Metro East Sun

City of Troy City Council met April 17.

Here is the minutes provided by the Council:

1. Regular City Council Meeting-7:30 p.m.

A. Call to Order and Pledge of Allegiance:

The meeting was held in the Council Chambers in the City Municipal Building, 116 East Market Street, Troy, Illinois, 62294 and was called to order by Mayor Allen Adomite at 7:30 p.m.; immediately following was the Pledge of Allegiance.

B. Roll Call in Alphabetical Order: Present: Aldermen James DeCarli, Tim Greenfield, Regina Hendrickson, Sam Italiano, Douglas Partney and Troy Turner. Other Officials Present: Mayor Allen Adomite, City Treasurer David Roady, City Administrator Jeff Soland, Building and Zoning Administrator Keith Frey, Director of Public Works Rob Hancock, Chief of Police Brad Parsons, City Attorney Fred Keck and City Clerk Jamie Myers. Absent: Alderman Dan Jackson.

C. Reading and Approval of Minutes:

1. April 03, 2017 City Council Meeting Minutes-

Motion: To Approve the April 03, 2017 City Council Meeting Minutes as Presented. Moved by Italiano; Seconded by Greenfield. Vote: Motion passed (summary: Aye = 5, Nay = 0, Abstain =

1). Aye: DeCarli, Greenfield, Italiano, Partney and Turner. Abstain: Hendrickson. Absent: Jackson.

D. Communications, to be provided by the City Clerk:

City Clerk Myers announced the orientation workshop on April 24, 2017 at 7:00 p.m.

E. Citizen Participation, limited to three (3) minutes per Person:

1. Ed Foppy, a Fairoaks Home Association Board Member, asked about the property at 203 Crossington and its use as a training facility. He asked how long the city expects to use the property for this purpose. Chief of Police Parsons stated the department planned to re-evaluate using it as a training facility after a year.

F. Mayor’s Comments:

1. Appointment to the vacancy in Office of Alderman-Ward III-

Motion: To Approve the Appointment of Jeffrey Zarzecki to Alderman Ward III. Moved by Turner; Seconded by Greenfield. Vote: Motion carried by unanimous roll call vote (summary: Aye = 6). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner.

2. Swearing In Ceremony for New Ward III Alderman-

City Clerk Myers swore in Jeffrey Zarzecki to the council as Alderman for Ward III and he took his seat on the council.

3. Notification of Jurisdictional Transfer from IDOT for South Main Street-

Mayor Adomite presented the memo from IDOT concerning the Jurisdictional Transfer for South Main Street that occurred on June 11, 2016.

4. Council Workshop-Closed Meeting Minute Review-8am, Saturday, April 22, 2017-

Mayor Adomite announced the workshop to review closed meeting minutes for Saturday, April 22, 2017 at 8:00 a.m.

5. Fourth Annual Mayoral Prayer Breakfast-7am, Thursday, May 4, 2017-TroyUMC-

Mayor Adomite reminded the council and the public of the Annual Mayoral Prayer Breakfast on May 4, 2017.

6. Solarize Madison County-Educational Meeting-6 pm, Tuesday, May 2, 2017-at the Tri-Township Library-

Mayor Adomite announced the Solarize Madison County educational meeting on May 02, 2017 at 6:00 p.m.

G. Attorney Comments:

1. City Administrator’s Comments-

City Administrator Soland stated a walk through for the Meadowbrooke drainage project has been scheduled. He stated the punch list has been completed for the Northwoods project. He reminded the council and public of the Chamber of Commerce Casino night on April 22, 2017.

2. City Attorney Comments-

City Attorney Keck reminded the council of closed session later in the meeting.

H. Consent Agenda, including Administrative Reports and other items to be voted collectively with one roll call vote:

1. Treasurer’s Report for March 2017

2. Building Administrator’s Report for March 2017

3. Business Registrations for March 2017

4. Police Report for March 2017

5. Water and Sewer Report for March 2017

6. Approval of the Consent Agenda a Presented

Motion: To Approve the Consent Agenda as Presented. Moved by Italiano; Seconded by Turner. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

I. Administrative and Community Services Committee Report:

1. Results of Planning Commission Meeting- April 13-

Building and Zoning Administrator Frey stated the Planning Commission reviewed the subdivision ordinance.

2. Planning Commission Planning Hearing-7pm, Thursday, April 20, 2017-

Building and Zoning Administrator Frey stated a public hearing is scheduled for Thursday, April 20, 2017.

3. Building and Zoning Administrator Report-

Building and Zoning Administrator Frey stated storm sewer work has started at Serenade.

J. Finance and Economic Development Committee Report:

1. Bills to be Approved and Paid for the Month of March/April 2017-

Motion: To Approve the Aged Obligation Report and Pay the Bills for the Month of March/April 2017 totaling $543,986.20. Moved by Turner; Seconded by Partney. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

2. Approval of Annual City Budget for FY 2017-2018-

Motion: To Approve the Annual City Budget for FY 2017-2018 as Presented. Moved by Turner; Seconded by Greenfield. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

3. City Treasurer Report-

City Treasurer Roady had nothing to report.

K. Law Enforcement & Emergency Services Committee Report:

1. Chief of Police’s Report-

Chief of Police Parsons reviewed the Kyle Deatherage 5K event this past Saturday. The department has been busy working with other departments concerning robberies at several gas stations which included the Circle K in Troy.

L. Public Works Committee Report:

1. Approval of Motor Fuel Tax Tabsheet for 2017-

Motion: To Approve the Motor Fuel Tax Tabsheet for 2017 as Presented. Moved by DeCarli; Seconded by Greenfield. Vote: Motion passed (summary: Aye= 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

2. Approval of Lowest Bid on Remington Court Drainage Improvements to Hayes Contracting for $29,388.67-

Motion: To Approve the Lowest Bid on Remington Court Drainage Improvements to Hayes Contracting for $29,388.67. Moved by Italiano; Seconded by Greenfield. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

3. Rejection of Bids for Bass Drive Improvements-

Motion: To Reject All the Bids for Bass Drive Improvements. Moved by Italiano; Seconded by Greenfield. Mayor Adomite reviewed the dive and the results. The dive crew found the diameter pipe/culvert located on Bass Drive to be clear, stable and functioning. Director of Public Works Hancock also spoke about the dive. Alderman DeCarli took the podium and stated his concern on there still being a problem. He also stated the city saved a lot of money by hiring a dive crew. Alderman DeCarli said the mouth of the pipe needs cleared or it will continue to be a problem/blocked. Alderman Hendrickson stated she believes the Public Works Committee worked well with the city engineer’s recommendations and findings. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

4. Results of Public Works Committee Meeting-April 17, 2017-

Alderman Italiano stated the committee met to review amendments to the agreement with Gonzalez Engineering for the water plant and distribution design.

5. Approval of Amendment(s) to Gonzalez Engineering Agreement for Water Plant and Distribution Design-

Motion: To Approve Amendment #3 to the Gonzalez Engineering Agreement for the Water Plant and Distribution Design. Moved by Italiano; Seconded by Greenfield. Mayor Adomite reviewed the amendment. Alderman Turner stated the effective date needs changed. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson. Motion: To Approve Amendment #4 to the Gonzalez Engineering Agreement for the Water Plant and Distribution Design in the amount of $300,863.00. Mayor Adomite reviewed the reason for the amendment. Alderman Turner stated the effective date needs changed and “waste treatment plant” needs changed to “water treatment plant.” Moved by Italiano; Seconded by Greenfield. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

6. City Engineer’s Report-

City Engineer was absent but did have a report on boarddocs.

7. Public Works Department Schedule and Report-

8. Time for Director of Public Works-

Director of Public Works Hancock had nothing else to report. Mayor Adomite updated the council on the Paul Simon monument.

M. Reports of Special Committees (as needed): None.

N. Ordinances & Resolutions, called by City Clerk, with Citizen Participation limited to three (3) minutes per Person;

1. Ordinance 2017-07-Revision of Ordinance 2011-08 (Water Rates)-

Motion: To Approve Ordinance 2017-07-Revision of Ordinance 2011-08 (Water Rates). Moved by Greenfield; Seconded by Turner. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

2. Ordinance 2017-08-Load Limit on South Main Street and Certain Technical Changes to 71.09 and 71.99-

Motion: To Approve Ordinance 2017-08-Load Limit on South Main Street and Certain Technical Changes to 71.09 and 71.99. Moved by Turner; Seconded by Hendrickson. Vote: Motion passed (summary: Aye = 6, Nay = 0, Abstain = 1). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney and Turner. Abstain: Zarzecki. Absent: Jackson.

O. Closed Session (as needed):

5 ILCS 120/2(c)11-Potential Litigation Motion: To Enter into Closed Session per 5 ILCS 120/2(c)11-Potential Litigation at 8:31 p.m. Moved by Italiano; Seconded by Zarzecki. Vote: Motion carried by unanimous roll call vote (summary: Aye = 7). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney, Turner and Zarzecki. Absent: Jackson. The Council came back into open session at p.m. 8:48 p.m. Alderman Hendrickson thanked the city for sending flowers for her father’s funeral.

P. Adjournment, no Later than 10:00 p.m.

Motion: To Adjourn the Meeting at 8:50 p.m. Moved by Turner; Seconded by Partney. Vote: Motion carried by unanimous roll call vote (summary: Aye = 7). Aye: DeCarli, Greenfield, Hendrickson, Italiano, Partney, Turner and Zarzecki. Absent: Jackson.

http://www.troyil.us/AgendaCenter/ViewFile/Minutes/04172017-193