City of Lebanon City Council met Jan. 27.
Here is the minutes provided by the council:
The council met in regular session in the council chambers with Mayor Wilken presiding. The meeting was called to order at 7:00 p.m.
Roll Call: Aldermen Fero, Gale, Jenkins, Mack, Witty, Wright and Zurliene – present Aldermen Diliberto and Mack – absent
Mayor Wilken led the council and assembly in the Pledge of Allegiance.
The presented agenda was questioned as to why a “consent agenda” wasn’t used. The clerk stated there wasn’t guidance provided from the committee as previously delegated. No committee presented any statements to be place on a consent agenda.
Aldermen Jenkins/Witty MOTIONED to approve the minutes of the January 13, 2020 as presented with corrections.
Roll Call: Aldermen Fero, Gale, Jenkins, Witty, Wright and Zurliene – 6 yeas. MOTION carried. 6-0
Aldermen Jenkins/Gale MOTIONED to approve the bills.
Roll Call: Aldermen Fero, Gale, Jenkins, Witty, Wright and Zurliene – 6 yeas.
MOTION carried. 6-0 COMMITTEE REPORTS:
Streets/Alleys – MEET February 3, 2020 at 7:00 p.m.
Finance – MEET February 17, 2020 at 7:00 p.m.
1. Committee Recommended to use a cover sheet for the signatures for monthly reoccurring bills.
The accountant researched this with the auditor and was given acknowledgment that this was an appropriate procedure.
Roll Call: Aldermen Fero, Gale, Jenkins, Witty, Wright and Zurliene – 6 yeas.
RECOMMENDATION carried. 6-0
2. The Finance Committee recommends accepting the donation of the trolly car with the following stipulations:
1. No city funds will be spent on this project.
2. It must be covered under the City’s current insurance liability at no additional cost.
3. Within 60 days a committee will be formed to research the costs, processes, all details involved with restoring the trolly. The Chair of Real Property will chair this committee. A formal plan must be accomplished and presented to the full council no later than 6 months. This item will remain as an open item on the Council’s Agenda.
4. The cost of moving the trolly to the storage area of $750.00 must come from contributions and/or donations and not from City funds. The Chair of Real Property will coordinate this and must have available funds within 30 days.
5. Storage costs must be at no cost to the City. It is our understanding we have been given 1 year of free storage at McCleary Storage.
6. If any of these conditions are not met then the Tolley will be sold for scrap.
After reading the above stipulations it was open for discussion. The topic was discussed for almost an hour with the pros and cons being heard.
Aldermen Fero/Wright MOTIONED to Amend the recommendation from the committee to not accept the trolley at this time.
Roll Call: Aldermen Fero, Gale, Jenkins, Witty, Wright and Zurliene – 6 yeas.
MOTION carried. 6-0
Ordinance – MEET February 3, 2020 at 7:00 p.m.
Water/Sewer – MEET February 17, 2020 at 7:00 p.m.
Cemetery – MEET February 3, 2020 at 7:00 p.m.
Health/Safety – MEET February 17, 2020 at 7:00 p.m.
1. There was no replacement presented to the vacancy in Ward 4
Public Property – MEET February 3, 2020 at 7:00 p.m.
Personnel – MEET February 17, 2020 at 7:00 p.m.
Clerk – The telephone system is installed but the old company Spectrum didn’t release the numbers which are referred to as “hard lines”. This created a loop that route the call back to the same number instead of to city hall. Our new provider is working on a correction through Spectrum. Wireless calls are operating perfectly.
Treasurer
Dept. Heads
Chief – The Chief asked for approval to purchase a new 2020 Chevy Tahoe for LPD. No budgetary monies will be spent. The funds will come from the forfeiture account. All monies to quip this vehicle will be also from the same account. There is a possibility that a grant may help pay for 35% of the cost which would replenish the Federal account. Aldermen Gale/Fero MOTIONED to approve the purchase of a Chevy Tahoe for the Lebanon Police Department with monies to come from the Federal account.
Roll Call: Aldermen Fero, Gale, Jenkins, Witty, Wright and Zurliene – 6 yeas.
MOTION carried. 6-0
Streets/Alleys –
Water/Sewer –
Building/Code Official –
Accountant – Ms. Davis reported she has used the new ADP online process to do the payroll and stated there were no problems. It will be faster and more efficient. Alderman Gale expressed the appreciation of the finance committee to the accountant for the reports she has supplied.
Mayor –
Audience –
1. There was question about the giving of the donated monies for the trolley if they could be given to the historical society. It was state that the monies will be returned and therefore it is up to the discretion of the donor to decide where that money goes.
2. Terry Weil approached the city about the phase 3 concerning Merrill Dr/Roger Dr. (phase3). The mayor stated that Phase 2 will be completed first before phase 3 can be designed. This was revisited from an audience member during the new business section of the agenda. The mayor At this time made an explanation to the audience of what entails the two last phases.
Unfinished Business –
1. Phase 2 of McKendree Park will start soon in gathering of information and will proceed. It is being planned for the 2020-2021 budget.
2. There is a meeting scheduled for January 28th concerning the street repair/replacement grant.
3. John Long reported that he and Paul have exchanged info. He will proceed in sending it to Azavar with a statement that the City of Lebanon feels we don’t owe anymore monies. So, by doing the above it makes it a moot point about reducing our obligation from 45%.
4. Ms. Wright said that there will be more hiring of people (500) in St Clair County and she has more Literature to pass out.
New Business –
1. Superintendent Zimmerman brought up the idea of the Utility Tax on those people that have be annexed into the city but are supplied water from another source. This is a standard practice in other municipalities. Treasurer Grob said he didn’t know if there is any relevant to treasurer.
Adjournment – with no further business to be conducted, Aldermen Fero/Wright moved to adjourn the meeting. Hand vote to approve – 6 yeas, 2 absent. Motion carried. Meeting adjourned at 8:40 p.m.
https://www.lebanonil.org/sites/default/files/fileattachments/city_council/meeting/4303/city_council_minutes_01-27-2020.pdf
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