Metro East Sun

City of Edwardsville Public Services Committee met Sept. 25

Here are the minutes provided by the committee:

Present: 

Alderman Jennifer Warren 

Alderman SJ Morrison 

Kevin Head, City Administrator 

Eric Williams, Public Works Director 

Ryan Zwijack, City Engineer 

David Sirko, Assistant City Engineer

Steve Stricklan, City Planner

Brendan McKee, EFD 

Mike Fillback, EPD 

Cathy Hensley, Communications 

Matt Kamp, Intelligencer 

Justin Venvertloh, TWM 

Jarrett Hansen, Cedar Ridge 

Ashley Crays, Cedar Ridge 

Ryan Fischer, Cedar Ridge

Larry Miller, Citizen 

Excused:

Alderman Hal Patton

I. Public Comment: A resident spoke regarding a service award that the VFW and American Legion put on for the Police and Fire Departments and would like to get in touch with someone. A resident also voiced concerns regarding the street condition of Madison Avenue from Notre Dame Avenue to Kristy Lane. 

II. Council Matters: 

A. Approval of Minutes from the August 29, 2024 Public Services Committee meeting: 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. All Ayes. Committee forwarded to Council for information. 

B. Resolution Approving the Cedar Ridge Preliminary Plat 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for a proposed subdivision within the 1.5 extraterritorial review which gives the City the right to review the preliminary plat. All Ayes. Committee forwarded to Administrative and Community Services for consideration. 

C. Approval of an Agreement for the Use of City of Edwardsville Right-of-Way for a Neighborhood Identification Sign for Country Club Manors Subdivision 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. 

Staff explained that this is for an update and continuing maintenance of the existing subdivision identification sign in the City's right-of-way. All Ayes. Committee forwarded to Council for consideration. 

D. Approval of an Agreement for the Use of City of Edwardsville Right-of-Way for Decorative Sign Posts, Street Signs and Traffic Control Devices for Hearthstone Neighborhood Association 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for the installation and maintenance of decorative sign posts and traffic control devices in the City's right-of-way at various locations within the subdivision. All Ayes. Committee forwarded to Council for consideration. 

E. Approval of a Resolution for Improvement for the Center Grove Road Bridge, Section 20-00109-01-BR (Construction and Construction Engineering) 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this resolution appropriates supplemental Motor Fuel Tax (MFT) funds to account for the cost of construction and construction engineering for the improvements to the Center Grove Road Bridge. All Ayes. Committee forwarded to Council for consideration. 

F. Approval of a Local Public Agency Engineering Services Agreement with Volkert, Inc. for the Center Grove Road Bridge, Section 20-00109-01-BR, in the amount of $209,587.00

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is the construction engineering, inspection, and material testing for the Center Grove Road Bridge Project. All Ayes. Committee forwarded to Council for consideration. 

G. Approval of a Resolution appropriating City of Edwardsville Funds for the Center Grove Road Bridge, Section 20-00109-01-BR 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this resolution states that the City will provide matching funds for the project from the City Motor Fuel Tax Funds. All Ayes. Committee forwarded to Council for consideration. 

H. Approval of a Resolution Authorizing the Mayor to Execute a Joint Funding Agreement for Federally Funded Construction for the Center Grove Road Bridge, Section 20-00109- 01-BR 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this resolution and associated agreement outline the funding and responsibilities of the City and State with regard to grant funds for the project. All Ayes. Committee forwarded to Council for consideration. 

I. Approval to Award the 2024 CIP Sidewalk Contract to Keller Construction, Inc. in the amount of $216,374.40 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for removal and replacement of sidewalks and ramps throughout the city including N 2nd Avenue, Commercial St., Jefferson Rd., and E Union St. All Ayes. Committee forwarded to Council for consideration. 

J. Approval to Purchase a TYMCO 500X Regenerative Sweeper from TYMCO, Inc. through the Sourcewell Joint Purchasing Contract #111522-TYM in the amount of $394,109.00

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for the purchase of a new vehicle to update the existing fleet and will be used by staff to perform street sweeping of all streets within the City. All Ayes. Committee forwarded to Council for consideration. 

K. Approval to Purchase a 2025 Ford Explorer through the State of Illinois Department of Central Management Services Joint Purchasing Contract from Bob Ridings, Inc. in the amount of $41,406.00 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for the purchase of a new vehicle to update the existing fleet and will be used by the Public Works Department, Administration, Community Development, and Planning Division Staff. All Ayes. Committee forwarded to Council for consideration. 

L. Approval of a Resolution Authorizing the Sole Source Purchase of Radios for the Fire Department in the amount of $69,365.20 

Alderman Warren made a motion to approve with Alderman Morrison seconding the motion. Staff explained that this is for the upgrade of the final two ambulance radios and one portable radio, along with six additional portable radios needed for new employees. All Ayes. Committee forwarded to Council for consideration.

III. Old Business: 

IV. New Business: 

V. Information: 

A. Change Order #1 for the Flushing Hydrant Material Bid in the increased amount of $8,703.70 

B. Next Public Services Committee meeting will be held at City Hall, 118 Hillsboro Ave. on Tuesday, October 8, 2024 at 4:30 p.m.

VII. Adjournment: Alderman Morrison made a motion to adjourn. Alderman Warren seconded the motion. 

All Ayes. Committee adjourned at 4:40 pm.

https://www.cityofedwardsville.com/AgendaCenter/ViewFile/Minutes/_09252024-3505