The Village of Glen Carbon board met Tuesday, May 24.
The Village of Glen Carbon is governed by a mayor and board who are elected at large by the people of the village. The mayor and board serve four-year terms.
Here are the meeting minutes as provided by the Village of Glen Carbon board:
Village Board Minutes
May 24, 2016
VILLAGE BOARD MINUTES FOR TUESDAY, MAY 24, 2016 AT 7:00 P.M.
GLEN CARBON VILLAGE HALL
151 NORTH MAIN STREET
GLEN CARBON, ILLINOIS
Mayor Jackstadt called the meeting to order
The Pledge of Allegiance was recited by all.
MEMBERS PRESENT: Jorja Dickemann, Ross Breckenridge, Mary Beth Williams, Micah Summers, Steve Slemer
MEMBERS ABSENT: Brooke Harmony
Mayor Jackstadt announced that Trustee Harmony will be unavailable for the meeting. She requested to attend electronically either later in the meeting or in executive session. Ross Breckenridge moved Micah Summers seconded to allow Trustee Harmony to attend the meeting electronically due to her employment requirements. (5 Ayes)
Letters of Interest to the Board/Mayor’s Announcements
The VFW Post 2222 and the American Legion Post 435 will hold the Memorial Day ceremony on Monday, May 30, 2016 at 9:00 a.m.
The Village of Glen Carbon is in partnership with the City of Edwardsville to offer a new recreational opportunity for our residents. The Ed Glen Pool at SIUE has plans to open May 28th at noon. The pool is located at the SIUE campus. Residents have the opportunity to purchase daily passes or memberships. For more information, please contact Village Hall at 618-288- 1200.
The 52nd NAACP Edwardsville Branch Freedom Fund Banquet will take place on Sunday, June 5, 2016 at 3:00 p.m. in the Meridian Ballroom on the campus of Southern Illinois University at Edwardsville. For more information contact John E. Cunningham at 618-692-6610.
The G.L.E.N. Committee is seeking award nominees for the 2016 G.L.E.N. awards. The deadline for nominations is June 6, 2016. Judging will take place on June 11, 2016.
APPROVAL OF PREVIOUSLY REVIEWED MINUTES – MAY 10, 2016
Ross Breckenridge moved for approval of the minutes for May 10, 2016. Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
CITIZENS WISHING TO SPEAK BEFORE THE BOARD
Susan and George Featherstun
37 Larkmoor
Glen Carbon, IL
Ms. Featherstun thanked Inspector, Joe Lancey for his admirable work in helping them with the up keep of the property located at 98 Lakewood. Also there is a wedge of property behind this property on Abbey Road that needs to be mowed.
BUSINESS OF THE MONTH
Mayor Jackstadt announced Massage Envy as the May Business of the Month.
MAYOR’S ANNUAL INFORMATION CONCERNING THE AFFAIRS OF THE VILLAGE PURSUANT TO 65ILCS5/3.1-35-5
Mayor Jackstadt stated presented the annual information concerning the affairs of the Village of
Glen Carbon. A power point presentation was provided that showed:
- The last five year of all building permits
- New construction permits for commercial and residential
- Property Tax Levy History
- Sales Tax History
- Ten Year History of Equalized Assessed Value
- Tax Rate History over ten years
- Audited Fund Balances
Mayor Jackstadt provided the Year in Review that included:
- Dispatch Center Renovation Project
- Old Troy Road Engineering Work
- Phase III Main Street Streetscape Work
- New Phone System
- New Budget Format
- Republic Services New Contract that implemented Automation
- Extended Water Purchase Agreement
- Community Pool
- Police Department Support Supervisor
- Fraud Policy
- Community Foundation Agreement
- Economic Development Intern
Measures Considered Expedient
- Financing Old Troy Road Improvements and other infrastructure projects
- Work with Fire Protection District on Fire Station No. 1
- Economic Development
- Maintain Glen Carbon Dispatch Center
- Improve/Modernize Glen Carbon Government
- Schon Park Funding
- Glen Carbon Celebrating 125 years on June 6, 2017
- Maintain the level of Glen Carbon Excellence
In closing Mayor Jackstadt stated the State of the Village of Glen Carbon is good.
OLD BUSINESS:
Update on Economic Development Plan and Other Items – Tim Ashe, Economic
Development Intern
Tim Ashe, Economic Development Intern, reported that he has been working to build the foundation for which the economic development plan will be built. He provided the following documents:
- Original outline for economic development planning process
- Timeline of the stake holder interview process
- Cover letter to be sent out to stakeholders
- Stakeholder questions
- Original stakeholder question review by Development Strategies – Bob Lewis
- Draft of potential Stakeholders
- Status report on economic development intern
NEW BUSINESS
Approval of Resolution No. 2016-21 – A Resolution Approving Historical Landmark Designations
Steve Slemer motioned for approval of Resolution 2016-21 – A Resolution Approving Historical Landmark Designations. Micah Summers seconded.
Properties named on the resolution are:
- 89 S. Main Street
- 93 S. Main Street
- 180 S. Main Street
- 184 S. Main Street
- Veterans Memorial
- Judy/Nix Cemetery
- Bethel Meeting House Marker
- WW 1 Statue Memorial
- The Covered Bridge
Historical and Museum Commission members Diane Rasplica Jones, Chairperson, Joan Foster, Carol Dappert, Larry Jones, Judy Crnkovich, Paige Maag, and Jennifer Stedlin were in attendance along with Linda Sinco, Museum Director.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of the Appointment of Keith Schmidt to the Glen Carbon Planning & Zoning Commission for the Term of 5/24/2016 to 5/01/2021
Ross Breckenridge moved for approval of the appointment of Keith Schmidt to the Glen Carbon Planning & Zoning Commission for the term of 5/24/2016 to 5/01/2021. Micah Summers seconded.
Mayor Jackstadt announced that Mr. Schmidt sent an email resigning from the Community Events Committee.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of the Appointment of Paul Hanson as Chairperson to the Glen Carbon Zoning
Board of Appeals Effective June 1, 2016
Micah Summers motioned for approval of the appointment of Paul Hanson as chairperson to the Glen Carbon Zoning Board of Appeals effective June 1, 2016. Jorja Dickemann seconded. Mayor Jackstadt referenced the resignation letter submitted by Dr. John Navin, the current chairperson that will be effective May 31, 2016.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of Resolution No. 2016-19 – A Resolution Consolidating the Working Cash Fund (Fund 750) into the Parks Capital Expenditures Fund (Fund 310) in the Village of Glen Carbon’s Accounting System – Trustee Jorja Dickemann/Scott Borror, Director of Finance Mary Beth Williams moved for approval of Resolution No. 2016-19 – A Resolution Consolidating the Working Cash Fund (Fund 750) into the Parks Capital Expenditures Fund (Fund 310) in the Village of Glen Carbon’s Accounting System. Ross Breckenridge seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of Resolution No. 2016-20 – A Resolution Calling for a Referendum to Permit a
Non-Home Rule Municipal Sales Tax
Steve Slemer motioned for approval of Resolution No. 2016-20 – A Resolution Calling for a Referendum to Permit a Non-Home Rule Municipal Sales Tax. Micah Summers seconded.
Jamie Bowden reported that the Finance and Administration Committee recommended approval of proceeding with the referendum asking for an additional.25% to the municipal sales tax to be used for improvements to public infrastructure.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of Ordinance No. 2016-14 – An Ordinance Amending Ordinance No. 2015-22 Which Adopted the Village of Glen Carbon’s Budget for Fiscal Year Beginning May 1, 2015 and Ending April 30, 2016
Jorja Dickemann motioned for approval of Ordinance No. 2016-14 – An Ordinance Amending Ordinance No. 2015-22 Which Adopted the Village of Glen Carbon’s Budget for Fiscal Year Beginning May 1, 2015 and Ending April 30, 2016. Ross Breckenridge seconded.
Scott Borror, Director of Finance, presented Ordinance 2016-14 that outlines seven amendments, some of which are budget neutral due to increases in both revenues and expenses. The most significant expenditure increase is because of two water system capital projects that carried over from the previous fiscal year. The other notable amendment is an additional contribution to the Police Pension Fund, done in order to meet the actuarial required employer contribution amount.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of the 4th Amendment to the Village of Glen Carbon’s Deferred Compensation Plan Allowing Individuals the Option of Partial Lump Sum Payments
Micah Summers moved for approval of the 4th amendment to the Village of Glen Carbon’s Deferred Compensation Plan allowing individuals the option of partial lump sum payments.
Ross Breckenridge seconded.
Voting if favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of Ordinance No. 2016-15 – An Ordinance Approving the Placement of Stop Signs in Savannah Crossing
Steve Slemer motioned for approval of Ordinance No. 2016-15 – An Ordinance Approving the Placement of Stop Signs in Savannah Crossing. Jorja Dickemann seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of Ordinance No. 2016-16 – An Ordinance Approving the Placement of No Parking Signs on Clay Street
Steve Slemer motioned for approval of Ordinance No. 2016-16 – An Ordinance Approving the Placement of No Parking Signs on Clay Street. Micah Summers seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval to Donate Bicycles to Boy Scout Troop 216 for the Annual Re-Bicycling Drive
Steve Slemer motioned for approval to donate bicycles to Boy Scout Troop 216 for the Annual Re-Bicycling Drive. Ross Breckenridge seconded.
A list of eight (8) bicycles which were abandoned/recovered property of the Village of Glen Carbon was provided.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Update and Approval of the 2016 Homecoming Vendor List
Steve Slemer moved for approval of the 2016 Homecoming Vendor List. Ross Breckenridge seconded.
A list showing three (3) additional vendors for the 2016 Homecoming included:
- Jacob Sunrooms, Exterior and Baths
- Habitat for Humanity – Smash a Car
- Mission Ready Outdoor Laser Tag
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Approval of Contract from Sunbelt Rentals in the Amount of $1,280.40 for Four (4) Light Towers
Steve Slemer motioned for approval of the contract from Sunbelt Rentals in the amount of $1,280.40 for four (4) light towers. Micah Summer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Mayor Jackstadt entertained a motion to go into executive session pursuant to Sections 2C1 – Appointment, employment, compensation, discipline, performance or dismissal of specific employees; 2C5 – Purchase or lease of real property for use by the public body; 2C6 – Setting of a price for sale or lease of property owned by the public body, 2C11 – Litigation against or affecting or on behalf of the body when the same is pending or there is a specific finding that action is probable or imminent. We will reconvene only for the purposes of adjournment.
Jorja Dickemann motioned to go into executive session pursuant to Sections 2C1, 2C5, 2C6, 2C11. Steve Slemer seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Steve Slemer motioned to reconvene the regular meeting. Ross Breckenridge seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer, Harmony.
Voting against: None
Jorja Dickemann motioned to adjourn. Micah Summers seconded.
Voting in favor: Dickemann, Breckenridge, Williams, Summers, Slemer
Voting against: None
Respectfully submitted,
Peggy M. Goudy,
Village Clerk
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