City of Collinsville Planning Commission met Dec. 12.
Here is the minutes provided by the commission:
ROLL CALL:
Chairman Rayho calls the meeting to order at 7:00pm. The following members were present and answering roll call:
Bechtle, Forneris, Moss, Popov, Truax, Wepking, Hellige, and Rayho.
Absent: Illies.
Also present: Community Development Director Jackson, Senior Planner Taylor, Associate Planner Hardin, and Recording Secretary Robinson.
PLEDGE OF ALLEGIANCE:
Recited
SPEAKERS FROM THE FLOOR:
None
MINUTES:
Motion to approve minutes from the November 14th Planning Commission meeting made by Moss, seconded by Hellige.
Vote: Ayes (7 – Bechtle, Forneris, Moss, Popov, Truax, Hellige, Rayho); Nays (0); Abstain (1 – Wepking).
Motion Approved.
PUBLIC HEARINGS:
RZ 19-01 – Compton Commercial Phase 4 (Rezoning)
Motion to open Public Hearing made by Bechtle, seconded by Truax. Vote: All Ayes (8-0). Motion Approved.
Senior Planner Taylor presents a request for rezoning approval in order to permit the construction of a multi-tenant building. He presents and aerial map of zoning on surrounding properties. He states it meets all of Staff’s criteria.
He speaks about proposed language to match the revised Site Plan. He presents the revised Site Plan, stating a few changes. These include: the front setback to change from 50 feet off of Bluff Road to 41 feet, and the setback off of Collinsport to be at least 24 feet. They applicant meets the recommended number of parking spaces. He advises that the rest of the language stays the same and Staff is recommending approved with the incorporated changes to the Site Plan.
Chairman Rayho asks about landscaping. Taylor advises him that Staff is not requiring it to be a part of the Site Plan, but require having it submitted to Staff for approval.
Brian Pendleton responds to the podium and is sworn in, stating his name and address. He thanks the Planning Commission and Staff, advising he worked with Staff to taken into consideration the concerns brought forward. He is thanked by Rayho and Truax, with Truax advising he did an amazing job.
Motion to close Public Hearing mad by Moss, seconded by Popov.
Vote: All Ayes (8-0). Motion Approved.
Motion to approve the rezoning of 705, 707 and 709 North Bluff Road from HP-1, Hospitality Park, to P-HP-1, Planned Hospitality Park as proposed and with the incorporation of changes as necessary with Site Plan approval made by Popov, seconded by Moss.
Roll Call Vote: All Ayes (8-0). Motion Approved.
NEW BUSINESS:
SP 19-01 Compton Commercial Phase 4 (Site Plan) Senior Planner Taylor presents a request for Site Plan approval in order to permit the construction of a multi-tenant building and accessory parking area along North Bluff Road. He presents the revised Site Plan and elevation slides. He states Staff is recommending approval of the revised Site Plan, with the condition that the landscape plan be submitted to Staff.
Motion to approve the revised Site Plan with the condition that the landscape plan be submitted to Staff made by Popov, seconded by Moss.
Roll Call Vote: All Ayes (8-0). Motion Approved.
SD 19-02 Kahok Commons (Minor Subdivision Plat) Community Development Director Jackson presents a request for approval of a minor final plat to subdivide one (1) lot into three (3) lots. He presents aerial slides of the property, explaining that when there are four (4) lots or less with no public improvements; it goes straight to final plat. He details each portion of the property, stating that the lots are existing commercial, two of the lots are developable, with Outlot A, located at the very southern portion, containing the City’s welcome sign. He advises that the owner of the property is currently in discussions with the City about possibly donating Outlot A to the City, and possibly a roundabout for more right-of-way. If that occurs, it would just transfer over to the City. He speaks about the size of the lots. He advises there is no proposed developments at this time, and states that when there is a development proposed, it will come back in front of Planning Commission for review. He then explains the Plat Act to the Commission.
Hellige asks about access to the lots. Jackson explains that they applicant doesn’t have to have that information for tonight’s meeting.
Justin Beverlo, a representative of the applicant, responds to the podium. He states that they will be working with DOT to determine the exact entrance. He speaks about possible entrances and processes in determining the entrances. Beverlo then leaves the podium.
Moss asks Jackson to elaborate on the definition of subdivision for the people watching the meeting. Jackson explains.
Motion to approve the subdivision plat as presented made by Wepking, seconded by Moss.
Roll Call Vote: All Ayes (8-0). Motion Approved.
Election of Officers Rayho advises that pursuant to the new By-laws, an election will be held each December. Nomination for Rayho for Chairman made by Wepking, seconded by Truax. Nomination closed. Nomination for Hellige for Vice-Chairman made by Moss, seconded by Truax. Nomination closed.
Motion for election by acclimation made by Popov, seconded by Bechtle.
Vote: All Ayes (8-0). Motion approved.
OLD BUSINESS: None
STAFF REPORT:
Kennels Discussion Community Development Director Jackson asks for feedback on kennels. He speaks about 2016 N Keebler, advising the owners bought the property prior to zoning approval. The new owners want to operate a kennel. He speaks about the zoning in the area, and the current regulations for the zoning, specifically Sec. 17.060.250 Animals and Beekeeping, which states: Domestic animals. In all residential zoning districts, domestic animals may be kept by the occupant of a dwelling. No kennel may be established in a residential district. Jackson asks the Planning Commission their opinion on the City exploring different options for allowing kennels in residential neighborhoods. He speaks about surrounding municipalities and their allowances for kennels.
Wepking advises he is not in support of it, stating a strong no. Popov agrees with Wepking, and speaks about issues he has had before with kennels. Rayho speaks about the previous uses on the property. Truax explains he doesn’t believe there is much conversation to have about it, because once it is allowed one place, it will be allowed others. Jackson then speaks about Special Uses.
Draft Sustainability Plan Community Development Director Jackson states in the packet, the Cool Cities Committee’s Draft Sustainability Plan is included. He states he is aware they may be typos, but wants to give the Planning Commission a chance to review due to it affecting land use. He advises it will be reviewed multiple times by Planning Commission.
Truax asks about the watermarks. Jackson advises those will be removed prior to the final. Bechtle asks about the term definitions. He asks that the Committee to define abbreviations. Wepking asks about the conversion of the Street Department vehicles. The Commission and Staff discuss. Wepking speaks about the burning of yard waste.
Forneris questions the measurement tools that will be used to determine if the document is successful. Jackson states the measurement will be how many items listed get implemented. He also states the document will be revisited every few years to determine what has been accomplished. Forneris asks that that be highlighted, other than encouraged.
Zoning Practice: Sign Regulations Community Development Director Jackson advises the Commission that each month a zoning practice document will be included in their packet. This will help satisfy training for the Commission members. He speaks about the cover of the packet in reference to signage.
COMMENTS FROM COMMISSION MEMBERS: Hellige speaks about Uptown, advising the updates have been great. Senior Planner Taylor speaks about the trees needing to be replaced.
Truax speaks about the need for better amplification for special meetings. Jackson states they were trying to get the speakers on, but had technical difficulties.
Truax speaks about the special meeting that was held in November, and encourages the other members to attend Monday’s City Council meeting.
Truax speaks about CAMA pastors who have started warming centers. He advises that the following week may require a warming center to be opened. If so, it will be hosted at First Baptist Church this time, but other churches will participate.
He speaks about the homeless population, and the other individuals who may need this assistance in Collinsville. He speaks about the need for volunteers in the community to assist.
Chairman Rayho thanks the Commission for the year. He gives a year in review, wanting to recognize the Commission for their hard work. These include: 41 re-zonings, 7 public hearings, 2 annexations and pre-annexations, 7 ordinance text amendments, 12 site plans, 2 UCD design reviews, 12 sign packages, 6 public presentations, 3 significant educational events. He details these items, advising many of the items were re-visited multiple times. He states the total number of items for 2019 is 92 matters, averaging 7.5 per meeting. He recognizes and thanks the Commission for their continued dedication to the City of Collinsville.
Rayho continues by thanking the Commission for the privilege to serve the Commission as their Chairman for the next year. He speaks about his hope to continue to do everything he can to serve the Commission, Community Development team, and the public. He welcomes anyone to reach out to him if they have any questions. He speaks about the 6:30pm meetings in the coming year.
ANNOUNCEMENTS: Chairman Rayho presents the upcoming community events around the City of Collinsville presented by the Chamber of Commerce. He emphasizes safety in the coming weeks with the amount of holiday parties, and speaks about snow plows.
ITEMS FOR NEXT AGENDA: Community Development Director Jackson updates the Commission members on the upcoming agenda items. Tommy Wash on Beltline, a zoning map amendment for a barbershop on S Seminary, Uncle Dave’s Sign Package, Kruta’s Rezoning / Site Plan / Expansion, and possibly a pre-annexation agreement. There may also be a re-use for the Vault on Main Street coming before the Commission in the next couple months.
ADJOURNMENT: Motion to adjourn made by Truax, seconded by Forneris.
Vote: All Ayes (8-0). Motion approved.
Adjournment at 8:00pm.
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