City of Collinsville City Council met Dec. 16.
Here is the minutes provided by the Council:
A. Call Meeting to Order
Mayor Miller called the meeting to order at 6:30 pm.
B. Roll Call
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 5 - Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, and Mayor John Miller
Absent: 0
C. Invocation
Delivered by Pastor Mike Walther of Good Shepherd Church.
D. Pledge of Allegiance
Recited.
E. Proclamations/Recognition/Presentations
1. Swearing In of Police Officers:
Hannah Chapman
Adam Padilla
Mayor Miller swore in new Police Officers Hannah Chapman and Adam Padilla.
2. Award of Achievement - 2019 Green Business Challenge
Attachments:
Award of Achievement
Collinsville Highlights
2019 Green Business Challenge
Derek Jackson, Assistant City Manager, advised the City received the 2019 Green Business Challenge Award of Achievement. He highlighted efforts made by the City as part of the challenge.
F. Business Prior to Public Input
1. Ordinance Adopting a Budget for the Fiscal Year 2020 Which Begins January 1, 2020
Attachments:
Agenda Item Report
Ordinance
2020-2021 Budget
Overview by City Manager Bair, who advised a public hearing was held on November 25 regarding the budget. He outlined the base assumptions on revenues:
* 4.99% increase on property tax (rate lowered due to EAV growth estimated at 8%)
* 4.4% increase in sales tax (conservative rate as average for the last 4 years was 5.7%)
* 2% increase in Home Rule sales tax
* 40% increase for Motor Fuel Tax
He advised this budget includes programs for the Parks and Recreation Department and Gateway Convention Center. He mentioned potential revenues in 2020 from Racino and Adult Use Cannabis sales. He advised a 15 percent unassigned Fund Balance projected.
A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. An Ordinance Rezoning Several Parcels of Real Estate Throughout the City of Collinsville to Either R-1 Single Family Residential, B-4 Commercial, or UCD Uptown Collinsville District
Attachments:
Agenda Item Report
Ordinance
Planning Commission Staff Report
Draft PC Minutes 11262019
Councilman Stehman excused himself from the meeting as he has property in the area.
Travis Taylor, Senior Planner, advised an ordinance authorizing a moratorium on new multi-family developments was previously passed to allow time for staff to analyze current zoning designations and land use of vacant properties. He advised 36 vacant properties were identified as needing to be rezoned from multi-family to a zoning designation consistent with surrounding area and within the Comprehensive Plan. He identified several vacant properties currently zoned R-3 (Multi-Family Residential) and R-2 (One and Two Family Residential) to be rezoned to R-1 (Single Family Residential). He also identified a portion of the Jack Schmitt Ford parking lot to be rezoned from R-3 to B-4 (Commercial). Lastly, he identified several parcels in the Uptown area to be rezoned from R-3 to UCD (Uptown Collinsville District). Mr. Taylor advised all the parcels being rezoned are vacant properties and many are too small to meet setbacks for multi-family criteria.
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Jerome, Hausmann, and Miller
Nay: 0
Absent: 1 - Stehman
Abstain: 0
3. An Ordinance Rezoning Real Estate Owned by F.O.R. Corproration From "HP-1" Hospitality Park District to a "P-HP-1" Planned Hospitality Park District (705, 707, and 709 North Bluff Road)
Attachments:
Agenda Item Report
Ordinance
Planning Commission Staff Report
Site Plan
Draft PC Minutes
Councilman Stehman returned to the meeting.
Overview by Mr. Taylor, who advised the property owner, F.O.R. Corporation, has requested the rezoning to aid in future commercial development on the property. Proposed construction is a 3 tenant space commercial building with a drive-through and 50 space accessory parking lot. He advised the Planning Commission reviewed and recommended approval of rezoning and site plan at their December meeting. He displayed site plan drawing of the property layout.
A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
G. Council Discussion
H. Speakers from the Floor
Terry Barbour thanked the Planning Commission and Council for rezoning property referred to as "the wedge" to single family. She spoke of surrounding neighbors being opposed to the property being zoned for multi-family. She mentioned potential excessive traffic in the area as well as traffic congestion due to close proximity of the high school.
Phil Astrauskas mentioned an ordinance authorizing TIF expenditures for the library which is another taxing body. He spoke of cannabis sales. He inquired of testing procedures to determine impairment of drivers under the influence of cannabis. He mentioned high tax rates.
I. Comments and Announcements - Mayor
Mayor Miller spoke of the success of the Kahoks basketball team, who is ranked #1 in Illinois with a 8-0 record for the year. He wished everyone a Merry Christmas and a safe and happy New Year.
J. Comments and Announcements - Council Members
Councilman Jerome spoke of the Christmas parade of lights and Festival of Trees events as being a success. He wished everyone a Merry Christmas and a happy New Year. He clarified a comment made by Mr. Astrauskas in that the State of Illinois legalized marijuana and not the City. The City allowed for distribution centers.
K. Comments and Announcements - City Staff
City Manager Bair highlighted pricing for season passes to the Collinsville Aqua Park. He announced the upcoming Let's Go Fishing Show at the Gateway Center as well as the Wedding Show.
Mayor Miller reminded the public that Council previously voted to change the regular Council meetings to the 2nd and 4th Tuesday of the month instead of Monday.
L. Consent Agenda
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending December 6, 2019 in the Amount of $2,969,522.75
Attachments:
Agenda Item Report
BOARD LIST 11-22-19
BOARD LIST 11-27-19
BOARD LIST 12-06-19
2. Motion to Approve Payroll for the Period Ending November 29, 2019, in the Amount of $1,404,369.59
Attachments:
Agenda Item Report
Board List 11-15-19
Board List 11-29-19
3. Motion to Approve Minutes of the November 25, 2019 Council Meeting
Attachments:
Agenda Item Report
November 25, 2019 Minutes
4. Resolution Approving the 2020 City Council Meeting Schedule and Boards/Commissions Meeting Schedule
Attachments:
Agenda Item Report
Resolution
2020 Council Mtg Schedule - Tuesdays
2020 Boards/Commissions Meeting Schedule
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. New Business
1. Ordinance for the Tax Levy and Assessment of Taxes for 2019 for the City of Collinsville, Madison and St. Clair Counties, Illinois
Attachments:
Agenda Item Report
Ordinance
City Manager Bair advised this ordinance would levy the 2019 property tax at $2,873,500. He indicated the City's Equalized Assessed Value (EAV) is expected to increase 8 percent.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Providing for Tax Abatement for the General Obligation Bonds, Series 2012, of the City of Collinsville, Madison and St. Clair Counties, Illinois
Attachments:
Agenda Item Report
Ordinance
City Manager Bair advised this ordinance would abate the property tax levy associated with these bonds for the sewer plant expansion. Funding source for debt service payments in the amount of $1,352,500 will be paid from the Water/Wastewater Fund (fees).
Councilman Jerome clarified that this ordinance, as well as the upcoming several ordinances on the agenda, abates the property taxes so funding is paid for by the debt services associated with the bond to which City Manager Bair confirmed.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Providing for Tax Abatement for the General Obligation Bonds, Series 2013A, of the City of Collinsville, Madison and St. Clair Counties, Illinois
Attachments:
Agenda Item Report
Ordinance
City Manager Bair indicated this ordinance abates property tax levy for bonds associated with the sewer plant expansion. Funding source for debt service payment in the amount of $128,750 will be paid for using Water/Wastewater Fund.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance Providing for Tax Abatement for the General Obligation Bonds, Series 2014, of the City of Collinsville, Madison and St. Clair Counties, Illinois
Attachments:
Agenda Item Report
Ordinance
City Manager Bair advised this ordinance would abate property tax levy on bonds associated with the Collinsville Crossing development. Funding source for debt service payments in the amount of $640,965 will be paid for using sales tax revenues generated from the Collinsville Crossings Business District Fund.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
5. Ordinance Providing for Tax Abatement for the General Obligation Bonds, Series 2017A, of the City of Collinsville, Madison and St. Clair Counties, Illinois
Attachments:
Agenda Item Report
Ordinance
City Manager Bair advised this ordinance would abate property tax levy on bonds associated with the development of the Fournie Lane area. Funding source for debt service payments in the amount of $116,750 will be paid for using sales tax generated from the Fournie Lane Business District.
A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
6. Ordinance Providing for Tax Abatement for the General Obligation Bonds, Series 2017B, of the City of Collinsville, Madison and St. Clair Counties,
Attachments:
Agenda Item Report
Ordinance
City Manager Bair advised this ordinance would abate property tax levy on bonds associated with the redevelopment of Doubletree Hotel. Funding source for debt service payment in the amount of $282,267.50 would be paid for by TIF District 1.
A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
7. Ordinance Authorizing Expenditure of TIF Funds (Mississippi Valley Library District, 408 W. Main Street)
Attachments:
Agenda Item Report
Ordinance
TIF Application Bids Overview by City Manager Bair, who advised this is a request of TIF funds for repairs due to stormwater issues. The project entails replacement of stormwater drainage pipe at a total cost of $6,700 with a TIF incentive of $2,260.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
8. Ordinance Authorizing Expenditure of TIF Funds (Judith Johnson-Hurricanes Bar & Grill, 222 W. Main Street)
Attachments:
Agenda Item Report
Ordinance
TIF Application Invoice City Manager Bair advised the owner of 222 W. Main (Hurricane's Bar and Grill) is requesting reimbursement through TIF incentive for emergency replacement of a sewer line that collapsed at the property. The total cost of the project was $16,500 with a TIF incentive of $6,600 (40 percent).
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
9. Ordinance Amending the Collinsville Municipal Code, Title 4 Fees With Regards to Garbage Collection, Commercial Occupancy Inspection, Beekeeping Permit, Ambulance, and Bulk Water Fees
Attachments:
Agenda Item Report
Ordinance
Master Fee Schedule Asst. City Manager Jackson advised this amendment to the fee schedule would allow for new fees for bee keeping permits and bulk water, delete the ambulance refusal of transport fees, and update fees associated with garbage collection, and commercial occupancy. He further explained the fee schedule for commercial occupancy inspections increased as they are usually more time consuming and detailed than that of a residential inspection.
A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
10. Ordinance to Award Bids and Authorize Contracts for the Purchase of Chemicals for the Water and Wastewater Treatment Plants
Attachments:
Agenda Item Report
Ordinance
Dennis Kress, Public Works Director, indicated this ordinance would award bids and authorize contracts for the purchase of chemicals for the Water and Wastewater Treatment plants. Lowest bids received are: Lime Delivery - Beelman Logistics $25.36 per ton Hydrated Lime - Mississippi Lime $210.00 per ton Aluminum Sulfate - Chemtrade $1.1718 per gallon Fluoride - Univar USA $0.2209 per lbs Carbon Dioxide - Airgas USA $125 per ton Funding source for chemicals will be paid via Enterprise Fund, Water and Wastewater plants operational budgets. Staff recommends approval.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
11. Ordinance Authorizing the Purchase of Water Main Materials from Schulte Supply Inc. in the Amount of $40,419.00 for Courtland Place Water Main Replacement Project #CIP 683-19
Attachments:
Agenda Item Report
Ordinance
Overview by Director Kress, who advised bids were received for the purchase of materials regarding the Courtland Place Water Main Replacement project. The lowest bid received was from Schulte Supply in the amount of $40,419. He further advised estimated project costs is $202,000 (design, survey, labor and materials). He advised the City received a block grant from Madison County in the amount of $100,000 to be used towards the project. He outlined the scope of the project.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
12. Ordinance Authorizing the Mayor to Sign a Contract with All Inclusive Rec for the Purchase of Shade Fixtures at the Collinsville Aqua Park in the Amount of $45,248
Attachments:
Agenda Item Report
Ordinance
Design City Manager Bair advised this ordinance would authorize the purchase of a shade structure at the Aqua Park. The costs of the structure is $45,248 from All Inclusive Rec through a joint purchasing program. The shade structure will replace the sand pit area and could be used for additional rental space for parties.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
13. Ordinance Authorizing the Mayor to Sign a Redevelopment Agreement Between the City of Collinsville and McDill Incorporated and Pat McDill
Attachments:
Agenda Item Report
Staff Report
Approved Site Plan
Ordinance
Redevelopment Agreement
Overview by City Manager Bair, who advised this ordinance would authorize a redevelopment agreement with Pat McDill of McDill Incorporated. The scope of the project is to fully redevelop their existing site with a new restaurant and pub, doubling in size. Total project costs is $1.2 million. The applicant is requesting $460,000 (28.8 percent of project cost). City Manager Bair indicated the projected return on the investment is estimated to be just over 7 years. He indicated the project is consistent with the goals of the Great Streets Plan for the area.
Councilman Jerome spoke of the project being the start of redevelopment for the area.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
14. Ordinance Authorizing the Mayor to Sign a Second Amendment to an Agreement with AAIC Inc. for Architectural Services Related to the Gateway Center Renovation
Attachments:
Agenda Item Report
Ordinance
Agreement
City Manager Bair advised this ordinance would amend the contract with AAIC for design services of the Gateway Convention Center in the amount of $138,500. This contract represented Phase 4 of the renovation plan and future expansion.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
15. Ordinance Authorizing the Mayor to Sign an Intergovernmental Cooperation Agreement Between the City of Collinsville and the Collinsville Community School District 10 (TIF 4 Capital Projects)
Attachments:
Agenda Item Report
Agreement
Ordinance
City Manager Bair indicated this ordinance would allow for a portion of TIF 4 revenues to be used within the school district for eligible improvements to facilities. The district plans to address capital needs at Collinsville Middle School and Jefferson Elementary school. The agreement provides for an annual payment to the school district in the amount of 25 percent of annual TIF 4 revenues received by the City. He advised this is a similar agreement that was previously established between the City and the school district for TIF 1.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
16. Ordinance Authorizing the Mayor to Sign Real Estate Purchase Contract (510 and 520 S. Bluff Rd.)
Attachments:
Agenda Item Report
Ordinance
Map
Real Estate Purchase Contract
City Manager Bair explained this ordinance would authorize the purchase of 13.1 acres located at 510 and 520 S. Bluff. The property is adjacent to the Sports Complex and would allow for expansion to the facility as well as frontage along Rt. 157. The purchase price is below market value at $225,000. He spoke of a Feasibility Study and Business Plan for the Sports Complex as part of a redevelopment project for the recreational facility. He mentioned potential growth and tourism impact this project would have on the community.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
17. Ordinance Providing for the Mayor and City Council to Appoint the Chairman for Various City Boards/Commissions
Attachments:
Agenda Item Report
Ordinance
City Manager Bair indicated this ordinance would amend the City code and provide for the Mayor and Council to approve the appointment of chairperson for all the City's boards/commissions. He mentioned the process would include input from staff liaisons and board members for recommendations.
Councilman Stehman spoke in favor of the Council appointing the chairman.
Councilman Jerome expressed concerns. He suggested to table the item until he had the opportunity to speak with members of the boards/commissions for their thoughts and/or objections. He mentioned the appearance of the Council dictating who should chair when the members should or have been appointing the leader in the past. He spoke of the responsibilities of the chairman with regards to public hearings.
Councilman Hausmann spoke of the chairman needing to conduct the meetings in a professional manner.
Councilman Green spoke of her understanding on how a chairperson would be selected. She was of the understanding that staff would work with the commission members as to who was the right person for the position and then staff would bring that recommendation to the Council for approval.
Mayor Miller spoke of an interview process he participates in, along with Asst. City Manager Jackson, of potential candidates to serve on a board/commission. He indicated an interview process could be used in selecting a chairman.
A brief discussion was had regarding the procedure of selecting a chairman.
A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
18. Ordinance Adopting the Capital Improvement Plan (2019-2024) for the City of Collinsville, Illinois
Attachments:
Agenda Item Report
Ordinance
2019-2024 CIP
Asst. City Manager Jackson advised this ordinance would adopt the Capital Improvement Plan 2019-2024. He displayed a graph showing total expenditures, in the amount of $44,222,478 over the next 6 years, for all City departments:
* 51% Facilities
* 29% Infrastructure
* 12% Vehicles
* 8% Equipment
Councilman Jerome spoke of the benefits of having a Capital Improvement Plan in place and thanked staff for their hard work on establishing a plan for each department. City Manager Bair agreed and spoke of having a plan in place to move forward.
A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
N. Old Business
O. Closed Session
P. Announcements
Q. Adjournment
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to adjourn at 8:08 pm. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
https://docs.google.com/gview?url=http://collinsville.legistar1.com/collinsville/meetings/2019/12/1247_M_City_Council_19-12-16_Minutes.pdf&embedded=true
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