activities during the term of this Agreement:
A. Conduct activities intended to result in a diversified and expanded tax base.
B. Promote the image of the Aledo area among development prospects.
C. Serve as a point of contact for economic development information and activity.
D. Assess the available economic development incentives and provide recommendations to the City and to local businesses located with the Aledo Tax Increment Financing District for possible TIF assistance.
E. Meet with current and potential businesses to discuss inducements and barriers to expansion and conducting business in the Aledo area and make recommendations to improve those inducements and reduce the barriers.
F. Review and make recommendations regarding options for downtown improvements and enhancements.
Motion was made by ALDERMAN DIXON and seconded by ALDERMAN SARABASA to approve Resolution No. 05R, Series of 2022; Authorizing an Agreement between the City of Aledo, Illinois and Aledo Main Street for Services involving implementation of TIF Redevelopment Plan effective through December 31, 2022 and the City shall pay AMS $150,000.00 for the services provided during the term. A Roll Call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Sarabasa, Chausse, Cooper, and Dixon.
NO: None. Motion carried.
7 yeas, 0 nays.
RESOLUTION NO. 06R, SERIES OF 2022; APPROVING PURCHASE OF HAND-HELD REMOTE GAS LEAK DETECTOR IN THE AMOUNT OF $10,215.00:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN HOLMES to approve Resolution No. 06R, Series of 2022; Approving the Purchase of Hand-held Remote Gas Leak Detector (Gas Trac LZ-30 Detector) in the amount of $10,215.00. A Roll Call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Chausse, Cooper, Dixon, and Doherty.
NO: None. Motion carried.
7 yeas, 0 nays.
RESOLUTION NO. 07R, SERIES OF 2022; APPROVING REPLACEMENT OF FAULTY FLOW METER IN THE AMOUNT OF $10,998.00:
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN COOPER to approve Resolution No. 07R, Series of 2022; Approving Replacement of Faulty Flow Meter (Vantage 2210 Flowmeter) at the North Lagoon in the amount of $10,998.00. A Roll Call vote was recorded as follows:
YES: Kopp, Sarabasa, Chausse, Cooper, Dixon, Doherty, and Holmes.
NO: None. Motion carried.
7 yeas, 0 nays.
RESOLUTION NO. 08R, SERIES OF 2022; ACCEPTING BID AND AWARDING A CONTRACT FOR SANITARY SEWER UPGRADES ON NE 6TH AVENUE IN THE AMOUNT OF $330,515.00:
The City Council of the City of Aledo has determined as part of the FY 2022 capital improvement plan that it is in the best interests of the City and its citizens to upgrade the sanitary sewer on NE 6th Avenue between NE 3rd Street and NE 6th Street. The City Council authorized Hutchison Engineering, Inc. (“Hutchison”) to advertise for bids to complete the Project. Following publication of notice and distribution of an invitation to bid, the City received five (5) bids for construction of the Project. Following a bid opening and review of the bids, Hutchison has recommended that the City award the contract for construction of the Project to the lowest bidder, Fischer Excavating Inc., whose bid was $330,515.00.
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN CHAUSSE to approve Resolution No. 08R, Series of 2022; Accepting Bid and Awarding a Contract for Sanitary Sewer Upgrades on NE 6th Avenue to Fischer Excavating, Inc., 1567 Heine Road, Freeport, IL., 61032, in the amount of $330,515.00. A Roll Call vote was recorded as follows:
YES: Sarabasa, Chausse, Cooper, Dixon, Doherty, Holmes, and Kopp.
NO: None. Motion carried.
7 yeas, 0 nays.
RESOLUTION NO. 09R, SERIES OF 2022; APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES FOR SANITARY SEWER PROJECT IN AN AMOUNT NOT TO EXCEED $25,000.00:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve Resolution No. 09R, Series of 2022; Approving a Professional Services Agreement for Construction Engineering Services to Hutchison Engineering, Inc., 1518 5th Avenue, Suite 302, Moline, IL., 61265, for Sanitary Sewer Project in an amount not to exceed $25,000.00. A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Doherty, Holmes, Kopp, and Sarabasa.
NO: None. Motion carried.
7 yeas, 0 nays.
OLD BUSINESS:
Discussion regarding the 2022 Aledo Fireworks Display to be held July 4, 2022 – Status Update: City Staff reported agreement continues to be wait on to be received. Staff noted the agreement will need to be executed to assist in finalizing the capital campaign for the display this year.
Discussion regarding Employee Salary Study: City Staff continues to wait on a quote to be received.
Discussion regarding 2022 Winter Holiday Decorations – Status Update: ADMINISTRATOR Sullivan noted Mayor Hagloch to appoint an Advisory Committee to discuss and work with City Staff on various items throughout the fiscal year. MAYOR Hagloch noted any Alderman who may be interested to sit on the committee to please let him know and will also look to invite a couple community members too. ALD. Chausse noted he would be interested in sitting on that committee.
NEW BUSINESS: No Report.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN DIXON that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:53 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_02072022-308
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