Village of Roxana Board of Trustees met Dec. 16.
Here is the minutes provided by the board:
The regular meeting of the Roxana Village Board was called to order by Mayor
Reynolds, at 6:30 p.m. in the Council Room of the Roxana Village Hall, 400 S. Central, Roxana, Illinois.
Mayor Reynolds called meeting to order and asked clerk to call roll.
The following members were present: LaTempt, Groppel, Smith, Kelly, Raymond, White and Attorney Phil Lading.
A motion was made by Kelly and seconded by Groppel to approve the minutes of the Village Board meeting of 12/2/19. The vote was:
AYE: LaTempt, Groppel, Smith, White, Kelly and Raymond
ABSENT:
NAY: None
Motion carried
A motion was made by LaTempt and seconded by Raymond to approve the Executive Session minutes of the Village Board meeting of 12/2/19. The vote was:
AYE: LaTempt, Groppel, Smith, White, Kelly and Raymond
ABSENT:
NAY: None
Motion carried.
A motion was made by LaTempt and seconded by Kelly to approve the Treasurers report. The vote was:
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
A motion was made by Smith and seconded by Raymond to approve the bill list and authorize payment of bill list.
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
Motion Carried
GENERAL FUND
BALANCE IN FUND 12/2/19 89,924.93
RECEIPTS 13,590.38
EXPENDITURES 45,057.45
BALANCE IN MONEY MARKET 12/16/19 89,924.93
FIRE PROTECTION FUND
BALANCE IN FUND 12/2/19 114,005.39
RECEIPTS 774.42
TRANSFER FROM SPECIAL REVENUES 00.00
EXPENDITURES 23,669.28
TOTAL FUNDS AVAILABLE 114,795.42
BALANCE IN MONEY MARKET 91,126.14
Interest.05
BALANCE IN FUND 12/16/19 91,126.19
RECREATION FUND
BALANCE IN FUND 12/2/19 95,757.47
RECEIPTS 402.98
EXPENDITURES 7,291.54
BALANCE IN FUND 12/16/19 88,868.91
PUBLIC IMPROVEMENT FUND
BALANCE IN FUND 12/2/19 1,444,679.02
RECEIPTS 14,675.70
EXPENDITURES 618.98
BALANCE IN FUND 12/16/19 1,459,354.72
INVESTED FUNDS – CERTIFICATES OF DEPOSIT 356,226.51
INTEREST 418.54
TOTAL IN PUBLIC IMPROVEMENT FUND 1,815,380.79
REFUSE FUND
BALANCE IN FUND 12/2/19 181,171.49
RECEIPTS 593.69
**TRANSFER FROM SPECIAL REVENUES 00.00
EXPENDITURES 9,812.63
BALANCE IN FUND 12/16/19 171,952.55
WATER O & M
BALANCE IN FUND 12/2/19 593,652.87
RECEIPTS 2,788.80
INTEREST 00.00
EXPENDITURES 18,435.21
BALANCE IN FUND 12/16/19 596,441.67
INVESTED FUNDS – CERTICATES OF DEPOSIT 147,783.87
TOTAL IN WATER O & M 725,790.33
WATER PLANT CAPITAL EXPENDITURES
BALANCE IN FUND 12/2/19 256,524.28
INTEREST 30.57
Transfer from Special Revenues-Loan Pmt + extra principal 00.00
RECEIPTS 00.00
EXPENDITURES 00.00
BALANCE IN FUND 12/16/19 256,554.85
WATER METER DEPOSIT FUND
BALANCE IN FUND 12/2/19 56,483.85
INTEREST 00.00
RECEIPTS – 481.36
MISC 00.00
EXPENDITURES 105.00
BALANCE IN FUND 12/16/19 56,860.21
SOCIAL SECURITY FUND
BALANCE IN FUND 12/2/19 108,682.11
INTEREST 13.78
PROPERTY TAX – SOCIAL SECURITY 379.13
PROPERTY TAX – IMRF 00.00
TRANSFER FROM PRIME FUND 00.00
EXPENDITURES 7,180.59
BALANCE IN FUND 12/16/19 101,894.43
IMRF FUND
BALANCE IN MONEY MARKET 12/2/19 163,642.42
RECEIPTS Interest 14.89
EXPENDITURES 00.00
IMRF 599.08
BALANCE IN FUND 12/16/19 164,256.39
SPECIAL REVENUES FUND
BALANCE IN FUND 12/2/19 5,177,044.57
AWIN MANAGEMENT HOST FEES 00.00
AMEREN UTILITY TAX 170,265.54
RECEIPTS interest 4.958.61
MISC. 00.00
EXPENDITURES- 23,644.61
BALANCE IN FUND 12/16/19 5,352,268.72
ILLINOIS FUNDS MONEY MARKET.04
INVESTED FUNDS-CERTIFICATES OF DEPOSIT 6,590,677.58
TOTAL IN SPECIAL REVENUES FUND 11,919,301.73
WASTEWATER TREATMENT PLANT
BALANCE IN FUND 12/2/19 108,547.02
RECEIPTS 00.00
**TRANSFER FROM SPECIAL REVENUE 00.00
EXPENDITURES 30,262.44
BALANCE IN FUND 12/16/19 78,284.58
UNEMPLOYMENT INSURANCE FUND
WORKER’S COMP & LIABILITY FUND 12/2/19 10,058.03
RECEIPTS 17.68
EXPENDITURES 136.78
BALANCE IN FUND 12/16/19 9,938.93
WORKMAN’S COMP FUND
BALANCE IN MONEY MARKET 12/2/19 5,523.66
RECEIPTS 300.69
EXPENDITURES – IML Insurance 00.00
BALANCE IN FUND 12/16/19 5,824.35
MOTOR FUEL TAX FUND
BALANCE IN MONEY MARKET 12/2/19 74,119.20
RECEIPTS 5,760.56
EXPENDITURES 00.00
BALANCE IN FUND 12/16/19 79,879.76
MAYOR COMMENTS:
• Clark Station for sale, $97K
• Need to develop some of the vacant properties
• General Fund in deficit, will need to transfer $200K
• Village has been determined to be low to moderate income, this will allow for more grants available. Need to use grant money where it is effective for all residents
• Busey Bank documents did not say that is was an official bid
• Need to determine how much to borrow for the new facility and any additional needed for other purposes.
• Site stabilization is needed, approximately $300, 000 to fix, Mayor to propose a change order and keep the $275, 000 contingency in place. Additional monies can be borrowed for this purpose.
• Kamadulski bill for the Central Ave project was closed out on this bill list.
• Park Board okayed property transfer, park mentioned some future plans for some upgrades at the park site.
• Brad Farrell @ Helmkamp correspondence received regarding annexation into Roxana on Wanda Road. Discussed fees, taxes and utilities, further discussion will take place in the future.
• Letter rec’d from IDOT regarding improvements at Thomas & Central that states these were completed satisfactorily
• Phil Shea is wanting to build a golf simulator on Canal Road, this is in a flood plain for which he has brought up to grade and can provide certificates of proof.
Village will need to fix the road.
• Ladies Auxiliary received $4000 for 2019, will pay another $4000 first of 2020 so two payments will be reflected on the 2020 audit.
GUESTS:
Kim Warren requests permission from the board to store items in the 8th St. garage. If given, Kim Warren with All Paws Matter, will sign an agreement to hold the village harmless for these items stored there.
Department Heads:
Chief Cunningham:
1. D.A.R.E program graduation completed with great participation of all students.
2. Sgt Doyle participated in the Edwardsville PD Major Case Squad Investigation
3. Officers participated in the Patches & Badges program on Dec 3rd & 4th at Walmart
4. Officers will be participating in the Salvation Army Ring the Bell Campaign, Saturday December 21st @ Walmart
• Fire Chief Trask absent
• Hoxsey advised of multiple Christmas light failures, 5 have fallen so far- three across Central. One was repaired on Wednesday Dec 11, 2 more fell today and need to be repaired. Wind seemed to be the culprit on the first, snow weight on the second two.
• Releases have been received for the snow removal of driveways
• Brian Sherer advised the board;
1. In the October 7th memo, Brian advised that he had been talking with Morrow Brothers for the purchase of a 2020-F250. Illinois Government price quote attached, will need village approval for this purchase on the January 6, 2020 agenda, this will replace the 2003-F-150
2. Water meters have been read. On Thursday Dec, 12th water meter was installed outside at 217 W. Tydeman. Will continue to moving meters as time allows.
3. There will be a flow study on the hydrant at the new facility site.
4. The sub base of the tank is still leaking and that money is still being held for payment.
• Wilkey states that Fred Rosenblum from Illinois EPA will do onsite inspection on 12-11-19 of the plant. Work continues on the chemical feed plant.
ADMINISTRATIVE COMMITTEE:
A motion was made by Kelly and seconded by White to approve Ordinance #1054 for the 2019-2020 Tax Levy
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
Motion Carried
A motion was made by Kelly and seconded by White to approve Ordinance #1055 Amending Ord #1047 to correct certain Scrivener’s Errors.
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
Motion Carried
A motion was made by Kelly and seconded by White to approve Ordinance #1052 Amending the Municipal Code prohibiting cannabis business establishments.
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
Motion Carried
PUBLIC SAFETY:
A motion was made by Raymond and seconded by Smith to approve Ordinance #1053 Amending the Personnel Policies for the Paid-on Call Firefighters
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
Motion Carried
PUBLIC WORKS –
A motion was made by Raymond and seconded by LaTempt to approve a Two Fuel Pump Equipment Lease Agreement with Medford Oil
AYE: LaTempt, Smith, Groppel, Raymond, White and Kelly
ABSENT:
NAY: None
Motion Carried
COMMUNITY DEVELOPMENT:
NEW BUSINESS –
Hoxsey provided a MS4 presentation required by the EPA. MS4 stands for *Municipal *Separate *Storm *Sewer *System. Hoxsey provided background info regarding the implementation of this program. MS4 is mandated by the Clean Water Act and was created in 1990 and originally included larger cities (over 100,000 people) Madison County implemented this program in 2003 when the EPA included urbanized areas.
The goal is to clean up storm water and share common resources.
Requirements are:
Public Education and outreach Construction Site Runoff Control
Public participation/involvement Post-Construction Runoff Control
Illicit Discharge Detection and elimination
Pollution Prevention/Good Housekeeping
Resident Judy Loyd asked if and how the village was complying.
The Village of Roxana complies with the MS4 responsibilities- Individual member
Programs
1. Drug take back sties
2. Street Sweeping
3. Christmas Tree and general recycling
4. Storm water hotline (618)296-7788
UNFINISHED BUSINESS Ordinances will need to be addressed at the January JCM
Nothing further on the Farris issue, has not made payment on the previous ordinance violations
Fence on Maple St will need to be removed &/or replaced for the removal of the trailer within
With no additional business to be discussed, motion was made by Smith and seconded by White to move to Executive Session with nothing additional to follow in regular session.
AYE: LaTempt, Smith, Groppel, Kelly, Kelly, White and Raymond
ABSENT:
Time: 7:25 p.m.
Returned to regular session,
Time 7:56 p.m.
With no additional business to be discussed, a motion was made by LaTempt and seconded by Groppel to adjourn.
AYE: LaTempt, Smith, Groppel, Kelly, White and Raymond
ABSENT:
Time: 7:57 p.m.
https://www.roxana-il.org/Minutes_12-16-19.pdf
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