City of Collinsville City Council met March 22.
Here are the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30 pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 5 - Absent: 0
Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, Councilman Tony Hausmann, and Mayor John Miller
C. INVOCATION
Delivered by Pastor Aaron Semanek of Navigation Church.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Collinsville Police Department Promotional Swearing-In Ceremony:
Keith Jackson as Lieutenant
Doug Talbot as Sergeant
Mayor Miller swore in both.
F. BUSINESS PRIOR TO PUBLIC INPUT
1. Public Hearing on Madison County Community Development Block Grant (St. Louis Road Sewer and Manhole Lining Project)
a. Motion to Open Public Hearing
b. Staff Report
c. Public Input
d. Motion to Adjourn Public Hearing
Motion to Open Public Hearing by Councilman Jerome, seconded by Councilman Green,
Staff report presented by Kevin Madden, Associate Engineer, who gave the scope of the project to include lining approximately 1,160 feet of sanitary sewers along St. Louis Rd., with 31 lateral connections and 7 manholes. The estimated cost of the project is $150,000. The City is seeking a grant in the amount of $100,000 from Madison County Community Development Block Grant Program and earmarking $50,000 in matching funds from Enterprise Capital Funds for the project. The project is tentatively scheduled for winter of 2022.
Public Input - none.
Motion to Adjourn Public Hearing by Councilman Stehman, seconded by Councilman Hausmann; roll call: Green - yes, Stehman - yes, Jerome - yes, Hausmann - yes, Miller - yes.
2. Resolution Authorizing the City of Collinsville to Apply for Community Development Block Grant Funds from Madison County for the St. Louis Road Sewer & Manhole Lining Project
Mr. Madden advised this resolution would authorize the grant application.
Councilman Hausmann inquired of the ADA plan. Mr. Madden advised the adoption of the ADA Transition Plan is part of the requirement process when applying for this grant and others. It is an avenue to ensure the plan is in place. Public Works Director Dennis Kress advised the City will be adopting the ADA Transition Plan on a yearly basis at the beginning of each year.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Amending Title 17 Zoning, Section 17.050.050 of the Collinsville Municipal Code as it Relates to Bed and Breakfast
Community Development Director Travis Taylor the amendment started due to a Special Use Permit application for a short-term rental as a Bed and Breakfast establishment. A 6 month moratorium was approved to allow staff time to review the Bed and Breakfast Ordinance and clarify intent. He highlighted the amendments:
Defines short-term rental use separate from Bed and Breakfast establishments.
References State and City requirements to include State Statutes, parking requirements, inspections an hotel tax.
Establishes minimum size requirements of structures.
Clarified on-site presence of operator.
Sets minimum number of guests per room.
A discussion was had regarding the requirements and the purpose of a Special Use Permit. Councilman Hausmann spoke of Bed and Breakfast businesses in the surrounding communities and the necessity to have the owner/operator living at the business as a key component in differentiating the two business types. He spoke of an issue surrounding the Special Use Permit process with regards to the public present to object or not. Councilman Jerome spoke of the purpose of the Special Use Permit and the process.
Councilman Stehman spoke of the need to distinguish the difference between Airbnb type businesses and that of a bed and breakfast establishment. He mentioned criteria to also include the number of days allowed to stay and personalized services.
City Manager Bair suggested having a geographical area zoned accordingly to allow for such businesses with assigned performance based criteria established. Council was in agreement.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to table. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance Adopting the Official Zoning Map of the City of Collinsville.
Director Taylor advised this Ordinance would adopt the official Zoning Map in accordance with State Statute. The map reflects all changes through March 1, 2022.
A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
G. COUNCIL DISCUSSION
1. Tornado Sirens and Code Red
Fire Chief John Bailot spoke of the importance of tornado sirens, the impact of destructive thunderstorms, and the benefits of the Code Red alert system. He advised the National Weather Service recently added destructive thunderstorm warnings to the siren system. He explained the tiered criteria for destructive storm warnings. He spoke of additional alert system to include cell phone notification.
Next, he spoke of the Code Red notification system that could be used for time-sensitive general and emergency notification purposes. Code Red also allows for geo-based weather warning. This system is being offered to the City at no cost and in partnership with Madison County Emergency Management Agency. The system can also be used for other notification purposes such as water main breaks, boil orders and street closures. These notifications can be sent out city-wide or geographically based.
A video regarding his presentation was shown and will be used as a public notification.
H. SPEAKERS FROM THE FLOOR
Judy Drazen of Oakside Dr.spoke of her neighborhood. She mentioned an issue regarding a neighbor, who she believes is operating an automotive repair shop out of his garage. She read a Facebook post by this neighbor regarding auto repairs. She indicated the issue has been reported to Code Enforcement but was told there was insufficient evidence to conclude he is operating a business. She inquired as to what could be done about this problem.
Sandra Cockran of Oakside Dr. also spoke of the issue regarding a neighbor possibly operating an automotive repair shop at his residence. She complained of noise and exhaust fumes. She mentioned having pictures of vehicles in various stages of repair. She too inquired as to what could be done to address the issue.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
None.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
None.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
Director Taylor addressed public comments regarding the neighbor on Oakside Drive. He advised staff investigated the complaint but was unable to determine if a business was being operated out of the home or if the resident was a hobbiest. He spoke of what is permitted. He spoke of the difficulty in determine if payment transactions were taking place or not. He further advised that their complaints were not taken lightly and understands their concerns. He asked them to continue to register their complaints and submit pictures or videos for staff to investigate. Councilman Jerome encouraged them to seek out and review neighborhood covenants to determine if this issue is addressed.
Parks and Recreation Director Kimberly Caughran highlighted upcoming events:
Willoughby Farm Barn Dance - April 29
Camp Kahok summer registration underway
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending March 11, 2022, in the Amount of $1,407,590.33
2. Motion to Approve Payroll for the Period Ending March 4, 2022, in the Amount of $770,140.01
3. Motion to Approve Minutes of the March 8, 2022 Council Meeting
4. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order (Khris Fohne)
5. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum and Petition Order (Kristina Beasley)
6. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum and Petition Order (Dylan Stock)
7. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum and Petition Order (Chris Frawley)
8. Resolution Authorizing the Adoption of an Update to the Americans with Disabilities Act Transition Plan for the City of Collinsville, Illinois
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Green, to approve the Consent Agenda. The motion City of Collinsville carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. NEW BUSINESS
1. Resolution Authorizing the Allocation of Sewer Enterprise Funds as Leveraged Funds for the St. Louis Road Sewer & Manhole Lining Project
Mr. Madden advised this Resolution would authorize the allocation of $50,000 from the City's Sewer Enterprise Fund for the St. Louis Rd. sewer and manhole lining project. The total cost of the project is estimated at $150,000. The allocation of funds is required in order to apply for the Madison County Community Block Grant. The City is requesting $100,000 in grant funds. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Ordinance Authorizing the Mayor to Execute a Second Amendment to Redevelopment Agreement Between the City of Collinsville and McDill Incorporated and Patrick McDill (344 St. Louis Road).
Associate Planner Caitlin Rice advised this Ordinance would authorize a second amendment to the Redevelopment Agreement regarding McDill's Irish Pub. The amendment includes an 8 month extension to complete the project due to delays associated with supply chain and COVID issues, reclassification of phased work from 2 to 3 phases, and redistribution of reimbursement amount at $153,333.33 upon completion at each of the 3 phases. She advised that substantial completion is expected to be by August 31, 2022.
Discussion was had regarding rooftop mechanical equipment that was not in the site plan as well as the location and lack of screening of the smoker. .
Motion to amend Ordinance, Building Permit and Agreement in order to address rooftop mechanical equipment and screening of smoker to staffs satisfaction prior to reimbursements by Councilman Stehman, seconded by Councilman Jerome; roll call vote: Green - yes, Stehman - yes, Jerome - yes, Hausmann - yes, Miller - yes.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve as amended. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Authorizing the Mayor to Sign a Contract with Environmental Systems Research Institute, Inc. for Support Services Related to the City's Geographical Information System
IT Director Sean Seckler advised this Ordinance would authorize an agreement with Environmental Systems Research Institute (ESRI) for licensing, services and support regarding the City's Geographical Information System (GIS). He spoke of the importance of GIS for City operations. The City's current system is supported by ESRI and this agreement would authorize an additional 3 year term at a total cost of $82,500 ($27,500 per year).
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance Authorizing the Mayor to Sign an E-Services Payment Agreement between the City of Collinsville and Point and Pay, LLC
Director Seckler advised this Ordinance would authorize a 3 year agreement with Point and Pay for electronic payment services. He advised the electronic payment processor is compatible with the City's new software programs, Cityworks and BS&A. He spoke of the benefits with Point and Pay (minimum fees, schedule payments, print receipts, paperless option). He spoke of the payment processing fees of 2.75% ($2.00 minimum) for credit/debit card transactions or $1.50 for E-Check in the amount up to $10,000 and $10.00 for checks over $10,000. He advised staff negotiated the best possible rates and displayed a convenience fee rate comparison of surrounding municipalities. Lastly, he advised staff is recommending the approval of the agreement using the convenience fee pricing model to be paid by the customer.
Councilman Jerome inquired of the estimated total amount in convenience fees. Director Seckler advised he did not have that information with him at the present time. Kim Jones, Assistant General Manager of the Gateway Center, advised it would be very expensive for the City to absorb the convenience fees for all electronic payments.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
5. Ordinance Authorizing the Mayor to Execute an Agreement with J & M Displays in Relation to a Fireworks Display in the amount of $33,000.00
Director Caughran advised this Ordinance would authorize the agreement with J&M for the annual Memorial Day weekend fireworks display. She advised the event would be larger this year with an expanded area for music, vendors and activities. The event is scheduled for May 29 and will be the kickoff celebration for the City's 150th anniversary.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
Mayor Miller asked for a motion to proceed into closed session in accordance with 5 ILCS 120/2(c):
1. Appointment, employment, compensation, discipline or performance of employees
3. The selection or performance of a person in a public office
11. Pending or Threatened or Imminent Litigation
A motion was made by Councilman Jerome, seconded by Councilman Green. to approve. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Stehman, seconded by Councilman Green to adjourn 8:04 pm. The motion carried by the following vote:
Aye: 5 - Green, Stehman, Jerome, Hausmann, and Miller
Nay: 0
Absent: 0
Abstain: 0
https://collinsville.legistar1.com/collinsville/meetings/2022/3/1533_M_City_Council_22-03-22_Minutes.pdf
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