City of O'Fallon City Council met April 1

Ross Rosenberg, Ward 1 Council Member | City of O'Fallon

By Angelica Saylo Pilo

Apr 27, 2024

City of O'Fallon City Council met April 1

Here are the minutes provided by the council:

1. OPENING

Procedural: 1.1 CALL TO ORDER

Mayor Roach called the meeting to order at 7:00 p.m.

Information, Procedural: 1.2 PLEDGE OF ALLEGIANCE

Council Member Van Hook led the council in the Pledge of Allegiance

Procedural: 1.3 ROLL CALL

Members present: Ross Rosenberg, Dennis Muyleart, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Stephanie Smallheer, Christopher Monroe, Aaron Hudson, Tom Vorce, James Campbell, Eric Van Hook

Members Absent: Nathan Parchman

Action, Minutes: 1.4 APPROVAL OF MINUTES - March 18, 2024

Motion by James Campbell, second by Jessica Lotz to approve the minutes of March 18, 2024.

Aye: Ross Rosenberg, Dennis Muyleart, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Stephanie Smallheer, Christopher Monroe, Aaron Hudson, Tom Vorce, James Campbell, Eric Van Hook

Final Resolution: 13 ayes, 1 absent. Motion Carried.

2. PUBLIC HEARING

No public hearings scheduled at this time.

3. CITY PRESENTATIONS

No city presentations scheduled at this time.

4. REPORTS - PUBLIC COMMENTS

Information: 4.1 PUBLIC COMMENTS

Vern Malare spoke for 3 minutes and 19 seconds regarding financial reports.

Kimberly Kueth spoke for 49 seconds regarding recognition of Military personnel who lost their lives in battle. Thomas Kroll was a citizen of O’Fallon who was killed in action in Irac on November 1, 2007.

5. REPORTS - CLERK'S REPORT

Action: 5.1 Request from the Sgt. Charles Fricke VFW Post #805 to conduct a roadblock at the intersections of State & Lincoln on April 27, 2024, 8:00 am-1:00 pm

Motion by Jessica Lotz, second by Roy Carney to approve the request from the Sgt. Charles Fricke VFW Post #805 to conduct a roadblock at the intersections of State & Lincoln on April 27, 2024, 8:00 am-1:00 pm

Final Resolution: 13 ayes, 1 absent. Motion Carried.

6. REPORTS - MAYOR'S REPORT

Mayor asked Fire Chief White to talk regarding a state level award. Chief White stated that O’Fallon Fire Department has been selected to receive a Life Safety Award from the Illinois State Fire Marshall.

Information: 6.1 City Property Tax Rate update

Lowest since 1984, tax rate has been lowered for the last six years.

Information: 6.2 Happy Birthday to City Council Member Andrea Fohne

Information: 6.3 Town Hall Meeting on April 10 will include reports on the budget, property tax rate, parks improvements, traffic calming on Pierce, I-64, and road construction

Information: 6.4 Wastewater Treatment Plant tour on April 15, 5:30 p.m.

Information: 6.5 Forward 50 Open House on April 24

Information: 6.6 Committee of the Whole Meeting on April 29

City of O’Fallon received a #1 National Rating in St. Clair County, 1# rating of all Illinois cities in the St. Louis area, and in top 10% of all national cities as the best place to live.

7. RESOLUTIONS

Action: 7.1 Resolution Authorizing the Mayor to execute an Agreement with Tetra Tech for the Old Clark Station Stage III Investigation at State Street and Lincoln Avenue in the amount of $26,220.61.

Motion by Ross Rosenberg, second by Jerry Albrecht to approve a resolution Authorizing the Mayor to execute an Agreement with Tetra Tech for the Old Clark Station Stage III Investigation at State Street and Lincoln Avenue in the amount of $26,220.61.

Council Member Albrecht asked how long the testing will last. Director of Public Works Jeff Taylor stated that the testing will last until it is determined that the remediation is no long spreading.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.2 Resolution authorizing the Mayor to execute an agreement with The Department of the Army for the Bank Stabilization Project at the Wastewater Treatment Plant.

Motion by Ross Rosenberg, second by Andrea Fohne to approve a resolution authorizing the Mayor to execute an agreement with The Department of the Army for the Bank Stabilization Project at the Wastewater Treatment Plant.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.3 Resolution authorizing the Mayor to sign an Illinois Department of Transportation (IDOT) Joint Funding Agreement for Federally Funded Construction for the Hartman Lane & Central Park Intersection Improvements Project.

Motion by Ross Rosenberg, second by Christopher Monroe to approve a resolution authorizing the Mayor to sign an Illinois Department of Transportation (IDOT) Joint Funding Agreement for Federally Funded Construction for the Hartman Lane & Central Park Intersection Improvements Project.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.4 Resolution Authorizing the Mayor to execute an IDOT Construction Engineering Services Agreement with Geotechnology, Inc., for the Hartman Lane and Central Park Drive Intersection Improvements Project in the amount of $22,000.00.

Motion by Ross Rosenberg, second by Jessica Lotz to approve a resolution Authorizing the Mayor to execute an IDOT Construction Engineering Services Agreement with Geotechnology, Inc., for the Hartman Lane and Central Park Drive Intersection Improvements Project in the amount of $22,000.00..

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.5 Resolution Authorizing the City Clerk to execute an IDOT Resolution Form BLR 09110 approving use of Motor Fuel Tax (MFT) funds in the amount of $2,217,000.00 for the Hartman Lane and Central Park Drive Intersection Improvements Project Section Number 18-00072-00-PV.

Motion by Ross Rosenberg, second by Christopher Monroe to approve a resolution Authorizing the City Clerk to execute an IDOT Resolution Form BLR 09110 approving use of Motor Fuel Tax (MFT) funds in the amount of $2,217,000.00 for the Hartman Lane and Central Park Drive Intersection Improvements Project Section Number 18-00072-00-PV.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.6 Resolution authorizing the purchase of right-of-way and easements for the Hartman Lane and Central Park Drive Intersection Improvement Project in an amount not to exceed $170,000.00.

Motion by Ross Rosenberg, second by Roy Carney to approve a resolution authorizing the purchase of right-of-way and easements for the Hartman Lane and Central Park Drive Intersection Improvement Project in an amount not to exceed $170,000.00.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.7 Resolution to declare a surplus of funds in the special tax allocation fund for the City's Tax Increment Financing Redevelopment Project Areas

Motion by Jessica Lotz, second by James Campbell to approve a Resolution to declare a surplus of funds in the special tax allocation fund for the City's Tax Increment Financing Redevelopment Project Areas: TIF District #3 Central Park, TIF District #4 Hwy 50/Scott Troy Road, TIF District #5 Central City

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Council Member Albrecht read and motioned 7.9 prior to 7.8

Action: 7.9 A Resolution authorizing the Mayor to issue into a trade contracts agreement recommended by Holland Construction Services for Phase 1 of the Community Park Enhancement project in the amount not to exceed $11,481,070.00

Motion by Jerry Albrecht, second by Roy Carney to approve a Resolution authorizing the Mayor to issue into a trade contracts agreement recommended by Holland Construction Services for Phase 1 of the Community Park Enhancement project in the amount not to exceed $11,481,070.00

Council Member Abrecht spoke to state that he wasn’t aware of the totality of the agreement.

Aye: Ross Rosenberg, Dennis Muyleart, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Stephanie Smallheer, Christopher Monroe, Aaron Hudson, Tom Vorce, James Campbell, Eric Van Hook

Nay: Jerry Albrecht

Final Resolution: 12 ayes, 1 nay, 1 absent. Motion Carried.

Action: 7.8 A resolution authorizing the Mayor to execute an agreement with Level It Excavating Inc. for excavating services for Parking lot at Parks Maintenance building in the amount not to exceed $36,740.00

Motion by Jerry Albrecht, second by Roy Carney to approve the resolution authorizing the Mayor to execute an agreement with Level It Excavating Inc. for excavating services for Parking lot at Parks Maintenance building in the amount not to exceed $36,740.00

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.10 A Resolution authorizing the Mayor to execute an agreement between the City of O'Fallon and Holland Construction Services for the construction of phase 1 of the Community Park Enhancement project for the guaranteed maximum price (GMP) of $11,481,070.00

Motion by Jerry Albrecht, second by Christopher Monroe to approve a Resolution authorizing the Mayor to execute an agreement between the City of O'Fallon and Holland Construction Services for the construction of phase 1 of the Community Park Enhancement project for the guaranteed maximum price (GMP) of $11,481,070.00

Council Member Abrecht spoke to state that he wasn’t aware of the totality of the agreement.

Aye: Ross Rosenberg, Dennis Muyleart, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Stephanie Smallheer, Christopher Monroe, Aaron Hudson, Tom Vorce, James Campbell, Eric Van Hook

Nay: Jerry Albrecht

Final Resolution: 12 ayes, 1 nay, 1 absent. Motion Carried.

8. ORDINANCES - 1ST READING

Action: 8.1 Ordinance approving the FY2025 Annual Budget

Motion by Jessica Lotz, second by James Campbell to consider on 1st reading an ordinance budgeting for all corporate purposes of the City of O'Fallon, St. Clair County, Illinois for the fiscal year beginning May 1, 2024 and ending April 30, 2025.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

9. ORDINANCES - 2ND READING

Action: 9.1 Ordinance declaring certain equipment as surplus property for sale and/or disposal pursuant to 65 ILCS 5/11-76-4

Motion by Jessica Lotz, second by Eric Van Hook to approve on 2nd reading an ordinance declaring certain equipment as surplus property for sale and/or disposal pursuant to 65 ILCS 5/11-76-4

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 9.2 Ordinance approving the Final Plat for Augusta Greens 2nd Addition

Motion by Todd Roach, second by Tom Vorce to approve on 2nd Reading an Ordinance approving the Final Plat for Augusta Greens 2nd Addition

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 9.3 Ordinance annexing certain territory, containing approximately 1.80 acres

Motion by Todd Roach, second by Tom Vorce to approve on 2nd Reading an Ordinance annexing certain territory, containing approximately 1.80 acres.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

10. ADDITIONAL COMMENTS

Vern Malare spoke for 27 seconds thanking Council Member Albrecht

Mary Jeanne Hutchison spoke for 1 minute and 34 seconds regarding placing agenda on the screen in council chambers, parking lot area by parks maintenance building and the naming of the performing arts center.

11. REPORTS - COMMUNITY DEVELOPMENT

Council Member Roach stated that the next meeting scheduled for April 8, 2024 has been cancelled.

12. REPORTS - PUBLIC WORKS

Information: 12.1 Draft Public Works Minutes - March 25, 2024

Council Member Rosenberg stated that the next meeting is scheduled for April 22, 2024 at 6:30 p.m.

13. REPORTS - PUBLIC SAFETY

Council Member Vorce stated that the next meeting scheduled for April 8, 2024 has been cancelled.

14. REPORTS - PARKS/ENVIRONMENT

Information: 14.1 Draft Special Meeting Parks & Environment Minutes - March 25, 2024

Council Member Albrecht stated that the next meeting scheduled for April 8, 2024 has been cancelled.

15. REPORTS - FINANCE/ADMINISTRATION

Information: 15.1 Draft Finance & Administration Minutes - March 25, 2024

Council Member Lotz stated that the next meeting is scheduled for April 22, 2024 at 5:30 p.m.

Action: 15.2 Warrant Approval

Motion by Jessica Lotz, second by Ross Rosenberg to approve Warrant #533 in the amount of $1,620,125.88

Final Resolution: 13 ayes, 1 absent. Motion Carried.

16. EXECUTIVE SESSION

Information: 16.1 CLOSED SESSION - Occasionally, the Council may go into closed session to discuss items covered under 5 ILCS 120/2(b)

Action: 16.2 POSSIBLE ENTRY INTO CLOSED SESSION

Action: 16.3 RETURN TO OPEN SESSION

Action: 16.4 ACTION TAKEN ON EXECUTIVE SESSION ITEMS

17. ADJOURNMENT

Action: 17.1 ADJOURN THE MEETING

Motion by Jerry Albrecht, second by Jessica Lotz to adjourn the meeting.

Final Resolution: All ayes. Motion Carried.

The meeting was adjourned at 7:35 p.m.

https://go.boarddocs.com/il/ofallon/Board.nsf/Public

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