City of Collinsville City Council met June 14

By Angelica Saylo Pilo

Aug 11, 2022

City of Collinsville City Council met June 14.

Here are the minutes provided by the council:

A. CALL MEETING TO ORDER

Mayor Pro Tem Stehman called the meeting to order at 6:30 pm.

B. ROLL CALL

Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.

Present: 4 - Councilman Donna Green, Councilman David Jerome, Councilman Tony Hausmann, and Councilman Jeff Stehman

Absent: 1 - Mayor John Miller

C. INVOCATION

Delivered by Pastor Twon Swinson of Navigation Church.

D. PLEDGE OF ALLEGIANCE

Recited.

E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS

1. Presentation of the June 2022 Yard of the Month Award

Mayor Pro Tem Stehman presented William and Karen Theiss of 205 S. Crown Dr. with a plaque and gift certificate as Yard of the Month recipients.

F. BUSINESS PRIOR TO PUBLIC INPUT

1. Public Hearing Regarding Annexation Agreement for 1075 McDonough Lake Rd.

a. Open Public Hearing

b. Staff Report

c. Public Input

d. Adjourn Public Hearing

Mayor Pro Tem Stehman announced the opening of the public hearing with regards to an annexation agreement for parcels on McDonough Lake Road.

Staff Report: Presented by Associate Planner Caitlin Rice. She advised EMH&T Engineers is requesting rezoning upon annexation of the property on McDonough Lake Rd. in order to permit the development of Dayton Freight (truck terminal, warehouses and office space). She described the property to be approximately 109 acres and currently used for agricultural purposes. The property surrounds a single-family residence (property owner Cobb) which will remain unincorporated and agricultural commercial buildings (owned by McMillian, 3.26 acres) which will be annexed into the City and zoned accordingly. She displayed an aerial map of the property and a site map showing the current City corporate limits. Staff is proposing the property to be annexed into the City to be zoned P-BP-4 Planned Business Park District to accommodate use. This zoning recommendation is consistent with classification of surrounding properties and Future Land Use Map. She also displayed Zoning and Future Land Use Map for the area. Lastly, she summarized the plan review process by staff and the Planning Commission. She indicated the Planning Commission provided favorable consideration of the Annexation Agreement and Zoning; however, the site plan was denied. The Site Plan is going through the appeal process.

Public Input:

Donald Wayne advised he is a resident on McDonough Lake Rd. and expressed his concerns regarding a trucking facility near his home. He mentioned the burden the development could have on the residents and potential issues.

Russell Henestafel of EMH&T Inc. thanked Council for their consideration of the development. He spoke of Dayton Freight's history and other facilities. He indicated the chemicals stored on site are similar to those sold at Home Depot. He spoke of buffering the property.

Wayne Barber advised he owns the 10 acres adjacent to the proposed development site. He indicated he was in support of the project and it conforms to City's plan use. He had no objections to the development.

Mayor Pro Tem Stehman asked Ms. Rice to point out the properties on the map to which she did.

City Manager Bair clarified that this public hearing is for the annexation of the property only and not that of the development.

City of Collinsville Page 2 Printed on 6/30/2022

City Council Minutes - Final June 14, 2022 Mayor Pro Tem Stehman announced the adjournment of the public hearing.

2. Ordinance Authorizing the Mayor to Execute an Annexation Agreement Between the City of Collinsville and The Barry A. McMillin Revocable Trust and the Michelle A. McMillin Revocable Trust (1075 McDonough Lake Road)

Overview by Ms. Rice, who advised this ordinance would authorize an annexation agreement for the above mentioned property. All required documents have been obtained (Petition to Annex, Annexation Agreement, and Annexation Plat). Zoning and Future Land Use Map was displayed again. She advised staff and the Planning Commission reviewed the annexation and all are in favor. She reiterated that the Site Plan was denied and the appeal process has been initiated. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:

Aye: 4 - Green, Jerome, Hausmann, and Stehman

Nay: 0

Absent: 1 - Miller

Abstain: 0

3. Ordinance Annexing Real Estate Owned by The Barry A. McMillin Revocable Trust and The Michelle A. McMillin Revocable Trust to the City of Collinsville, Illinois (1075 McDonough Lake Road)

Ms. Rice advised this ordinance would annex the aforementioned property into the corporate limits of Collinsville. All required documents have been obtained and attached hereto. She displayed the annexation plat with an aerial picture identifying the property that is not being annexed. She advised the review process was conducted and given favorable recommendation to approve.

A motion was made by Councilman Hausmann, seconded by Councilman Green to approve. The motion carried by the following vote:

Aye: 4 - Green, Jerome, Hausmann, and Stehman

Nay: 0

Absent: 1 - Miller

Abstain: 0

4. Ordinance Zoning Real Estate Owned by the Barry A. McMillin Revocable Trust and The Michelle A. McMillin Revocable Trust to "P-BP-4" Planned Business Park District (1075 McDonough Lake Road)

Ms. Rice advised this ordinance would zone the property as P-BP-4 Planned Business Park District, which would allow for the proposed development. She spoke of the project to be done in two phases.

Phase 1:

Truck Terminal with office space, maintenance building for repairs and wash

Parking lot

Landscaping

Improvements to McDonough Lake Road and other road construction

Detention basin

Phase 2 (approved for the next 5 years):

Two additional warehouses

South road completion

Zoning and Future Land Use Map displayed. She also displayed pictures of adjacent properties and clarified:

Residential property (Cobb property) will remain unincorporated

Residual Parcel (3.26 acres with farm buildings) will be annexed into the City

She explained the zoning analysis to allow for warehousing, assembly, distribution and related businesses. She displayed an aerial view locating the proposed site as well as site plan. She reiterated this site plan was previously denied but is going through the appeal process. Also displayed were elevations and renderings.

Ms. Rice highlighted the deviations as listed in the ordinance:

Lot size, width and coverage

Setbacks

Irrigation

Lighting design

City Council Minutes - Final June 14, 2022 Fencing

Staff and Planning Commission is recommending Planned Business Park District zoning.

A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:

Aye: 4 - Green, Jerome, Hausmann, and Stehman

Nay: 0

Absent: 1 - Miller

Abstain: 0

5. Ordinance Rezoning Certain Property Owned by Donna Green From "B-2" Limited Commercial District to a "P-UCD" Planned Uptown Collinsville District (403 West Main Street)

Community Development Director Travis Taylor advised the request to rezone 403 W. Main St. was submitted by the property owner to allow for the construction of a custard stand and patio area. A public hearing was held before the Planning Commission on June 9, who recommended approval of the rezoning as well as of the site plan and sign package. He described the property and displayed an aerial picture. He also displayed Zoning and Land Use map. He gave an overview of the project to include a custard stand, outdoor plaza area with seating, public restrooms/storage building, and dumpster enclosure. He spoke of the buildings being constructed out of repurposed shipping containers. He displayed renderings of the project, including landscaping and elevations. He mentioned deviations to include building height, yard requirements, facade design, and irrigation. He also highlighted the proposed signage. He spoke of the zoning analysis and advised the Planning Commission and staff recommends approval.

City Manager Bair spoke of the creativity and unique atmosphere of the project. He advised building permitz will be required and code compliant adhered to. A brief discussion was had regarding the landscaping plan and the blanket requirement for irrigation systems. City Manager Bair mentioned forthcoming code amendments to allow for, instead of deviations.

Councilman Jerome spoke of comments mentioned during the Planning Commission meeting. He advised parking is always an issue but indicated there is on street parking and a parking lot across the street. He indicated variances are issued to allow for unique and creative concepts. He spoke of repurposing a shipping containers for an ice cream business to be unique and creative. He advised the building is well designed and creates a family friendly atmosphere. He mentioned the unique water tower in the shape of a Brooks Catsup bottle.

Councilman Hausmann expressed his opinion that the type of building works well for this location in a park/plaza setting. He too mentioned unique building designs for ice cream/custard stands.

City Manager Bair addressed some public comments as well. He advised there is on street parking and a large parking lot across street. He clarified the property in question is privately owned and not public property; therefore the Homeless Rights Act does not apply.

Mayor Pro Tem Stehman inquired as to parking requirements. Director Taylor advised on street parking is considered for UCD zoning on Main Street.

A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote:

Aye: 3 - Jerome, Hausmann, and Stehman

Nay: 0

Absent: 1 - Miller

Abstain: 1 - Green

G. COUNCIL DISCUSSION

1. Financial Update 1st Quarter 2022

City Manager Bair gave a brief overview of the 1st quarter Financial Performance. He advised the General Fund revenues are 17.3% over budget projections. He outlined various revenues base on budget projections::

Home rule sales tax - 15.4% over

Cannabis tax - 15% lower

Local sales tax (including Hotel and Food & Beverage tax) - 7% over

Gateway Center - 93% over

He explained how the comparisons were made and indicated 2nd quarter report will have a month to month comparison to reflect seasonal adjustments. He advised several large expenditures skewed 1st quarter numbers.

Councilman Jerome inquired of the Gateway Center to which City Manager Bair advised business has been very profitable.

H. SPEAKERS FROM THE FLOOR

City Council Minutes - Final June 14, 2022 None.

I. COMMENTS & ANNOUNCEMENTS - MAYOR

May Pro Tem Stehman spoke of contributing community members who recently passed away: Brad Tayloe - 25 years of service as a Collinsville High School Teacher

Pat McChristian - 36 years of service as a Collinsville Unit 10 Teacher

Bill Metzger - long standing community leader (Banking career, Rotary member, scholarship foundation)

J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS

Councilman Jerome spoke of the Memorial Day fireworks event and thanked staff for their efforts.

K. COMMENTS & ANNOUNCEMENTS - CITY STAFF

Park and Recreation Director Kimberly Caughran thanked Councilman Jerome for his comments. She mentioned the upcoming movie night on the portable large screen to be held on June 24 at Woodland Park featuring Madagascar movie.

L. CONSENT AGENDA

City Clerk Wasser read the Consent Agenda.

1. Motion to Approve Payment of Bills for the Period Ending June 3, 2022, in the Amount of $1,218,661.77

2. Motion to Approve Payroll for the Period Ending May 27, 2022, in the Amount of $1,576,906.93

3. Motion to Approve Minutes of the May 24, 2022 Council Meeting

4. Resolution Reappointing A Member to the Collinsville Fire and Police Commission (Steve Hoeslcher and Jesse Hoskin)

Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Green, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote:

Aye: 4 - Green, Jerome, Hausmann, and Stehman

Nay: 0

Absent: 1 - Miller

Abstain: 0

M. NEW BUSINESS

1. Ordinance Authorizing the City Manager to Enter Into An Agreement with Competitive Suppliers Related to the Procurement of Electricity Supply

Deputy City Manager Derek Jackson advised this ordinance would allow the City Manager to enter into an agreement for electric suppliers for a fixed rate per kilowatt hours for city facilities in the Ameren Illinois territory. He advised the current agreement with Homefield Energy expires at the end of the month. Affordable Gas and Electric (AGE) has served the City as a procurement agent to solicit competitive bids. He spoke of the volatility of the energy market and various causes. He mentioned previous energy rates and Ameren's forecasted rates. He clarified that this ordinance does not lock in or authorize a rate but rather gives the City Manager authority to act upon an agreement for a quoted rate which are usually only valid for a 24 hour period.

Brief discussion was has regarding solar energy and transitional phase.

A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:

Aye: 4 - Green, Jerome, Hausmann, and Stehman

Nay: 0

Absent: 1 - Miller

Abstain: 0

N. OLD BUSINESS

O. CLOSED SESSION

P. ANNOUNCEMENTS

Q. ADJOURNMENT

A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 7:43 pm. The motion carried by the following vote:

Aye: 4 - Green, Jerome, Hausmann, and Stehman