Village of Godfrey Department of Natural Resources met March 5.
Here is the minutes provided by the department:
PUBLIC HEARING FOR THE ILLINOIS DEPARTMENT OF NATURAL RESOURCES (IDNR) BIKE TRAIL – FRED WIDMAN TRAIL
Mayor McCormick called the Public Hearing to order for the Illinois Department of Natural Resource (IDNR) Grant for the Fred Widman Trail at 6:00 p.m. at the Godfrey Village Hall.
Mayor McCormick asked for public comments: Mike Lorsch, 9203 Ebbie Dr., asked the Board to consideration the approval for the application for grant for the Fred Widman Trail from the Illinois Department of Natural Resources. Godfrey needs to compete with other communities in providing Bike Trails for residents.
With no additional comments the Public Hearing was closed at 6:04 p.m.
PUBLIC HEARING FOR THE IEPA
Loan Project Mayor McCormick called the Public Hearing to order for the Northeast Inceptor Sanitary Sewer Project – Illinois Environmental Protection Agency Loan at 6:08 p.m.
Richard Beran, Village Engineer, introduced Curt Westrich, Heneghan and Associates, Godfrey, Illinois Project Engineer. Mr. Westrich addressed the application for loan for the Northeast Inceptor Sanitary Sewer Project
With no additional comments the Public Hearing was closed at 6:15 p.m.
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:30 p.m., March 5, 2019 at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call: Present: Mark Stewart, Jeff Weber, Joe Springman, Karen McAtee, and Michael McCormick. Absent: Nathan Schrumpf, Ben Allen Village Attorney: Tom Long - Absent Building Code and Zoning Administrator: Laura Dixon - Absent Director of Parks and Recreation: Todd Strubhart Director of Maintenance: Jim Lewis Village Engineer Absent: Richard Beran Economic Development: Jim Mager
Mayor McCormick asked for the approval of the minutes for the February 5, 2019, meeting. Minutes were approved with no objections from the Board of Trustees.
SWEARING IN – VILLAGE CLERK POSITION – BETHANY A. BOHN
Mayor McCormick swore in Bethany A. Bohn, to the position of Godfrey Village Clerk to fill the unexpired term of Pamela E. Whisler to April 2021.
PRESENTATIONS: WAL-MART COMMUNITY SERVICE GRANT
Tammy Henry-Smith, Manager of the Godfrey Wal-Mart, presented to Mayor McCormick a check for the Godfrey Parks from the Wal-Mart Community Service Grant in the amount of $.
PRESENTATION: DALE CHAPMAN, PRESIDENT - LEWIS AND CLARK COMMUNITY COLLEGE
Debbie Edelman, Lewis and Clark Community College addressed the Village Board regarding the 2019 Garden Events. This year’s theme is “Sense-sational Blooms” Lewis and Clark Community College requested that the Village consider support again this year for the event in the amount of $5,000. The Finance Committee will consider at the April 1, 2019 meeting.
PRESENTATION: HEARTLANDS CONSERVANCY PRESENTATION OF WATERSHED PLAN FOR THE WOOD RIVER AND PIASA CREEK WATERSHEDS
Janet Buchanan, Heartland Conservancy addressed a grant obtained from Madison County for the watershed plan for the Wood River and Piasa Creek Watersheds. The Conservancy will be polling and requesting information from Godfrey residents on current flooding problems in the Godfrey area for the plan.
FINANCIAL REPORT - JANUARY 2018 Trustee Stewart, presented the Financial Report for revenue received during the month of January 2019: $ 451,917 to the General Fund; $ 41,979 in the Motor Fuel Tax Fund; $ 210,295 in the Sewer Fund; $ 88,196 in the Business District; and $ 6,364 in the TIF District for a combined total of $798,751. The fund balances at the end of January 2019 were: $ 8,117,293 in the General Fund; $ 1,340,811 in the Motor Fuel Tax Fund; $ 3,479,883 in the Sewer Fund; $ 3,682,758 in the Business District; and $ 166,978 in the TIF District for a combined total of $16,787,723.
PUBLIC COMMENTS:
No public comments at this time.
STANDING COMMITTEES:
PUBLIC SAFETY COMMITTEE:
Mayor McCormick reported that the next meeting of Public Safety Committee will be April 1, 2019 at 6:00 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT
Chairman Stewart moved to waive the fees for the following Road Blocks at the North Alby Rd/Humbert Road for the American Legion for the following: April 6, June 15, and October 19, 2019, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance, to schedule Mill and Overlay Road Work Projects for Richland Woods Subdivision for the following streets: Richland Woods Drive, Hunters Pointe, Ridgewood Lane and at a cost not to exceed $80,000, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance, to seek bids for the 2019 Road Oil Materials, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval to give authorization to change the MFT Budget to coincide with the Village of Godfrey fiscal year starting January 1, 2020 to March 31, 2021, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance, to enter into an agreement with David Steinmann Trucking Company, Hamel, Illinois to assist with 2019 Oil and Chipping process with the seal coat with aggregate at a cost of $6.00 per ton, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance, to enter in a lease with Erb Equipment of Mitchell, Illinois for Payloader for 5 years at a cost of $14,000 per year, with the option of a renewal after 5 years at the same cost, seconded by Trustee Weber. Poll of Board: Ayes- 4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the renewal of GraniteNet Inspection software from CUES Inc. of Orlando, FL at a cost $2,150.00 and to give authorization to the Village Treasurer to make payment as an April 2019 Pre-Paid when invoice is received, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the lowest bid received for the Wick- Mor Sanitary Sewer Lining Project from Insituform Technologies USA, LLC of Chesterfield, Missouri at a cost of $132,872.20, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval for the approval of a Financial Certification Statement to cover the cost of the 2019 Illinois Department of Natural Resources (IDNR) Bike Path Grant in the amount of $453,400, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval to apply for the Illinois Department of Natural Resources Grant (IDNR) and payment for the application fee for the 2019 Bicycle Path Grant in the amount of $300.00 and to give authorization to the Village Treasurer to make payment as an April 2019 Pre-Paid, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the 2019 Policy for Baseball/Softball Field Rental and Light Usage Rates as follows:
Practice not lined: $25.00 – 2 hour block Games Lined/mound or no mound $50.00 Game – 2 hour block Lights $25.00 per hour Additional drag and line in a day $25.00 per hour per field Bags of MVP & Rapid Dry $11.00 per bag Cleanup by Renter/must be clean or will not rent again Tournaments $500.00 deposit and same rate of fee per game $1,000,000 Certificate of Insurance on file 3 days prior to Event. Seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the renewal for the Engineer Technician for the 2019 Certified Erosion, Sediment and Storm Water Inspector and Professional Development Certified Program (CESSWI) from EnviroCert International Inc. of Marion, North Carolina at a cost of $111.00 and to give authorization to use Village Credit Card, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the payment of the Sheppard, Morgan and Schwab Inc. of Alton, Illinois for preliminary work for Lars Hoffman Crossing Phase 1B to be paid from the Godfrey Business District Funds in the amount of $1,548.51, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the Change in Scope of services for the Pearl Street Resurfacing Project by Lochmueller Group of St. Louis, Missouri for land acquisition services at a cost of $15,900.00 and to give authorization to the Village Treasurer to make payment as an April 2019 Pre-Paid, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the MS4 Program Services renewal revised proposal from the Gonzales Companies, LLC of Belleville IL at a cost of $1,100.00 to be paid as an April 2019 Account Payable, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the lowest bid received for the 2019 Concrete Pavement Replacement Project to Stutz Excavating of Alton, Illinois at a cost of $114,290.00; and approval of the change order in the amount of $50,500.00 to increase the total pavement replacement by 1,000 square yards for a total bid of $164,790.00, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of Facade Improvement Grant Project #1 for 3109 Godfrey Road – Alton Wood River Sportsman Club for building façade and decking with the Lowest Bids from RP Lumber of Alton, Illinois at a cost of $6,227.00, seconded by Trustee Weber. Roll Call Vote: Ayes- Weber, Springman, McAtee. Nays-None, Absent- Schrumpf, Allen, Recused-Stewart. Motion carried.
Chairman Stewart moved for a motion of a Facade Improvement Grant Project #2 for 3109 Godfrey Road – Alton Wood River Sportsmen’s’ Club road and parking lot lighting and new solar powered signage, contingent upon submission of outstanding vendor bids, with approval of grant funds for up to $7,045; or less, depending upon which bids are lower., seconded by Trustee Weber. Roll Call Vote: Ayes- Weber, Springman, McAtee. Nays-None, Absent- Schrumpf, Allen, Recused-Stewart. Motion carried.
Chairman Stewart moved for the approval of the lowest proposal to purchase signage for the sale of lots 5320 and 5324 Godfrey Rd. from Arrow Sign of Alton for a total cost of $ $515.00, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the month of March 2019 - General Fund $ 449,374.96, MFT Fund $34,512.91, and Street Department $37,634.09, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period of 01/01/2019 to 02/16/2019 for the Village for a total payroll of $ 96,784.00, mileage of $ 814.90 and payroll taxes of $15,814.54, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of the refund for lien payoff payment for 55011 Staten Drive to Jeffrey Schultz, Kevin Schultz and John Schultz in the amount of $735.00 and to give authorization to the Village Treasurer to make payment as an April 2019 Accounts Payable, and to give authorization to the Village Treasurer to make payment as a prepaid, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of payment for expenses for lodging, food and mileage for Professor Warren Levay, University of Illinois of Champaign, Illinois as guest speaker at Joint Committee Meeting on Solar Farm on February 26, 2019 at a total cost of $218.46, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart moved for the approval of increase in financial compensation for Judy Peipert in the amount of $5,000 and 3% raise for all other non-union Village Employees, seconded by Trustee Weber. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee will be April 1, 2019, after the close of the Public Safety Committee.
COMMITTEE REPORT: PARKS AND RECREATION DEPARTMENT
Todd Strubhart, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be March 8, 2019 at 8:30 a.m.
PLANNING AND ZONING COMMISSION
Mayor McCormick reported that the next meeting of the Planning and Zoning Commission will be March 20, 2019 at 6:45 p.m.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE
Jim Mager, Village Economic Developer, reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on March 13, 2019 and it has been cancelled.
SPECIAL PROJECTS SEWER COMMITTEE
Jeff Weber, Chairman of the Special Projects Sewer Committee, reported that the next meeting of the Special Projects Sewer Committee will be March 6, 2019 at 5:00 p.m.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE
Virginia Woulfe-Beile, Chairman of the Climate Protection and Energy Efficiency Committee reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be March 15, 2098 at 12:00 p.m. at the Village Hall.
EDSA COMMITTEE
Chris Sichra reported that the next meeting of the EDSA Committee will be March 18, 2019 at 11:00 a.m. at Village Hall Conference Room.
COMMUNICATIONS:
Trustee Weber moved to place all correspondence on file in the Clerk’s office: Email From Missy Gibson, Email From Staci Landuyt, Email From Curt Westrich, Email From Marlin Hertzelle, Email From Demond Sign, Email On Savannah Trace, Email From Jim Mager, Email From Chris Sichra, Email From Mark Gvillo, Email From Stacy Harmon, March 2019 Calendar, February 2019 Revenue Totals, February 2019 Sewer Payments, Foreclosure 305 Neptune, Foreclosure 4642 North Alby, Animal Control Report for December/January, FOIA Request for Monica Jerrells Seconded by Trustee Stewart. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
OLD BUSINESS: No old business at this time.
CONSIDERATION AND APPROVAL OF THE WARREN LEVIS DETENTION EASEMENT- AMEREN ILLINOIS
Trustee Weber moved for the approval for the Warren Levis Detention Easement – Agreement Number AIC-201901-14101; REMS Project Number 24878, seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried. ORDINANCE 02-2019, AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF GODFREY, ILLINOIS, TO RE-ZONE LOTS 2, 3, 4 AT DAVIS POND, GODFREY, ILLINOIS FROM B-4 HIGHWAY BUSINESS TO A R-4 CLASSIFICATION (RESIDENTIAL) AND FOR A VARIANCE FOR DISTRICT SIZE
Trustee Springman moved to suspend the rules for final consideration of An Ordinance Amending The Zoning Ordinance Of The Village Of Godfrey, Illinois, To Re-Zone Lots 2, 3, 4 At Davis Pond, Godfrey, Illinois From B-4 Highway Business To A R-4 Classification (Residential) And For A Variance For District Size, seconded by Trustee Weber.
ROLL CALL VOTE: Ayes - Stewart, Weber, Springman, McAtee. Nays –None. Absent- Schrumpf, Allen.
PUBLIC COMMENTS:
Clerk Bohn reported on the Early Voting Monday-Friday March 18-22 and 25-29 between the hours of 12:00 p.m. to 4:30 p.m.
Trustee Stewart moved to adjourn the meeting at 6:54 p.m., seconded by Trustee Springman. Poll of Board: Ayes-4, Nays-0, Absent-2. Motion carried.
https://godfreyil.org/boards-and-committees/village-board-of-trustees/#87-minutes-1545320134
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