City of O'Fallon City Council met Aug. 19

David Hursey, Treasurer | City of O'Fallon

By Angelica Saylo Pilo

Sep 17, 2024

City of O'Fallon City Council met Aug. 19

Here are the minutes provided by the council:

1. OPENING

Procedural: 1.1 CALL TO ORDER

Mayor Roach called the meeting to order at 7:00 p.m.

Information, Procedural: 1.2 PLEDGE OF ALLEGIANCE

Council Member Blackburn led council in the Pledge of Allegiance.

Procedural: 1.3 ROLL CALL

Members present: Ross Rosenberg, Dennis Muyleart, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Stephanie Smallheer, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Members absent: Todd Roach

Action, Minutes: 1.4 APPROVAL OF MINUTES - August 5, 2024

Motion by Jerry Albrecht, second by James Campbell to approve the minutes of August 5, 2024.

Aye: Ross Rosenberg, Dennis Muyleart, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Stephanie Smallheer, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Council Member Parchman introduced his foreign exchange student. Her name is Lydia, and she is from Taipei City, Taiwan.

2. PUBLIC HEARING

No Public Hearing scheduled at this time.

3. CITY PRESENTATIONS

No City Presentations scheduled at this time.

4. REPORTS - PUBLIC COMMENTS

Information: 4.1 PUBLIC COMMENTS

Mike Borquez spoke for 5 minutes and 57 seconds.

Vern Malare spoke for 1 minute and 1 second.

5. REPORTS - CLERK'S REPORT

Action: 5.1 Raffle request from St. Clare Catholic Church to sell raffle tickets ranging from $10-$100 each from August 24-September 28 with the prize to be drawn at Oktoberfest on September 28, 2024.

Motion by Jessica Lotz, second by Jerry Albrecht to approve a raffle request from St. Clare Catholic Church to sell raffle tickets ranging from $10-$100 each from August 24-September 28 with the prize to be drawn at Oktoberfest on September 28, 2024.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

6. REPORTS - MAYOR'S REPORT

Information: 6.1 City Fest is this Friday and Saturday August 23-24

Information: 6.2 We could use a few more volunteers for City Fest

Information: 6.3 The citizen survey should be turned in by August 28

Information: 6.4 The City Council will have a Committee of the Whole meeting on September 30

Information: 6.5 The next City Council meeting will be Tuesday, September 3, due to the Labor Day holiday

Information: 6.6 Thank you to everyone who applied for the Library Board openings

7. RESOLUTIONS

Action: 7.1 Resolution authorizing the mayor to sign an Intergovernmental Agreement with OTHS District 203 for the School Resource Officer Program with OTHS District 203

Motion by Tom Vorce, second by Jessica Lotz to approve a Resolution authorizing the mayor to sign an Intergovernmental Agreement with the Board of Education of O'Fallon Township High School District 203 for the School Resource Officer Program

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.2 Resolution approving the Release of Executive Session Minutes, as recommended in Schedule A

Motion by Roy Carney, second by Stephanie Smallheer to approve the release of Executive Session Minutes, as recommended in Schedule A

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.3 Resolution recommending Schedule B of the Executive Session Minutes Remain Closed because the need for Confidentiality Still Exists.

Motion by Dennis Muyleart, second by James Campbell recommending Schedule B of the Executive Session Minutes Remain Closed because the need for Confidentiality Still Exists.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.4 Resolution authorizing the mayor to enter into a License Agreement with Madison County Mass Transit District for a trail sign north of Kyle Road at the Goshen Trail

Motion by James Campbell, second by Jessica Lotz to approve a resolution authorizing the mayor to enter into a License Agreement with Madison County Mass Transit District for a trail sign north of Kyle Road at the Goshen Trail.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 7.5 Resolution authorizing the mayor to execute an agreement with Gleeson Asphalt, Inc., for the construction of the north parking lot in the Family Sports Park

Motion by Jerry Albrecht, second by Stephanie Smallheer to approve a resolution authorizing the mayor to execute an agreement between the City of O’Fallon and Gleeson Asphalt, Inc., for the Construction of the North Parking Lot in the Family Sports Park in the amount of $644,616.79, and a not to exceed contingency of $58,759.80, based on the unit price bid.

Council Member Lotz stated that she is going to support the resolution with the bid being higher that budgeted because when we budgeted, we just put an amount on the budget without knowing the real costs. Also, with the cost of inflation in the past 18 months, she feels that this is a fair bid.

Council Member Albrecht asked what is the timeline for completion?

Andrew Dallner said around the 1st of October.

Council Member Albrecht asked where the additional money above the budgeted would come from?

Andrew Dallner stated from the Build O’Fallon Trust Fund.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

8. ORDINANCES - 1ST READING

Action: 8.1 Ordinance regulating Public Camping Within Corporate Boundaries and Other Actions in Connection Therewith for the City of O'Fallon

Motion by Tom Vorce, second by Jessica Lotz to consider on first reading an Ordinance Regulating Public Camping Within Corporate Boundaries and Other Actions in Connection Therewith for the City of O'Fallon

Final Resolution: 13 ayes, 1 absent. Motion Carried.

9. ORDINANCES - 2ND READING

Action: 9.1 Ordinance amending Ord. 623, Zoning, (Development known as "DP Golf Indoors"), located at 1334 Central Park Drive, Suite 7

Motion by James Campbell, second by Stephanie Smallheer to approve on 2nd Reading an Ordinance amending Ord. 623, Zoning, (Development known "DP Golf Indoors"), located at 1334 Central Park Drive, Suite 7.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

Action: 9.2 Ordinance amending Ord. 623, Zoning for 1410 Crisnik Drive & 520 S. Seven Hills Road consisting of 17.54 acres

Motion by James Campbell, second by Jerry Albrecht to approve on 2nd Reading an Ordinance amending Ord. 623, Zoning for 1410 Crisnik Drive & 520 S. Seven Hills Road consisting of 17.54 acres.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

10. ADDITIONAL COMMENTS

Vern Malare spoke for 1 minute and 13 seconds.

11. REPORTS - COMMUNITY DEVELOPMENT

Information: 11.1 Draft Community Development Minutes - August 12, 2024

Council Member Campbell stated that the next meeting is scheduled for August 26, 2024 at 6:00 p.m.

Action: 11.2 Special Event Permit request for O'Fallon United Church of Christ "Picnic" on September 8, 2024

Motion by James Campbell, second by Andrea Fohne to approve the Special Event Permit request for O'Fallon United Church of Christ "Picnic" on September 8, 2024

Final Resolution: 13 ayes, 1 absent. Motion Carried.

12. REPORTS - PUBLIC WORKS

Council Member Rosenberg stated that the next meeting is scheduled for August 26, 2024 at 6:30 p.m.

13. REPORTS - PUBLIC SAFETY

Information: 13.1 Draft Public Safety Minutes - August 12, 2024

Council Member Vorce stated that the next meeting is scheduled for September 9, 2024 at 6:30 p.m.

14. REPORTS - PARKS/ENVIRONMENT

Information: 14.1 Draft Parks & Environment Minutes - August 12, 2024

Council Member Albrecht stated that the next meeting is scheduled for September 9, 2024 at 5:30 p.m.

15. REPORTS - FINANCE/ADMINISTRATION

Council Member Parchman stated that the next meeting is scheduled for August 26, 2024 at 5:30 p.m.

Action: 15.1 Warrant Approval

Motion by Nathan Parchman, second by Jessica Lotz to approve Warrant #542 in the amount of $1,187,478.42.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

16. EXECUTIVE SESSION

Information: 16.1 CLOSED SESSION - Occasionally, the Council may go into closed session to discuss items covered under 5 ILCS 120/2(b)

Action: 16.2 POSSIBLE ENTRY INTO CLOSED SESSION

Action: 16.3 RETURN TO OPEN SESSION

Action: 16.4 ACTION TAKEN ON EXECUTIVE SESSION ITEMS

17. ADJOURNMENT

Action: 17.1 ADJOURN THE MEETING

Motion by Jerry Albrecht, second by Dennis Muyleart to adjourn the meeting.

Final Resolution: 13 ayes, 1 absent. Motion Carried.

The meeting was adjourned at 7:34 p.m.

https://go.boarddocs.com/il/ofallon/Board.nsf/Public

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