City of Edwardsville Public Safety Committee met October 9.
City of Edwardsville Public Safety Committee met October 9.
Here is the minutes provided by the Committee:
The regular meeting of the Edwardsville Public Safety Committee was called to order by Chairman Krause at 5:00 p.m. in the Council Chambers with quorum present: Chairman Will Krause, Alderman SJ Morrison and Alderman Chris Farrar,
Approval of Minutes – Motion by Alderman Morrison, second by Alderman Farrar to approve minutes from the Public Safety Committee meeting held Monday, September 11, 2017. Motion carried.
•Approval of an Agreement with Nelson Systems incorporated for the purchase and installation of the Eventide NexLog 740 Recording System, for the new Public Safety Building, 333 S. Main Street, for the total amount of $10,882.50
The current system being used is through BusComm Inc. This is no longer supported and it is a difficult system to use. Eventide NexLog audio recording system agreement will provide recordings of the main phone lines coming into the new Public Safety Building, as well as police and fire radio traffic. The recordings are used daily to verify information provided from citizens to dispatchers, protecting employees from false accusations and assisting in training purposes. Chief Keeven stated that if you have the access rights to the system, you can go in and listen to live calls as they're occurring or you can pull them off of our server. The Edwardsville Police Department (EPD) was able to test this system out for three months and found it to be easy to use. The dispatchers found it to be reliable and didn't have any issues with it. As of right now recordings are kept for nine months and in the future can be kept for years.
There were three bids from Wireless USA, BusComm Inc. and Nelson Systems. Nelson was the most Suitable for the EPD's needs and the lowest bid. There are a lot of features that makes this System easier to use and will be more beneficial to the EPD.
Information Technology Specialist Devin Gray stated that included in the contact would also be an annual maintenance fee for software called Software Assurance. This allows upgrades as you go. Since the next item on the agenda is also with Nelson, Mr. Gray was able to tie the maintenance together, get a reduction in cost and a twenty-four hourservice at the cost of a standard service. Together the maintenance fee will cost about $5,000.00 a year. The first year is included so this has not been added into the budget. This is the same system that Madison County and Glen Carbon use.
Alderman Farrar motion for the Approval of an Agreement with Nelson Systems incorporated for the purchase and installation of the Eventide NexLog 740 Recording System, for the new Public Safety Building, 333 S, Main Street, for the total amount of $10,882.50, second by Aiderman Morrison. All were in favor to move forward to the Finance Committee as an action item. Motion carried.
•Approval of an Agreement with Nelson Systems incorporated for the purchase and installation of the Liberty System Interview Room Recording System for the new Public Safety Building, 333 S. Main Street, for the total amount of $22,391.60
Illinois state law requires law enforcements to video and audio record certain interviews. These interviews are only permissible in court if properly conducted and recorded per the law. EPD's current recording method is using a DVD recorder and surveillance cameras mounted in the Booking Room area which is unreliable attimes, in the new Public Safety Building there are five interview rooms. The Liberty System is designed to allow for the recording of interviews with a press of a button and would be accessible directly to the officer's desktop computer. This system will have less errors and will be more reliable.
Mr. Gray obtained five bids from intelligent Video Solutions, AWTactical, iRecord, BusComm Inc. and Nelson Systems Inc. Since the maintenance fee was combined with the previous item on the agenda, Nelson was the lowest bid and the functionality of the system; it makes Sense to go into agreement with Nelson System. Alton and Granite City Police Departments use this system and are very pleased with it.
Alderman Morrison motion for the Approval of an Agreement with Nelson Systems incorporated for the purchase and installation of the Liberty System interview Room Recording System for the new Public Safety Building, 333 S. Main Street, for the total amount of $22,391.60, second by Alderman Farrar. All were in favor to move forward to the Finance Committee as an action item. Motion carried.
•Approval to award the Public Safety Furniture Relocation Services to Dodge Moving and Storage Inc. in the amount of $12,529.00
This is for the relocation service for both Fire and Police Departments to the new Public Safety Building. There were two bidders that did a walkthrough to get a feel of what needed to be moved. Dodge Moving and Storage is supplying manpower and vehicles to move the furniture and contents. The EFD and EPD are tasked with emptying the desks and lateral filing cabinets. They will supply locking lid totes ahead of time. The move will be scheduled for 5:00 p.m. Friday through 11:00 a.m. Sunday morning for the mowers to complete their portion. There will approximately 300 totes and 100 / 120 pieces of furniture to move.
Alderman Farrar motion for the Approval to award the Public Safety Furniture Relocation Services to Dodge Moving and Storage Inc. in the amount of $12,529.00, second by Alderman Morrison. All were in favor to move forward to Council as an action item. Motion carried.
•Approval of a Sole Source Resolution authorizing the purchase of a Fountain Pump System from HydroDramatics, St. Louis, MO in the total amount of $13,685.00
This Sole Source Resolution is for the purchase and installation of a single fountain pump, controller, and other associated features for the new Public Safety site. This is to provide needed aeration for the retention basin, and prevent water Column stratification and algae growth. The fountain is about thirteen feet deep.
Alderman Morrison motion for the Approval of a Sole Source Resolution authorizing the purchase of a Fountain Pump System from HydroDramatics, St. Louis, MO in the total amount of $13,685.00, second by Alderman Farrar. All were in favor to move forward to Council as an action item. Motion carried.
•An Ordinance Amending Chapter 114, Article II, Division 3 of the Codified Ordinances of the City of Edwardsville (Designation of Stop Intersections)
Traffic control changes are needed after the completion of the construction project at Third Avenue. The first change is at Bryant and Third Avenue. Previously there were no stop signs or ordinance for that intersection. State law requires a stop sign at a t-intersection to be consistent throughout the city. The second change is Third Avenue and Longfellow Avenue which is the main central intersection. This stop sign is really necessary for the east bound traffic. When you look to the south, you are notable to see far enough to meet sight distance requirements. This will require a four way stop at this intersection.
Alderman Farrar motion for the approval of An Ordinance Amending Chapter 114, Article II, Division 3 of the Codified Ordinances of the City of Edwardsville (Designation of Stop Intersections), second by Alderman Morrison. All were in favor to move forward to Public Services Committee as an action item. Motion carried.
•Change Order #16 to IMPACT Strategies Inc. in the amount of $5,379.00 for the Public Safety Facility Project
This Change Order will replace the sagging lintel on the west side of the new Public Safety Building. This is for the time and material to replace the lintel. FGM will be reimbursing the City of Edwardsville for this change. There was an error of the structural engineer's calculations. The original lintel was under sized.
•Change Order #17 to IMPACT Strategies Inc. in the amount of $3,756.00 for the Public Safety Facility Project
This Change Order is for Uninterruptable Power Supply (UPS) in the main data room. The brand called Tripp Lite UPS is used everywhere else in the city. Mr. Gray monitors all 36 of them across the city in one web browser; this is commonly called one pane glass. Another brand was brought in at the new Public Safety Building and Mr. Gray requested them to change out all the UPS to the Tripp Lite brand. This was accomplished with Change Order #9 (RFP #18). The one being requested now is the very large one in the dispatch center. APC 20 KW is there now and there wasn't a Tripp Lite to match directly up with that. Mr. Gray suggested using Tripp Lite 32 KW So there won't be any power issues going forward and there is room to grow. This one will be tied to the same system so he can monitor all of the battery backups in one pane glass instead of two monitoring systems.
•Relocation of the mural to the new Public Safety site
The relocation of the mural on North Main Street has been discussed in other Committee meetings. Alderman Krause stated that Bob Pfeiffer, Director of Parks, was tasked with finding out the cost to relocate the mural. It is around $30,000.00 but a site is needed for the relocation. Alderman Krause, Mr. Pfeiffer and Mr. Will Krause, Director of Public Works looked at the southeast corner of the new Public Safety site for a potential location. The mural is roughly 36-feet long and 7-feet high. Alderman Krause said with this proposed site there will be a historical component flanking both sides of the new Public Safety site; the upcoming governors' plaza which recounts the history and the heritage of the five Edwardsville governors how Madison County grew for the last 200 years. If the proposal were to move forward with Council and public support, the city would not only need to fund the $30,000 for moving the structure, but also fund the costs for building the pad that the mural would be placedon, to regrade the site, the concrete work and lighting work, and set aside extra funds for a backup plan, in case the mural is damaged during the relocating process. The Committee members also proposed acquiring a high digital resolution scan of the mural not only to see how to best relocate the structure, but also in case of damage, see if there is a way to reconstruct it. Alderman Morrison suggested asking the public if they are in favor of preserving the mural and would they be willing to help support it financially. This could be accomplished through an article in the paper or with a survey. Other possible sites were discussed.
Alderman Morrison inquired about the process of adjusting of the stop lights at Hwy 157 and Center Grove Road. He feels that we need to pursue this or look into it since there has been another accident there. The standard delay is three seconds but a five second delay could make a big difference, Mr. Williams will check with Illinois Department of Transportation (IDOT) to see what the existing timing is and see what it would take to change it. There is also a project coming up in the spring of 2018 to add additional turn lanes at that intersection.
Alderman Morrison asked if there has ever been any consideration for a signal at the northbound 55 exit ramp and Hwy 143. The city has formally requested a stop light from IDOT. The request has not been denied but they haven't approved it either. The northbound 55 exit ramp warrants a stop light according to IDOT's check list.
Alderman Farrar asked about the speed along North Buchananjust north of St. Boniface Church. The speed on North Buchanan is 25 MPH. Chief Keeven stated that North Buchanan can be put on the list for the speed control sign and speed details. Also Alderman Farrar mentioned the curve on 4th Street towards 2"Street. There are bushes blocking the view and there is a car that is always parked there. He Suggested making it a no parking on that curve or trim back the bushes.
Alderman Krause said that on Emerson Avenue in the middle of what is an Ameren right-of-way where there is a line of trees on the eastern edge; one tree is hanging low enough to touch the roofs of cars. He didn't know if this an Ameren issue, something we do or the property owner needs to do, but something needs to get done to take care of this.
The next meeting of the Public Safety Committee will be Monday, October 30, 2017 at 5:00 p.m. in the Council Chambers at City Hall.
With no further business at hand, the meeting was adjourned at 6:22 p.m.