City of Collinsville City Council met Feb. 25.
Here is the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30 pm.
B. ROLL CALL
Present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 5 - Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, and Mayor John Miller
Absent: 0
C. INVOCATION
Delivered by Pastor Dale Barnhurst of Oakhill Seventh-Day Adventist Church.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Introduction of New Employees - Public Works Department:
Arlando Lusk
Peter Kinsey
Demingo Collins
Mayor Miller also introduced and welcomed new employee Donald Liner to the City.
2. Recognition of Certifications Achieved by Parks and Recreation Department Staff
Jared Chestnut - Certified Playground Safety Inspector
Cheryl Riley - Certified Park and Recreation Professional
Mayor Miller recognized Park staff members receiving certifications.
F. BUSINESS PRIOR TO PUBLIC INPUT
1. An Ordinance Rezoning Real Estate Owned by Herbert Patterson from "R-3" Multifamily Residential District to a "P-R-3" Planned Multifamily Residential District (221, 223, 225, 227 South Morrison Avenue)
Senior Planner Travis Taylor advised the property owner, Herbert Patterson, is requesting the property to be rezoned Planned Multifamily Residential in order to allow for a change in use. He advised the property was built as a 4 plex unit but recently used as storage for a former furniture company. He displayed a picture of the site consisting of the original structure and a storage addition that was not original to the structure. He spoke of setbacks, parking requirements and aisle width. He advised the Planning Commission reviewed and recommended approval of rezoning and site plan.
Councilman Stehman mentioned a code enforcement issue between property and the neighboring apartment building to which Mr. Taylor advised would be addressed.
G. COUNCIL DISCUSSION
1. Presentation by McGrath Consulting Group - Comprehensive Fire & EMS Service Audit / Master Plan
Chief Edmond introduced Tim McGrath of McGrath Consulting Group.
Mr. McGrath described his organization. Advised they've been in service for 20 years with over 400 clients in 37 states. He spoke of the process they took in developing a master plan which including interviews with stakeholders, staff, and citizens. He identified the goals of the master plan to assist leadership in future long-term planning to provide fire and EMS services. His study revealed multiple data quality assurance program have been used over the years, increase in calls over the last 10 years, a 47% response time. He spoke of national standards - National Fire Protection Association, Occupational Safety and Health Admin, Insurance Service Officers, and Center for Public Safety Excellence. He recommended changing the title of the PSAP/Dispatch Coordinator to a Supervisor position. He elaborated on response times:
* Notification time, PSAP exceeds by 12.5% * Turnout times 60.1% * Travel time 74.7% (4 minute drive time with multiple reasons)
He spoke of the current schedule and staffing needs for a 3 or 4 shifts. He advised the number of stations would depend on staffing levels. He spoke of needing to hire 4 additional firefighters to staff a 3rd station with a different schedule rotations or hiring 16 firefighters utilizing the current schedule.
Mr. McGrath spoke of the current facilities and recommended renovating Station #1 to accommodate for female employees. He described Station #2 as inadequate and should be relocated to the area of Camelot and Vandalia streets. He mentioned the need for a 3rd station and suggested a location on N. Bluff.
He suggested have a certified City mechanic as an Emergency Vehicle Technician for fire apparatus. He spoke of the replacement plan for equipment and advised the aerial platform should be 100 feet.
He recommended having a civilian position assume the roles as a full time Training Officer.
Councilman Hausmann inquired if a Training Officer is common for a city of our size to which Mr. McGrath advised it is but the position could also be shared with that of a neighboring city also.
Mayor Miller inquired of the City's national ratings level. Mr. McGrath advised Collinsville's rating was mid 70's.
A brief discussion was had regarding a 3rd station. It was suggested starting the additional station as an EMS location only and grow into full services.
2. 2020 Census - Everyone Counts
Assistant City Manager Derek Jackson spoke of the 2020 Census. He explained the census, indicating it is conducted every 10 years by the US Census Bureau and is mandated by the Constitution. He spoke of the history surrounding the Census. He spoke of the importance of the census to include federal funding for hospitals, police/fire departments, schools and roads, establishes the volume of House Representatives, and redraw boundaries for legislative districts.
He advised the census will collect data (name, contact information, age, race, sex, tenure - owner/rent) starting April 1. People may participate via the internet, phone, mail or with a census taker in person. He further advised all information collected is confidential and sealed by 72 years. He warned the public to be cautious of scams and advised no personal information (social security number, bank account or credit card information) will be gathered for the census. Lastly, he mentioned employment opportunities with the US Census and advised those interested by go to their website.
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller spoke of the 4th grade students from Webster Elementary who visited City Hall today. He mentioned the Empty Bowl fundraiser scheduled for tomorrow at the Gateway Center.
J. COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
None.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
Ashley Pfitzinger gave an update regarding the Gateway Wedding Show which was held on January 23. She advised, eventhough an ice storm occurred, 680 people were in attendance. The event produced $44,553.31 in gross sales with $7,891.55 in expenses for a profit of $36,661.76. The next wedding show is scheduled for August 9.
Let's Go Fishing Show updated given by Jamie Lane, who advised the event was held on January 3-5 with a record attendance at 10,546 people. There were 128 exhibits from 15 states and Canada. The event produced $119,371.84 in gross sales with $44,208.96 in expenses for a total profit of $75,162.88 (over $17,000 more than previous year.)
Kimberly Caughran, Parks and Recreation Director, spoke of upcoming events:
No School Day Program, March 2 at Activity Center
Bowling with the Bunny, April 4 at Camelot Bowl
Dog Pictures with the Easter Bunny, April 4 at the Dog Park on Main St.
Adult Easter Egg Hunt, April 3 at Woodland Park
Memorial Day Celebration and Fireworks, May 24 at Aqua Park and Eastport Plaza Dr.
Asst. City Manager Jackson mentioned the open house scheduled for February 27 at City Hall regarding the City's Sustainability Plan. He also spoke of the electronic waste collection scheduled for May 2 at the Activity Center.
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending February 13, 2020, in the Amount of $740,227.63
2. Motion to Approve Payroll for the Period Ending February 7, 2020, in the Amount of $715,183.13
3. Motion to Approve Minutes of the February 11, 2020 Council Meeting
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. NEW BUSINESS
1. Ordinance Authorizing Expenditure of TIF Funds (Victorina and Francisco, Jr. Tejada Trust - The Shop, 103 S. Seminary Street)
Assistant Planner Cristen Hardin advised this ordinance would authorize a TIF incentive to the owners of The Shop (a men's and boy's hair salon) in the amount of $259.46 for flooring upgrade. The total cost of the project was $648.65 and the incentive amount represents a 40% reimbursement.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
25, 2020 2. Ordinance Authorizing the Mayor to Sign a Contract with SiteMed Fire to Provide Medical Exams for Firefighters of the City of Collinsville, Illinois
Chief Edmond advised the Fire Department applied for and was awarded an Assistance to Firefighters Grant. Grant funds will be used to complete firefighter physical and cancer screenings. Proposals were solicited from medical vendors for the purpose of providing onsite services of medical exams. SiteMed Fire was the only vendor who submitted a proposal that could provide all the National Fire Protection Association 1582 recommended physicals and medical evaluations. He recommended approval of the ordinance and thanked Mayor Miller and Congressman Rodney Davis for their letters of support for the grant.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Authorizing the Mayor to Sign a Contract with Medicount Management Inc. to Provide Ambulance Billing Services for the City of Collinsville, Illinois
Chief Edmond spoke of Medicount ambulance billing services and how they would better suit our needs. He recommended approval.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance Authorizing the Mayor to Execute an Agreement with Central States Fireworks in Relation to a Fireworks Display
Director Caughran advised this ordinance would authorize an agreement with Central States Fireworks for the fireworks display during the Memorial Day celebration. She advised this years display would be choreographed to patriotic music.
Councilman Jerome inquired of sponsors to which Director Caughran advised sponsorship would be sought to off set the cost.
A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
5. Resolution Appointing Members of the Park and Recreation Advisory Commission (Lisa Colon)
Director Caughran advised Ms. Colon submitted an application to participate on the Parks and Recreation Advisory Commission. She will fill a vacancy and serve a 3 year term.
Mayor Miller spoke of knowing Ms. Colon and thought she would be an asset to the commission.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
6. Ordinance Approving a Collective Bargaining Agreement with the Illinois FOP Labor Council Civilian Unit and the City of Collinsville
City Manager Bair advised this labor agreement would be for 3 years for the civilian unit at the Police 25, 2020 Department. He highlights the contract:
* Addition of the Evidence Clerk.
* Allows for meal break for dispatchers when 2 or more are on duty.
* Residency within Madison and St. Clair Counties and within 25 miles from City Hall.
* Funeral Pay language amended to mirror Personnel Handbook.
* Wage increase - 2% in 2020, CPI of 1.5%-4% in 2021 and 2022.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
7. Ordinance Declaring Personal Property Owned by the City as Surplus and Authorizing Sale of Personal Property
City Clerk Wasser advised this ordinance would allow for the liquidation and sale of surplus items as listed. Some of the items were inherited from CARD and are no longer useful due to wear and tear. Other items originated from the Police Department as evidence or found property. The cases have been resolved and ordinance allows for final disposition of unclaimed property. She advised some of the tools may be useful to the Public Works Department and Facility Maintenance. All other items will be sold on the City's auction site. A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Jerome, seconded by Councilman Hausmann.to adjourn at 8:09 pm. The motion carried by the following vote:
Aye: 5 - Green, Jerome, Hausmann, Stehman, and Miller
Nay: 0
Absent: 0
Abstain: 0
https://collinsville.legistar1.com/collinsville/meetings/2020/2/1285_M_City_Council_20-02-25_Minutes.pdf
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