Metro East Sun

City of O'Fallon City Council met March 3

Here are the minutes provided by the council:

1. OPENING

Procedural: 1.1 CALL TO ORDER

Mayor Roach called the meeting to order at 7:00 PM

Information, Procedural: 1.2 PLEDGE OF ALLEGIANCE

Council Member Jim Campbell led the council in the Pledge of Allegiance.

Procedural: 1.3 ROLL CALL

Members present: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Members present via zoom: Todd Roach

Members absent: Dennis Muyleart, Stephanie Smallheer

Action, Minutes: 1.4 APPROVAL OF MINUTES - February 18, 2025

Motion by Jerry Albrecht, second by Jessica Lotz to approve the minutes of February 18, 2025.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

2. PUBLIC HEARING

Procedural: 2.1 Public Hearing Regarding an Annexation Agreement with Bruce and Jeff Holland for approximately 21.38 acres located at 1314 Pausch Road, O'Fallon, Illinois, parcel ID: 03-13.0-200-004.

Mayor Roach opened the hearing at 7:02 p.m., Mayor Roach called for comments.

Mike Kombrink came forward and stated that he is concerned with the egress between the properties.

He doesn’t believe that there is enough right of way between the two properties and the connecting road is only annexed for a gravel road.

Jeff Holland came forward and stated that the right of way is the only access to the ground.

The mayor asked for comments a second time. Hearing no comments, the mayor asked for additional comments a third time. Hearing no additional comments Mayor Roach closed comments at 7:04 p.m.

3. CITY PRESENTATIONS

No City Presentations scheduled at this time.

4. REPORTS - PUBLIC COMMENTS

Information: 4.1 PUBLIC COMMENTS

No Public Comments were made at this time.

5. REPORTS - CLERK'S REPORT

Action: 5.1 Request from the Marine Corp League #74 to conduct a roadblock at the intersections of State & Lincoln on May 31, 2025 from 8:00 am - 12:00 pm

Motion by Ross Rosenberg, second by Jessica Lotz to approve the request from the Marine Corp League #74 to conduct a roadblock at the intersections of State & Lincoln on May 31, 2025 from 8:00 am - 12:00 pm.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

6. REPORTS - MAYOR'S REPORT

Information: 6.1 Happy Birthday to City Council Member Jim Campbell and City Treasurer Dave Hursey.

Information: 6.2 Woman's Club Empty Bowl Lunch is Wednesday, March 5, at the Regency

Conference Center. All proceeds go to the O'Fallon Food Pantry.

Information: 6.3 Daylight Savings Time starts on March 9

Information: 6.4 Vine Street Market is having a Micro Market on March 15

Information: 6.5 St. Patrick's Day Grub Crawl is on March 16 at the Downtown District

7. RESOLUTIONS

Action: 7.1 Resolution authorizing the mayor to execute an Intergovernmental Agreement for participation in the Illinois Public Works Aid Network (IPWMAN).

Motion by Ross Rosenberg, second by Jerry Albrecht to approve a resolution authorizing the mayor to execute an Intergovernmental Agreement for participation in the Illinois Public Works Aid Network (IPWMAN).

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron

Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook Final Resolution: 12 ayes, 2 absent. Motion Carried.

Action: 7.2 Resolution authorizing the mayor to execute an agreement with Millennia Professional Services of Illinois, Ltd., for the Allyssa Creek Court Drainage Improvements in the amount of $48,700.00.

Motion by Ross Rosenberg, second by Jessica Lotz to approve a resolution authorizing the mayor to execute an agreement with Millennia Professional Services of Illinois, Ltd., for the Allyssa Creek Court Drainage Improvements in the amount of $48,700.00.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

Action: 7.3 Resolution authorizing the mayor to execute an agreement with Hank's Excavating & Landscaping, Inc., for the Woodstream Sewer Bypass Phase 1 Project in the amount of $3,336,894.00, based on the unit prices submitted.

Motion by Ross Rosenberg, second by James Campbell to approve a resolution authorizing the mayor to execute an agreement with Hank's Excavating & Landscaping, Inc., for the Woodstream Sewer Bypass Phase 1 Project in the amount of $3,336,894.00, based on the unit prices submitted.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

Action: 7.4 Resolution to declare a surplus of funds in the special tax allocation fund for the City's Tax Increment Financing Redevelopment Project Areas

Motion by Nathan Parchman, second by Jessica Lotz to approve a Resolution to declare a surplus of funds in the special tax allocation fund for the City's Tax Increment Financing Redevelopment Project Areas: TIF District #3 Central Park, TIF District #4 Hwy 50/Scott Troy Road, TIF District #5 Central City.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

8. ORDINANCES - 1ST READING

Action: 8.1 Ordinance annexing certain territory, containing approximately 21.38 acres

Motion by James Campbell, second by Jessica Lotz to consider on 1st Reading an Ordinance annexing certain territory, containing approximately 21.38 acres.

Aye: Ross Rosenberg, Jessica Lotz, Roy Carney, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Nay: Jerry Albrecht, Andrea Fohne

Final Resolution: 10 ayes, 2 nays, 2 absent. Motion Carried.

9. ORDINANCES - 2ND READING

Action: 9.1 Ordinance declaring certain equipment as surplus property for sale and/or disposal pursuant to 65 ILCS 5/11-76-4

Motion by Jessica Lotz, second by Tom Vorce to approve on 2nd reading an Ordinance declaring certain equipment as surplus property for sale and/or disposal pursuant to 65 ILCS 5/11-76-4.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

Action: 9.2 Ordinance to set a public hearing to approve a special business district plan for the proposed Park Place Business District, generally located south and west of the intersection of Venita Drive and Porter Road

Motion by James Campbell, second by Jessica Lotz to approve on 2nd Reading an Ordinance to set

a public hearing to approve a special business district plan for the proposed Park Place Business

District, generally located west of the intersection of Venita Drive and Porter Road.

Council Member Rosenberg stated that this vote is only to set a date for a public hearing.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

10. ADDITIONAL COMMENTS

No additional comments were made at this time.

11. REPORTS - COMMUNITY DEVELOPMENT

Information: 11.1 Draft Community Development Minutes - February 24, 2025

Council Member Campbell stated the next meeting is scheduled for March 10th at 6:00 p.m.

Action: 11.2 Special Event Permit Request for O'Fallon Sunrise Rotary Brews and Bags

Motion by James Campbell, second by Jim Blackburn to approve the Special Event Request for the O'Fallon Sunrise Rotary Brews and Bags.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

12. REPORTS - PUBLIC WORKS

Information: 12.1 Draft Public Works Minutes - February 24, 2025

Council Member Rosenberg stated the next meeting is scheduled for March 24th at 6:30 p.m.

13. REPORTS - PUBLIC SAFETY

Council Member Vorce stated the next meeting is scheduled for March 10th at 6:30 p.m.

14. REPORTS - PARKS/ENVIRONMENT

Council Member Albrecht stated the next meeting is scheduled for March 10th at 5:30 p.m.

15. REPORTS - FINANCE/ADMINISTRATION

Information: 15.1 Draft Finance & Administration Minutes - February 24, 2025

Council Member Parchment stated the next meeting is scheduled for March 24th at 5:30 p.m.

Action, Discussion: 15.2 Motion to approve the allocation of Build O'Fallon Trust Fund for projects in the FY 26 Budget

Motion by Nathan Parchman, second by Jessica Lotz to approve the allocation of Build O'Fallon Trust Fund for projects in the FY 26 Budget.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

Action: 15.3 Warrant Approval

Motion by Nathan Parchman, second by Jim Blackburn to approve Warrant #554 in the amount of $1,252,025.81.

Aye: Ross Rosenberg, Jerry Albrecht, Jessica Lotz, Roy Carney, Andrea Fohne, Todd Roach, Aaron Hudson, Jim Blackburn, Tom Vorce, James Campbell, Nathan Parchman, Eric Van Hook

Final Resolution: 12 ayes, 2 absent. Motion Carried.

16. EXECUTIVE SESSION

Information: 16.1 CLOSED SESSION - Occasionally, the Council may go into closed session to discuss items covered under 5 ILCS 120/2(b)

Action: 16.2 POSSIBLE ENTRY INTO CLOSED SESSION

Action: 16.3 RETURN TO OPEN SESSION

Action: 16.4 ACTION TAKEN ON EXECUTIVE SESSION ITEMS

17. ADJOURNMENT

Action: 17.1 ADJOURN THE MEETING

Motion by James Campbell, second by Jessica Lotz to adjourn the meeting

Final Resolution: 12 ayes, 2 absent. Motion Carried.

The meeting was adjourned at 7:20 p.m.

https://go.boarddocs.com/il/ofallon/Board.nsf/files/DEFUGN7C0357/$file/250303CouncilMinutes.pdf