Village of Dupo Board met April 19.
Here is the minutes provided by the board:
Open Time: The Board of Trustees of the Village of Dupo, Illinois, met for a regular board meeting at the Dupo Village Hall. The meeting was called to order at 7:00 P.M. Pledge of allegiance was conducted.
Roll Call: Trustees answering roll call for the meeting were: Basinski, Foster, Ragsdale, Phillips and Keys. Trustee(s) Absent: Smith. There being a quorum present, President Wilson declared the meeting open for business. Others in attendance: Clerk Nadler, Attorney Swartwout, Treasurer Holzhauer, Sgt. Cooper, Steve Ferguson, Ron Dell, and Brett Small.
Communications: Clerk Nadler read correspondence regarding phone options for the Village Hall. Trustee Basinski motioned, and Trustee Foster seconded for the Board to put the communications on file. Trustees voting “Aye”, Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Approve Minutes of Previous Meeting: Trustee Basinski motioned, and Trustee Keys seconded for the Board to approve the regular session minutes from the regular meeting of April 5, 2021, as presented. Trustees voting “Aye”, Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Bills: Discussion was held regarding needing to approve the TWM for the EDA Grant. Trustee Basinski motioned, and Trustee Phillips seconded for the Board to approve the bills, as presented. Trustees voting “Aye”, Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Public Address Board: Steve Ferguson addressed the board regarding applying for a grant for the Village Police department for solar energy. The Village wouldn’t put up any money up front but would have to get a construction loan for up to $68K to pay for the project. Ameren would rebate back the construction funds for the project so the project would be expected to be $0 out of pocket for the Village. The grant would need to be submitted in June after getting an approved application back from Ameren. Day and Night Solar would fill out all paperwork and pay the application fee. Attorney Swartwout needs to review the letter of agreement to ensure there is no conflict with our current solar agreement. Other departments / buildings could also be considered for future similar projects.
Old Business: Discussion was held regarding the I255 status including property purchase status, inability to cut any trees until fall due to an endangered bat, and status of invoice submission and reimbursements including paying back St. Clair County.
Discussion was held regarding interviewing building inspector / occupancy inspector candidates and including the Zoning administrator role as part of the duties. The mayor will appoint a committee to interview candidate and review job duties.
New Business: Discussion was held regarding approving the FOP contract.
Trustee Keys motioned, and Trustee Phillips seconded for the Board to approve Ordinance 21-04 approving the FOP contract effective thru 4/30/2024. Trustees voting “Aye”, Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Discussion was held regarding needing some trees removed from Village property and grinding stumps. A bid was received for removal of 3 trees but the Village only wants to go forward with 2 of them currently.
Trustee Basinski motioned, and Trustee Keys seconded for the Board to approve the bid from Merritt’s Tree Service for removal of 2 trees including grinding of 1 stump for a total of $1800 ($1250 for first tree and stump, $550 for just dropping the 2nd tree). Trustees voting “Aye”, Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Discussion was held regarding a new supplemental agreement with Burns and McDonnell, including language, status of contract review by IDOT, and concerns on obtaining confirmation of Village vs. State liability for payment of fees and expenses. Further consideration was tabled until next meeting to obtain confirmation for concerns.
Committee Reports:
Sewer Committee Chairperson Foster discussed a sewer backup concern on Florence Avenue by resident Bruce Leesman, the sewer department reviewing the manholes and sewer line, and waiting to hear back from the resident, and status of the clarifier repair work.
Finance/Ordinance Committee had nothing to report.
Water Committee Chairperson Basinski discussed receiving bids for the replacement mower for water / sewer plants from Quality Rental, Bi County Small Engine, and Hartmann Turf / New Holland. The plant is demoing mowers from the 2 lower cost bidders to determine the best option. Discussion was held regarding a letter from Homefield Electric regarding expiring rates that is being reviewed, water main easements, waiting on a lien waiver for solar, and redoing the solar agreement for changes due to survey findings.
Trustee Basinski motioned, and Trustee Foster seconded for the Board to purchase a new mower for the water/sewer plants not to exceed $11,999, pending employee review of mowers, with costs split between Water and Sewer. Trustees voting “Aye”, Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Gas/Parks Committee Chairperson Phillips discussed the renewed USDI MRT contract needed due to expiring that needs to be approved.
Trustee Phillips motioned, and Trustee Basinski seconded for the Board to approve Ordinance 21-05 amending the agreement with Mississippi River Transmission LLC for gas transmission and storage. Trustees voting “Aye”, Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay”, none. After an affirmative vote, the motion carried.
Discussion was held regarding a Park Committee letter for donations and establishing a plan and a fund for playground equipment replacement, status of planning for a July 4th Park event, opening plans for the Splash Pad, summer help planning, status of the mower purchase for the park, and thanked the outgoing board members.
Discussion was held regarding the County Parks grant that should be coming up that we could consider applying for the park equipment replacement.
Public Safety Committee Chairperson Keys had nothing to report. Street Committee Chairperson Ragsdale had nothing to report.
Zoning/Planning Board: Discussion was held regarding Zoning meetings, activities the Zoning board could be doing now, Zoning vs. Planning commission, and Zoning Administrator duties.
Adjournment Time: With nothing further to come before the board, Trustee Phillips motioned, and Trustee Basinski seconded for the Board to adjourn the meeting. Trustees voting “Aye,” Basinski, Foster, Ragsdale, Phillips and Keys. Trustees voting “Nay,” none. After an affirmative vote, the motion carried. Meeting adjourned at 8:10 P.M.
http://www.villageofdupo.org/wp-content/uploads/minutes-agendas-newsletters/Minutes_2021-04-19.pdf
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