The Village of Glen Carbon Planning and Zoning Commission met Tuesday, June 7.
Here are the meeting minutes as provided by the Glen Carbon Planning and Zoning Commission:
Village of Glen Carbon
151 North Main - P.O. Box 757 - Glen Carbon, Illinois 62034 Phone: (618) 288-1200. Fax: (618) 288-1645
www.glen-carbon.il.us Planning and Zoning Commission Minutes for the Meeting Dated June 7, 2016 7:00P.M.
Mary Ann Smith moved to have Kyle Kennett serve as Acting Chairman for the meeting.
Karen Hart seconded.
Keith Schmidt – Aye Mary Ann Smith – Aye Karen Hart –Aye Bill Davison – Aye Lauren Heischmidt – Aye (5) Ayes
The meeting was called to order by Kyle Kennett, Acting Chairman at 7:00P.M. on Tuesday, June 7, 2016.
MEMBERS PRESENT: Keith Schmidt, Mary Ann Smith, Karen Hart, Bill Davison, Lauren Heischmidt and Kyle Kennett.
A quorum of members was present.
MEMBERS ABSENT: Bob Marcus, Merry Rhoades and Shed Foster.
STAFF PRESENT: David Coody and Jim Schrempf, Village Attorney.
VISITORS PRESENT: See Attached.
MINUTES: Lauren Heischmidt moved to approve the minutes of the March 15, 2016 as presented.
Mary Ann Smith seconded.
Keith Schmidt – Abstain
Mary Ann Smith – Aye
Karen Hart – Abstain
Bill Davison – Abstain
Lauren Heischmidt – Aye
Kyle Kennett – Aye
(3) Ayes (3) Abstentions
CHAIRMAN COMMENTS & BUILDING ADMINISTRATOR REPORT:
Mr. Coody stated that Men’s Warehouse, Carters and Kirkland’s are now open. Mr. Coody stated that Ross is anticipated to open in early July. Mr. Coody added that Altitude should be opening soon as well.
CITIZENS WISHING TO ADDRESS THE COMMISSION:
NONE
OLD BUSINESS:
NONE
NEW BUSINESS:
1. Recommendation and Approval of an amended site plan for Frey Chiropractic and Laser Center and Dental Professionals of Glen Carbon.
Mr. Coody stated that included in Commission Members packets are memo and revised site plan for consideration. Mr. Coody stated that there were some issues with the neighboring Mattress Frim lot related to the ingress/egress access to the five parking spaces that were proposed on the side of Frey Chiropractic. Mr. Coody stated that the Mattress Firm representatives were seeking a large amount of money from the Developers to allow access to the ingress/egress easement in addition to the annual maintenance fee that was to be required. Mr. Coody stated that initially the developers were going to ask for an additional reduction of five (5) spaces but were able to comply with a provision of the Village Code that allows off-site parking within 500 feet of the parcel to be developed.
Mr. Coody stated that the developers were able to work out an agreement with the adjacent Baptist Church to allow for use of 5 of their parking spaces. Mr. Coody stated that he is in favor of the parking agreement because lots 3, 4 and 5 have a cross access parking agreement. Mr. Coody stated that when lot 5 develops the five (5) spaces at the church will be vacated and the agreement will become null and void. Mr. Coody added that with this agreement the dumpster location has been eliminated and the offices will use regular cart trash collection.
Mr. Kennett called for a motion.
Ms. Smith moved to recommend approval of an amended sit plan for Frey Chiropractic and Laser Center and Dental Professionals of Glen Carbon.
Karen Hart seconded.
Mr. Kennett called for discussion from the Commission.
Mr. Kennett stated that he did not see a “Sunset” provision in the parking agreement that called for the agreement to expire when Lot 5 develops. Mr. Kennett stated that the agreement would essentially still be in effect unless the agreement was amended.
Mr. Coody stated that the owners could terminate the agreement at any time upon written notice and the agreement will be recorded.
Mr. Kennett called for final discussion. Having none, Mr. Kennett called for a vote.
Keith Schmidt – Aye Mary Ann Smith – Aye Karen Hart –Aye Bill Davison – Aye Lauren Heischmidt – Aye
(5) Ayes
ADMINISTRATIVE:
1. Discussion of the Building and Development Committee recommendation regarding private roads and access easements.
Mr. Coody stated that Attorney Schrempf will update the Commission regarding the Building and Development Committee recommendations.
Mr. Schrempfstated that he and Mr. Coody have been working on this particular issue for quite some time. Mr. Schrempfstated that there has been a lot of debate throughout the Village on the best way to proceed with this issue. Mr. Schrempfstated that when he first reviewed the subdivision ordinance when this first came up, he was concerned that it does not provide a good clear answer when an access easement is acceptable. Additionally, Mr. Schrempfstated, that it does not provide good clear definition of terms either. Mr. Schrempf stated that after much debate an ordinance (attached) has been drafted. Mr. Schrempf stated that the proposed ordinance attempts to provide definition to private access easements, streets (public or private) and outlines the standards on how a public and/or private streets have to be constructed. Mr. Schrempf stated that under proposed ordinance, private streets will be allowed but are distinguished from a private access easement. Mr. Schrempf stated that this ordinance also includes lot parameters that drive when private access easements will be allowed and when public or private streets will be required.
The Commission discussed the proposed ordinance and raised concerns about emergency access for the proposed private access easement and recommended that some type of pavement required be developed for the 1-4 private access easement option.
Mr. Coody stated that there are two options the Commission can consider at the Public Hearing scheduled for June 21. One would be the original recommendation of the Planning Commission, which was to leave the ordinance as is or to adopt the ordinance proposed by the B&D Committee. Mr. Coody stated that it would be his hope to merge the two recommendations. Mr. Coody also stated that he would like to meet with the property owners along Pioneer Trail to get final input on whatever gets proposed.
Residents that live on private access easements now, were in attendance, and expressed concerns regarding the need or requirement for Maintenance Agreements.
Mr. Coody and Attorney Schrempf stated that they would be happy to meet with the residents to discuss their ideas regarding maintenance.
The Commission held final discussions and indicated their consensus with the proposed ordinance upon consultation with emergency service providers regarding private access easements and the need for a pavement specification.
Having no other business Mr. Kennett adjourned the meeting. Bill Davison seconded.
Keith Schmidt – Aye Mary Ann Smith – Aye Karen Hart –Aye Bill Davison – Aye Lauren Heischmidt – Aye
(5) Ayes
The next meeting of the Planning and Zoning Commission will be held on Tuesday, June 21, 2016 at 7:00PM.
Respectfully submitted,
Melissa R. Millard Administrative Assistant
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