Metro East Sun

City of Edwardsville City Council met April 2

Here are the minutes provided by the council:

The regularly scheduled meeting of the Edwardsville City Council took place at 7:00 p.m. at Edwardsville City Hall, located at 118 Hillsboro Avenue in Edwardsville, Illinois, with Mayor Risavy presiding. 

The Pledge of Allegiance recited by all present. 

Council members Patton, Miracle, Morrison, Warren, Grant and Farrar answered present on roll call. Alderman Krause was absent-excused. 

Mayor Risavy welcomed everyone in attendance and those viewing on Facebook Live to the meeting. 

Special Recognition/Proclamations/Oaths 

Mayor Risavy announced the Excellence in Edwardsville recognition of Katy Sarabia. The award presented at the Fire Department. On Monday, March 11, 2024, the Edwardsville Fire Department responded to a severe two-vehicle accident. The accident cause multiple injuries. At the scene, the department realized there were five Spanish-speaking individuals. Ms. Sarabia stopped to help. She helped with communications between the Fire Department and the patients. Ms. Sarabia remained on the scene for an extended period. Her assistance was critical at the scene. 

Mayor Risavy announced the Oath of Office - Nicholas R. Hoefling. Officer Hoefling came forward and City Clerk, Michelle Boyer administered the oath of office. 

Petitions and Communications 

Mayor Risavy presented the February 2024 Monthly Building Permit Report for information and file. 

Mayor Risavy opened the public comment portion of the meeting. No one was present for public comment. 

Consent Agenda 

Mayor Risavy read Consent Agenda items as follows: 

• Approval of minutes of Council Meeting on March 19, 2024 

Mayor Risavy announced an Executive Session: Purchase of Lease of Real Property for the use of the Public Body pursuant to 5 ILCS 120/2(c)(5). 

City Clerk, Michelle Boyer announced a correction on the agenda under Public Services item e. 

Motion by Grant, seconded by Patton to approve the Consent Agenda presented. 

Roll Call on Consent Agenda: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Legislative & Executive 

Motion by Morrison, second by Patton to accept with regret the resignation and appreciation of Chad Verbais from the Campus to Community Committee. Mayor Risavy also recognized Mr. Verbais for his contributions to the City and Community. Alderman Hal Patton commented what a great worker and volunteer Mr. Verbais has been for the city. Alderman SJ Morrison commented Mr. Verbais is a self-less worker. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Motion by Morrison, second by Patton for approval of a Class E- Sell alcohol at any special indoor and/or outdoor function, St. Boniface Parish (Bonifest), 110 N Buchanan St, Edwardsville, IL 6225 

May 24 4:00pm-11:59pm 

May 25 10:00am-11:59pm 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Legal & Judicial 

None 

City Clerk 

None 

Finance Committee 

Minutes of the Finance Committee meeting on March 14, 2024 presented for information and file. 

Motion by Patton, second by Farrar to approve the Claims - The amount - Regular $759,063.53. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Finance Committee will meet on Thursday, April 11, 2024 at 4:00 p.m. in City Hall located at 118 Hillsboro Avenue, Edwardsville, IL 62025. 

Public Services Committee 

Minutes of the Public Services Committee meeting on March 12, 2024 presented for information and file. 

Motion by Warren, second by Patton for Approval of a Professional Services Agreement with Crawford, Murphy, and Tilly, Inc. for the Arbor Lake Lift Station Conversion Project. Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Motion by Warren, second by Morrison for Approval to Award the 2024-2025 Motor Fuel Tax (MFT) Material Bid, Section #25-00000-00-GM, by group number to: 

Group 1 - Asphalt Sales and Products, Inc. for Cold Mix Asphalt for $6,975.00 Group 2-Christ Brothers Asphalt, Inc. for Hot Mix Asphalt in the total contract amount of $54,000.00 

Group 3 - Beelman Logistics, LLC for Seal Coat Aggregate for $21, 200.00 Group 4 - Illini Road Oil, Inc. for Oil and Chip Applications Contract in the total contract amount of $130,013.50 

Group 5 - Concrete Supply of IL for the Concrete Contract in the total contract amount of $119,300.00 

Group 6 - Beelman Logistics, LLC for Coarse Aggregate in the total contract amount of $24,280.50 

Alderwoman Warren commented this is the annual in house road repair bids. This includes road patches, sidewalks and oil/chip application. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Motion by Warren, second by Morrison for Approval of Change Order #7 for the Mowing Contract to Element Turf & Outdoor Solutions (Formerly Cutting Edge) in the increase amount of $16,800.00. 

Alderwoman Warren commented this increase includes Governors Parkway (out to 143) and the Benton Park Space. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Motion by Warren, second by Miracle for Approval to award the University Drive Phase 3 Contract to Baxmeyer Construction, Inc. for $2,136,007.77. 

Alderwoman Warren commented this is for Devon Court to Esic Drive and Esic Drive to the MCT Nature Trail. The city received four bids. The project will start in a month. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Motion by Warren, second by Miracle for Approval of an Amended Resolution for Improvements under the Illinois Highway Code for the University Drive Phase 2, Section 21- 00113-01-PV. 

Alderwoman Warren commented this amends the motor fuel tax funds to account for the change in cost to University Drive Phase 2 project. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Public Services Committee will meet on Tuesday, April 09, 2024 at 4:30 p.m. in City Hall. 

Administrative & Community Services Committee 

Revised Minutes of the Administrative & Community Services Committee meeting on February 15, 2024 presented for information and file. 

Minutes of the Administrative & Community Services Committee meeting on March 14, 2024 presented for information and file. 

Motion by Grant, second by Miracle for approval of an Ordinance certifying the Official Zoning Map of the City of Edwardsville, Madison County, Illinois. 

Alderwoman Grant commented this is according to state statute. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Motion by Grant, second by Miracle for approval of an Ordinance Amending Chapter 118 Article III, Division 1 of the Codified Ordinances of the City of Edwardsville (Section 118- 103. Regulations Governing Use of Waterworks System). 

Alderwoman Grant said nothing has changed since the first reading. 

Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Alderwoman Grant presented an Ordinance Approving an Annexation concerning 3442 Hartzel Road for first reading. 

Alderwoman Grant presented the minutes from the following committees for information and file: 

a) Historic Preservation Commission - February 15, 2024 

b) Bike and Pedestrian Advisory Committee - February 7, 2024 

Administrative Services Committee will meet on Thursday, April 11, 2024 at 5:00 p.m. in City Hall 

Old Business 

New Business 

Mayor Risavy introduced the new Editor of the Edwardsville Intelligencer. 

Closed Session 

Motion by Miracle to enter into Closed Session at 7:21 p.m. to discuss one item regarding Purchase of Lease of Real Property for the use of the Public Body pursuant to 5 ILCS 120/2(c)(5). 

Council entered into Executive Session at 7:25 p.m. 

Action Taken on Executive Session Items None. 

Motion by Patton, second by Morrison to end close session and reconvene council meeting. Roll Call: Six Ayes with Aldermen Patton, Miracle, Morrison, Warren, Grant and Farrar voting aye. Motion carried. 

Council reconvened at 8:22 p.m. 

There being no further action required, Council adjourned at 8:23 p.m. with a motion by Miracle

https://www.cityofedwardsville.com/AgendaCenter/ViewFile/Minutes/_04022024-3335