City of Troy City Council met Dec. 20
Here are the minutes provided by the council:
A. Call to Order and Pledge of Allegiance
Mayor David Nonn called the meeting to order at 7:30pm and led the aldermen and meeting attendees in the Pledge of Allegiance.
B. Roll Call in Alphabetical Order
Present: Mayor David Nonn; Aldermen Dan Dawson, Tim Flint, Nathan Henderson, Sam Italiano, Debbie Knoll, Tony Manley and Troy Turner. Absent: Elizabeth Hellrung. Other Officials Present: City Treasurer Kelly Huelsmann, City Clerk Kim Thomas, City Administrator Jay Keeven, Chief of Police Brent Shownes, Public Works Director Rob Hancock, Building and Zoning Administrative Coordinator Linda Taake, City Attorney Fred Keck, City Engineer Tom Cissell, and Deputy Clerk Andrea Lambert.
C. Reading and Approval of Minutes
1. Approval of the December 6, 2021, Public Hearing Minutes – as amended
Minutes amended to add Alderman Knoll to the list of those present at the hearing.
Moved by Knoll. Second by Turner. Unanimously approved by voice vote of the aldermen present.
2. Approval of the December 6, 2021, City Council Minutes – as amended
Moved by Henderson. Second by Dawson. Unanimously approved by voice vote of the aldermen present.
D. Communications – to be provided by the City Clerk - none
E. Citizen Participation - none
F. Mayor's Comments
Mayor Nonn reminded everyone that Friday, December 24th, and Friday, December 31st, are holidays and city offices will be closed. The next meeting of the city council will be Monday, January 3, 2022.
G. City Administrator and City Attorney Comments
1. City Administrator's Comments – none
2. City Attorney’s Comments - none
H. Consent Agenda
1. Treasurer’s Report for November 2021
2. Building & Zoning Report for November 2021
3. Business Registrations for November 2021
4. Police Report for November 2021
5. Water & Sewage Report for November 2021
Motion: To approve the consent agenda as presented.
Moved by Henderson. Second by Italiano. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner.
Absent: Hellrung
I. Administrative and Community Services Committee Report
1. Results of the Planning Commission Meeting, Thursday, December 9, 2021
Per Mrs. Taake, the planning commission is waiting for the opportunity, in January, to workshop with the city council about the parking portion of the zoning ordinance. They also discussed a couple of ideas for their next project. They plan to take a look at the Home Occupation ordinance. She will begin research on this and present to the planning commission to get their feedback.
2. Building and Zoning Administrative Coordinator’s Report
The Building and Zoning Department is currently in liquor license renewal “season”. As of today, they have 20 license renewal applications (out of 28) that have come in. Approximately half of those are ready to be issued. The department should be ready to issue most of these licenses by next week.
J. Finance and Economic Development Committee Report
1. Approval of Bills for the Month of November/December 2021 (Aged Obligation Report) Computer-run checks in the amount of $1,494,521.49, manual checks written for November in the amount of $521,650.11, and payroll expenses for November in the amount of $320,725.77.
Motion: To approve the Aged Obligation Report as presented, and pay the bills totaling $2,336,897.37
Moved by Henderson. Second by Turner. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
2. Results of Finance Committee Meeting – Monday, December 20, 2021
The committee discussed a grant opportunity for downtown revitalization and a potential business opportunity. The grant opportunity received a full recommendation from the committee. The business opportunity will require further research and discussion.
3. City Treasurer Report
The annual treasurer’s report is attached to the agenda. Kelly Huelsmann, city treasurer, informed the council that the report was published in the local newspaper a few weeks ago. She asked if there were any questions concerning the report. There were none.
K. Law Enforcement and Emergency Services Committee Report
1. Chief of Police Report
Chief of Police Brent Shownes informed the council that a TPD officer arrested a 46-year-old male from Springfield for unlawful possession of cannabis with intent to deliver to an individual in Troy. He had over 20 pounds of cannabis, in addition to meth and crack, in his vehicle. He was pulled over for a traffic violation in Troy. He is currently being held at Madison County Jail.
L. Public Works Committee Report
1. Results of the Public Works Committee Meeting – Monday, December 13, 2021 The committee held a long meeting last week, according to Chairman Dawson. TWM joined the committee for about an hour for a Q&A session on the sewer plant upgrade/expansion or possible sell of the system to American IL. They also had presentations from two separate companies on the proposed water meter replacement program.
2. City Engineer’s Report
Mr. Cissell briefed the following projects:
Southern Tire Mart (at Pilot) – He reviewed the site last week and issued a comment letter to the developer today.
Grants – Wintertime is “grant season”, so there are two resolutions of support on the agenda for two different grant programs. There will also be more coming in January.
Bouse Road Reconstruction/Chamberlain Drive to Formosa Road (STP Grant) – Grant application is due February 10, 2022.
MEPRD Trails – The survey is posted on the city website until the end of the year. The public is encouraged to vote for their favorite alignment. Survey results will be assessed in January and reported to the Council. Path Extension (on US-40 from S. Main Street to CA Henning Elementary School – A resolution of support for a $100K grant (from ACT Community Action Grants Program) is on the agenda tonight. If approved, the city’s cost for the path/trail extension is only about $1,000.
Zenk Road Culvert/Creek and Bargraves Drainage Area – The city is considering applying for a Madison County Community Development Block Grant (CDBG) to extend the detention pond at Bargraves Boulevard and IL-162. This is an opportunity for a $100K grant.
Riggin Road Reconstruction/Zenk Road to Bouse Road – He is going to reapply for an STP grant for this project. The city applied last year and missed the cut by a very small margin. This grant request will be competing with the request for Bouse Road so, if the city is awarded a CDBG, we will only get one of the two projects.
McDonald Drive Reconstruction – A pre-construction meeting is scheduled for January 5, 2022. Rebuild Illinois Downtown CIP Grant – The city plans to apply for this grant in the amount of $2.6M, which includes $450K local matching funds, to improve our downtown area. A resolution of support is on tonight’s agenda. If approved, the work will include new sidewalks, new street lights, a new parking lot, and the burying of all overhead utility lines on Market Street.
3. Review/Approval of Dale Avenue Water Main Replacement
This water main is old and worn out. It has needed four separate repairs this year. Low bid on the project is Haier Plumbing at $64,359.80. This is over the budgeted amount of $50,000, so a 2/3 vote of the council is required. The bid is under the engineer’s estimate of $90,000. The additional cost is not an issue because the Public Works Department has been able to save on other projects.
Motion: To approve the $64,359.80 bid of Haier Plumbing for the Dale Avenue Water Main Replacement
Moved by Dawson. Second by Italiano. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
4. Public Works Schedule and Report – attached
5. Public Works Director’s Report – nothing further
M. Reports of Special Committees (as needed) – none
N. Ordinances and Resolutions called by the City Clerk, with Citizen Participation
1. Ordinance 2021-33 – An ordinance Approving the Troy Downtown Tax Increment Financing Redevelopment Plan and Redevelopment Project
This ordinance and the two ordinances following it are required to establish our new downtown TIF district. The city attorney reviewed all three ordinances and said they are good. Per Mr. Keck, Ordinance 2021-33 is the TIF plan, Ordinance 2021-34 is the designation of the property the plan will apply to, and Ordinance 2021-35 is the adoption ordinance to create the tax.
Motion: To approve Ordinance 2021-33 as presented.
Moved by Italiano. Second by Turner. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
2. Ordinance 2021-34 – An Ordinance Designating the Troy Downtown Tax Increment Financing District Redevelopment Project Area
This ordinance gives the description and the outline of the new TIF district boundaries.
Motion: To approve Ordinance 2021-34 as presented.
Moved by Dawson. Second by Henderson. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
3. Ordinance 2021-35 – An Ordinance Adopting Tax Increment Financing
This is the enabling/enacting document that the Department of Revenue will use to set the TIF tax.
Motion: To approve Ordinance 2021-33 as presented.
Moved by Italiano. Second by Henderson. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
4. Ordinance 2021-36 – An Ordinance Prohibiting the Use of Groundwater as a Potable Water Supply by the Installation or Uses of Potable Water Supply Wells or by Any Other Method
Per Mr. Hancock, the Public Works Committee was given a copy of this ordinance at their last meeting.
History: Years ago, there was a truck stop in the area near where the Taco Bell is now built. When the truck stop closed down, there were underground tanks which were leaking. In the 1990s, tiered-approach remediation work began under the direction of the IEPA. As construction occurs in the area, there continues to be sampling at the site to ensure there is no contamination. The last sampling was conducted in 2014. These tiered-approach remediation actions are only resolved when the city enacts a groundwater control ordinance around the involved properties. This ordinance will amend the City Code of Ordinances to state that no one is permitted to drill in this area for the purposes of obtaining drinking water. These groundwater ordinances are enacted to satisfy IEPA requirements, and property owners can get a “no further remediation” letter from the IEPA. They will then no longer need to sample the site.
Motion: To approve Ordinance 2021-36 as presented.
Moved by Knoll. Second by Manley. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
5. Resolution 2021-31 – A Resolution of the City of Troy, Illinois, Approving Street Closures for the Memorial Day Parade
Per Mr. Keeven, this request comes from the American Legion. They need us to pass the resolution so they can go to IDOT for approval of time-specific closure of State Route 162.
Motion: To approve Resolution 2021-31 as presented.
Moved by Turner. Second by Henderson. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
6. Resolution 2021-32 – A Resolution of Support and Commitment of Local Funds (ACT Grant) Per Mr. Cissell, this is the $100K grant, supplementing the grant the city already has, to extend the trail on US-40 from Market Street to CA Henning Elementary School.
Motion: To approve Resolution 2021-32 as presented.
Moved by Italiano. Second by Turner. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner.
Absent: Hellrung
7. Resolution 2021-33 – A Resolution of Support and Commitment of Local Funds (Rebuild IL Grant) Per Mr. Keeven, this grant request is for $2.6M, with the city providing $450K in local matching funds for the downtown area upgrade which Mr. Cissell spoke about during his report. It includes burying of power lines, new street lighting, and replacement of existing curbs and sidewalks, making them ADA compliant, along Market Street. Mr. Cissell stated that, if we receive the grant, the monies must be spent by 2024.
Motion: To approve Resolution 2021-33 as presented.
Moved by Italiano. Second by Henderson. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
8. Resolution 2021-34 – A Resolution of the City of Troy, Illinois, Authorizing the Mayor to Execute a Highway Authority Agreement
Mr. Hancock stated that this is a resolution to set an agreement between the city and the owner of 904 Edwardsville Road and is related to the earlier-presented Ordinance 2021-36.
Motion: To approve Resolution 2021-34 as presented.
Moved by Manley. Second by Turner. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
O. Closed Session
Mayor Nonn stated the justifications for entering closed session:
1. IAW 5 ILCS 120/1, para 2(c)2, Collective Bargaining Matters
2. IAW 5 ILCS 120/1, para 2(c)6, Setting of Price for Sale or Lease of Property Owned by the Public Body
Motion: To enter into closed session.
Moved by Italiano. Second by Henderson. Vote: Motion passed (Aye = 7; Nay = 0)
Aye: Dawson, Flint, Henderson, Italiano, Knoll, Manley, and Turner
Absent: Hellrung
Entered into closed session at 8:16 pm.
Left closed session at 9:02pm
P. Adjournment
Adjournment of the Meeting
Moved by Turner. Second by Henderson. Unanimously approved by voice vote of the aldermen. Meeting adjourned at 9:02 pm.
http://www.troyil.us/AgendaCenter/ViewFile/Minutes/_12202021-501
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