East Alton Public Library District Board of Trustees met April 20.
Here is the minutes provided by the Board:
Call to Order: The regular meeting of the East Alton Public Library District Board of Trustees was called to order at 6:05 p.m. by Sally Hierman at the library. Those in attendance were C. Wiegand, J. Richie, J. Bricker, M. Funke, L. Silkwood, and A. Harris. Also present was the Director, Richard Chartrand.
7 present, 0 absent. Quorum established.
Public Comments: None
Approval of Minutes: Motion: Funke Second: Silkwood
Approve the minutes of the March 16, 2017 board meeting. Roll call vote: Funke, aye; Silkwood, aye; Richie, aye; Hierman, aye; Bricker, aye; Wiegand, aye; Harris, aye. 7 ayes, no nays, 0 absent.
Motion carried.
Correspondence: •Resignation of David Kosmen
•FY2017 Per Capita Grant
Finance: Motion: Funke Second: Wiegand
Approve wages and expenditures as presented for April 2017. Roll call vote: Funke, aye; Wiegand, aye; Richie, aye; Bricker, aye; Silkwood, aye; Hierman, aye; Harris, aye. 7 ayes, no nays, 0 absent.
Motion carried.
Director’s Report: 1. This is the month for board reorganization. There will be many items pertaining to this on the agenda.
2. I completed the “Certificate of Status of Exempt Property” for the library grounds and building.
3. Volunteer hours worked in March
Rich – 86.5
Will - 45
Starting in April, Will is here
Monday-Friday 11 am – 2 pm
4. The Book Club selection for April is Jodi Picoult’s “Sing You Home”. A book that asks the question, what exactly constitutes a “family”.
5. The annual Per Capita grant has been awarded in the amount of $9,457.04. The actual disbursement is questionable.
6. David Kosmen is leaving us. His last day will be April 29, 2017. This is on the Agenda as “New Business”. We will do some staff juggling.
7. Income tax service ended on April 11.
There seemed to be fewer problems than usual.
8. Centerville Public Library is no longer a member of the library system.
9. The new computer for the circulation desk is on order.
10. Max will be taking the summer off. Chris will be working extra.
Youth Services Report:
April 2017
Family movie night for March was Disney’s new release “Moana.” Great turn out again for the family movie night. I decided to give special snacks this month with each child receiving a lunchable instead of popcorn…to reward my regular attendees who help support this outreach. In April, I will be showing “Sing”.
Story time themes for March were celebrating Dr. Seuss 113th birthday, St. Patrick’s Day, lady bugs, and windy cities. Coordinating crafts were Dr. Seuss collages of “Green Eggs and Ham” and “Put me in the Zoo.” St. Patrick’s is always fun with our green crafts of hats and leprechauns. Extra treats were serving green jello and juice and finding “gold coins.” Lady bug lacing cards and magnetic lady bug foam cutouts were another craft. In our windy city theme, we made lions and lambs crafts…referring to “in like a lion-out like a lamb.”
The SWAYS meeting in March was held at the Collinsville Public Library. Many libraries are doing video gaming with Xbox, play stations, or Wii for elementary and middle school kids. I contacted Pat Minogue, Assistant Director/Youth Programmer of Parks & Recreation for the E. Alton Rec. Center. The Rec. Center has an actual gaming room, and I will be able to use their resources should I have a “game night”. Many ideas for summer reading programming. I am leaning toward the designing/creating theme. Next month the SWAYS meeting will be in Belleville.
I have had several meetings with Pat, and I am excited to partner with the Rec. Center for future youth programming events. Our first will be with their annual Easter Egg Hunt. I will be coordinating the craft event of decorating eggs at the center in April. We will have future opportunities to work together. My goal is to bring new children and families into our library. Children are our future.
Pat will also be helping me with the summer reading program finale. I will be having the finale at Van Preter Park this year. Since the Rec. Center has great attendance, I am looking forward to our joint ventures.
“Read Aloud 15 Minutes—Every child. Every parent. Every day” campaign is spreading within my story time families. My goal is spread this news to the elementary school when I will be in attendance at their Family Read Night in May.
I will be conducting some science experiments within and out of the summer reading program. With the solar eclipse coming in August, these activities that I reviewed with StarNet (science technology activities & resources for libraries) will provide a fun, learning atmosphere. It has great, thorough programming ideas just for us (library). I have ordered special eclipse viewing glasses that will be needed to view the eclipse.
Submitted by Maury Reynolds
Discussion: •IMRF
Old Business: None
New Business: Motion: Harris Second: Bricker
Election of Officers:
President – Margaret Funke
Vice President – Loretta Silkwood
Treasurer – Judith Richie
Secretary – Charlotte Wiegand
Roll call vote: Harris, aye; Bricker, aye; Wiegand, aye; Funke, aye; Richie, aye; Hierman, aye; Silkwood, aye. 7 ayes, no nays, 0 absent.
Motion carried.
Motion: Hierman Second: Richie
Set Time and Date of Board Meetings 5:45pm (Ordinance 2017-01).
Roll call vote: Hierman aye; Richie, aye; Funke, aye; Bricker, aye; Silkwood, aye; Wiegand, aye; Harris, aye. 7 ayes, no nays, 0 absent.
Motion carried.
Motion: Silkwood Second: Richie
Honor all outstanding contracts and obligations.
Roll call vote: Silkwood, aye; Richie, aye; Funke, aye; Bricker, aye; Hierman, aye; Wiegand, aye; Harris, aye. 7 ayes, no nays, 0 absent.
Motion carried.
Motion: Hierman Second: Wiegand
Set depository as Liberty Bank.
Roll call vote: Hierman aye; Wiegand, aye; Funke, aye; Bricker, aye; Silkwood, aye; Richie, aye; Harris, aye. 7 ayes, no nays, 0 absent.
Motion carried.
Motion: Wiegand Second: Harris
Set Approve the resignation of David Kosmen effective April 29, 2017.
Roll call vote: Wiegand aye; Harris, aye; Funke, aye; Bricker, aye; Silkwood, aye; Hierman, aye; Richie, aye. 7 ayes, no nays, 0 absent.
Motion carried.
Adjournment: There being no further business, the meeting adjourned at 6:40 pm.
http://www.eastaltonlibrary.org/board-of-trustees/meeting-minutes/april-2017
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