Village of Swansea Public Safety Committee met March 27.
Village of Swansea Public Safety Committee met March 27.
Here is the agenda provided by the Committee:
Chairperson Matt Lanter called the Committee to order at 7:00 p.m. at the Swansea Government Center, 1444 Boul Avenue, in Swansea.
Members Present Matt Lanter, Chairperson, Trustee Stephen Pulley, Trustee Brian McGuire, Trustee (arrived at 7:02 pm) Brian Wells, Trustee
Members Absent Trustee Marilyn Neumeyer, Trustee Katherine Ruocco
Others Presnt President Kenneth Mueller, Village Attorney Mark Rohr, Police Chief Steve Johnson, Deputy Police Chief Craig Coughlin, Fire Chief John McGuire, Street Dept. Work Leader John Budde, Waste Water Treatment Plant Work Leader Rick Tucker, Administrator Lyndon Joost. In the absence of Clerk Lauren O'Neill, Barb Kimutis Deputy Clerk recorded the minutes.
Draft Agreement with City of Belleville for Dispatching Services-Chairperson anter initiated the review of the agreement. Discussion ensued about costs of setting up equipment. Chief Johnson said so far there are no ball-park costs, but REJIS has been asked to check into it. It seems most of our existing cameras will not be able to be transferred. We will still have people at the station watching the monitors.
Fire Chief McGuire said the Belleville PSAP Manager said they will program Swansea at the same time Signal Hill is programmed to split and save on service costs. Johnson added there will be a monthly charge for phone lines, Joost noted the draft agreement says nothing about answering non-9-1-1- calls.
Chairperson Lanter inquired about the fees for criminal history. He was told there would be no Cost to running the history. Trustee Lanter would like to know what they are considering for all Costs.
Trustee Wells was concerned with page 4, Article 5, where it refers to holding our equipment. Attorney and Joost thought this was going to be removed. Johnson is only aware of software being moved, which is leased. This would involve the cost of one ITICAD license.
Trustee Pulley asked if once we've moved dispatch to Belleville, would there bean option of going to Cencom. Chief Johnson stated that option would exist after 180 days. Chief Johnson ran through scenarios if we say we won't do this.
Mayor Mueller stated Swansea really has no option to this. Chief Johnson stated that Belleville Police Chief Clay wants to hire Swansea Telecommunicators, but they must pass the proper checks.
Mayor Mueller said they will become Belleville employees, and Belleville will be responsible for them as employees.
Ouestions were raised about General Liability insurance on page 5. Mayor Mueller interjected that a discussion between our Attorney and Belleville's needs to take place to find out the intent of this verbiage. Chairperson Lanter said he thought a mutual hold harmless agreement was in order. Attorney Rohr agreed saying that the way it is worded now, the Village takes care of everybody's negligence.
Administrator Joost directed attention to the handout titled "Recalculation of Belleville Dispatcher Costs". He stated that he had recalculated the costs on the handout because he believed there were some errors in Appendix A of the Draft Intergovernmental Agreement between the City of Belleville and Village of Swansea for 9-1-1 and Non 9-1-1 Dispatching Services.
Discussion about the cost differential between Belleville's calculations, and those of Administrator Joost show a difference of $35,000, with Belleville's estimate being higher. Discrepancies seem to be in the Social Security, Medicare and IMRF percentages, but they also appear to assume that all health insurance Coverage will be employee plus full family Coverage. Swansea actually has some who waive medical insurance, so if some don't take insurance, the Village shouldn't be charged for it. Discussion continued about the likelihood of Telecommunicators leaving their positions in the future, and the nuances if that occurs.
During this review, several questions, along with suggestions were brought up, and are summarized as follows:
a On page 2, it would be helpful if bullet items were numbered.
o it would be helpful if definitions that were removed from the original draft would be added again. O Om page 3, the top bullet item should be broken into shorter sections. O Clarify last sentence on page 3. What does this mean? o Replace (CAD) station with (CAD) license e Under Article V, Attorney Rohr questioned the difference between System Assets and Communications Assets a There was major discussion needed regarding Article Vill-insurance. Attention must be paid to the deductible. to Page 7, City Clerk under Village of Swansea, should be changed to Village Clerk. o Page 7,3"bullet point-("may" include) was ("shall" include) in the original draft. Attorney Rohr thinks "shall" is the preferred terminology. o Page 7, Article IX-Term of Agreement-4"bullet point-St. Clair County 911 should be changed to St. Clair County ETSB Board. o Page 8, there is a similar situation where "may" was changed from "shall". Again, Attorney
Rohr prefers "shall", Trustee Lanter agreed. Rohr said he would at least like the reasoning behind why the change was made. O Ask about the cost difference of $35,000 between their calculation and ours. With Belleville's calculations costing the Village the extra $35,000.
It was determined that Mayor Mueller would call Mayor Eckert of Belleville to coordinate a meeting between Attorney Rohr and Belleville's Attorney. Police Chief Johnson explained a 90 day window Swansea has been given and that ETSB needs an answer which is expected by the end of March. Johnson said he would keep them up to speed with the progress that is being made.
Trustee Pulley asked if the only cost for 9-1-1 was the cost of personnel, or if there was a per call cost. He was told that the cost was just for personnel.
A motion to adjourn was made by Chairperson Lanter, seconded by Trustee Pulley, with all in favor. The meeting adjourned at 7:52 pm.