City of Collinsville City Council met Nov. 22.
Here are the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30 pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 4 - Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller
Absent: 1 - Councilman Tony Hausmann
C. INVOCATION
Delivered by Mayor Miller.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
F. BUSINESS PRIOR TO PUBLIC INPUT
1. Public Hearing on Proposed Budget for Fiscal Year Ending December 31, 2023
a. Open Public Hearing
b. Staff Report
c. Public Input
d. Adjourn Public Hearing
Mayor Miller opened the Public Hearing.
Staff Report:
Finance Director Dustin Ziebold outlined the budget schedule:
Public Hearing Notice - published on November 3
Public Hearing and Discussion - held tonight (November 22)
2023 Budget Adoption - will be presented to Council for approval on December 13
Director Ziebold spoke of the budget direction and assumptions. He advised revenues increases are based on various economic influences and past performance; however, the City will maintain conservative estimates. He indicated expenses will be based on priority and a performance based approach. He advised the budget shows a surplus of $37,500. He spoke of changes in the property tax which reflects a $50 million increase in the City's EAV with the expiration of TIF District #1. He mentioned lowering of the City's portion of property tax rates. He spoke of utilizing excess funds in the Unassigned Fund balance for operations, capital and debt services. He mentioned paying down debt services.
Next, he outlined revenues by fund type (General, Capital Projects, Special Revenue, and Enterprise) based on past actual's for 2020 and 2021, projected and budgeted for 2022, as well as 2023 budget amounts.. He displayed a pie chart of revenues by source for the City. He showed a graph depicting property tax rate for 2023 = 0.671539 to that of 2022 = 0.729300. He showed a property tax rate comparison of Collinsville to that of surrounding communities. He explained a 5% increase in water rates for 2023.
Director Ziebold outlined expenditures by type (Personnel, Operations, Capital, Debt Service) based on past actual's for 2020 and 2021, projected and budgeted for 2022, as well as 2023 budget amounts. He also explained expenditures by each category, comparing 2023 budget to that of 2022. He advised the increase in expenditures is to pay down debt services, capital projects and personnel expenses. City Manager Bair clarified the increase in salaries and benefits is due to additional staff with the City assuming the Parks Department and Gateway Center.
He (Ziebold) explained paying down debt services in 2023:
Series 2003 Revenues Bonds - $433,000 pay in full using Hotel/Motel Tax funds
Series 2004 Revenues Bonds - $372,000 pay in full using Hotel/Motel Tax funds
Series 2014 General Obligation Bonds - $2,950,000 pay in full using Unassigned Fund balance Series 2007 List Bonds - $1,310,000 early payoff of portion of debt using Unassigned Fund balance
Lastly, he spoke of staffs involvement and thoughtful consideration in preparation of the budget. He advised the 2023 Budget will be prepared and presented to Council for approval at the December 13th meeting.
City of Collinsville Page 2 Printed on 12/21/2022
City Council Minutes - Final November 22, 2022
Councilman Stehman thanked Director Ziebold for his clear explanation of the budget and the preparation involved. City Manager Bair agreed with Councilman Stehman's comments. He spoke of the approach as being priority based.
Public Input: None
Mayor Miller adjourned the Public Hearing.
2. Public Hearing Regarding a Pre-Annexation Agreement Between the City of Collinsville and Joshua and Mackenzie Harris (29 Holiday Dr.)
a. Open Public Hearing
b. Staff Report
c. Public Input
d. Adjourn Public Hearing
Mayor Miller opened the Public Hearing.
Staff Report:
Community Development Director Travis Taylor advised the property owners of 29 Holiday Dr. petitioned the City for annexation once the property becomes contiguous. Currently, the property is outside corporate limits so a Pre-Annexation Agreement is being presented in order for the owners to have City water services.
He displayed an aerial map of the property's location and described it as being a single family dwelling. The map also depicted an existing parcel in which the City has an executed Pre-Annexation Agreement.
He advised the City currently has water service to the area; however, sewers are not available at this time.
Public Input: None
Mayor Miller adjourned the Public Hearing.
3. Ordinance Authorizing the Mayor to Execute a Pre-annexation Agreement Between the City of Collinsville and Joshua Harris and Mackenzie Harris (29 Holiday Drive)
Director Taylor advised this Ordinance would authorize the Pre-Annexation Agreement for 29 Holiday Dr. as previously discussed in the Public Hearing.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
4. Ordinance Amending the Collinsville Municipal Code Title 17 (Zoning) Section 17.120.030 Site Plan (as it Relates to When Site Plans are Required)
Director Taylor outlined the proposed amendment by removing requirement for Planning Commission review and approval of all Site Plans. He advised the goal for the amendment is to streamline the process for sites when no code deviations are requested and as a quicker turnaround incentive for developers.
He outlined the proposed language in the amendment and noting the exceptions. A brief discussion was had regarding the wording of the exceptions. Councilman Jerome indicated Exception #1 and #2 read as if both would be required instead of indicating one or the other would be required. Councilman Jerome motioned to modify Item B. to read "Exception. A site plan shall not be required in any one of the following situations" in which Council and staff agreed.
This agenda item was approve.
5. Ordinance Rezoning Certain Real Property Owned by William L Barton Jr and Pauline B Barton Located at 115 North Bluff Road from "B-3" Expressway Service Commercial District to "P-B-3" Planned Expressway Service Commercial District
Director Taylor advised he received a request to rezone 115 N. Bluff Rd. to allow for a proposed use as a daycare. He identified the property as being the former Rapid Fire Subs restaurant. The proposed planned ordinance would expand the existing B-3 district and allow for such use. He displayed pictures of the site as well as Zoning and Land Use maps. The applicant submitted a rough draft of proposed site improvements to include an enclosed green space at the rear for playground area and provide for a drop-off lane. He advised staff reviewed the request which meets all zoning analysis and recommends approval.
A brief discussion was had as to prior uses at this location. Councilman Jerome spoke of the proposed daycare use being compatible with the surrounding area and residential units at the rear.
Director Taylor advised the daycare will be a State Licensed facility in which inspections are done with many safe guards in place.
A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
6. Ordinance Rezoning Certain Real Property owned by Burdess Properties LLC Located at 2227 Vandalia Street From "R-1" Single Family Residential District to "B-2" Limited Business District
Overview by Director Taylor, who advised Burdess Properties is seeking to rezone 2227 Vandalia to B-2 Limited Commercial District on behalf of Polar Aire Heating and Cooling. He identified the address as being the former Heights Community Church, who recently relocated. The change of use to a commercial contract service company triggered the rezoning process. He displayed pictures of the site as well as Zoning and Lane Use maps. He identified proposed site improvements to include pave rear building access, remove gravel from lot, reduce excess parking spaces as they will not be needed, and construct a screen/privacy fence for service vehicles. He advised staff conducted a zoning analysis in which all requirements were met and approval is recommended.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
7. Ordinance Amending the Collinsville Municipal Code Title 5 (Business License and Regulations) by Repealing and Replacing Chapter 5.56 - Massage Establishments and Chapter 5.64 Body Art Establishments
Caitlin Rice, Senior Planner, advised this Ordinance would amend Title 5, Chapter 5.56 - Massage Establishments and Chapter 5.64 Body Art Establishments by clearly defining uses, removing antiquated and restrictive regulations, and setting general operation standards required by the State of Illinois.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
8. Ordinances Amending the Collinsville Municipal Code Title 9 (Public Peace, Morals, and Welfare) as it Relates to the Regulations for Body Art
Establishments, Section 9.32.180 - Tattooing the Body of a Minor and Section 9.32.190 - Piercing the Body of a Minor
Ms. Rice advised this amendment clean up the code by mirroring Illinois State Law requirements. City Manager Bair clarified that this amendment would adhere to State Law in identifying a minor as a person under the age of 18.
A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
9. Ordinance Amending the Collinsville Municipal Code Title 17 (Zoning) Section 17.050.010 - Use Table as it Relates to Personal Care Services (Including Massage Therapy and Body Art Establishments)
Ms. Rice indicated this amendment would consolidate land uses for massage therapy and body art establishments under Personal Care Services and would allow as a permitted use in appropriate districts. She advised all state requirements will need to be met as well as business license or registration and Health Department regulations.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
10. Ordinance Rezoning Certain Property Owned by Vermeer Midwest Inc Located at 916 Fournie Lane from "BP-3" Business Park District to a "P-BP-3" Planned Business Park District.
Ms. Rice advised the property owner of 916 Fournie Lane, Vermeer Midwest, is seeking rezone in order to allow for a 15,000 plus square foot warehouse. She advised the property is a subdivided part of Elaine Fournie's lot, currently a vacant agricultural parcel. She displayed an aerial map depicting surrounding zoning and land use. She also displayed site photos. A layout of the site was displayed and described. A rendering of the building was described with minor deviations mentioned (outdoor storage, insulated panels with smooth finish, and orientation of building). She advised staff completed a zoning analysis in which all requirements were met and recommends approval.
A discussion was had regarding the proposed oil and chip surface for the outdoor storage. Councilman Stehman spoke of wanting to maintain design guidelines for permanent surfaces to which Councilman Jerome agreed. Councilman Jerome recommended striking the exception clause, indicating the need to meet parking lot permanent surface requirements. Staff acknowledged Item C.3 which previously permitted oil and chip as a surface for outdoor storage area would be completed removed at Council's request.
A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
11. Ordinance Rezoning Certain Real Property Owned by Elaine Fournie Located at 929 McDonough Lake Road From "BP-3" Business Park District to "P-BP-3" Planned Business Park District
Ms. Rice advised her office received a request to rezone 929 McDonough Lake Rd. to P-BP-3. She identified the property as being just east of 916 Fournie. Slides were missing from the presentation; however, she identified the property by displaying aerial views of 916 Fournie and the surrounding area. This planned district would allow Vermeer to temporarily use the parcel while their site is under construction. Director Taylor clarified the temporary use would be for 18 months maximum but the P-BP-3 zoning will continue thereafter.
A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
G. COUNCIL DISCUSSION
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller spoke of the upcoming Thanksgiving holiday and a family tradition in which they acknowledge things they are grateful for. He announced the Christmas light up parade, scheduled for December 3.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS
Councilman Stehman thanked the residents for voting to keep the City as Home Rule status. He spoke of the residents as being informed and engaged by voting 72% in favor of keeping Home Rule. He thanked all those involved in educating the public with facts. Councilman Green also thanked the residents for voting in favor of keeping Home Rule status. Councilman Jerome agreed with comments.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
City Manager Bair shared a news article indicating all the city's with Home Rule referendums in Illinois won to keep their Home Rule status. He too thanked the residents for an overwhelming vote at 72% in favor.
He (Bair) announced the Festival of Trees event, scheduled for December 7.
Kimberly Caughran, Parks and Recreation Director, spoke of upcoming events:
Christmas at the Collins House and Light Up Parade - December 3 at 5:30pm
Holiday Candle Painting Workshop - December 6 at 7pm
Holiday Lights Contest
Black Friday Sale starts November 25 for 2023 Season Passes at the Aqua Park
She announced the hidden candle was found.
Police Chief Steve Evans spoke of the training his officers attend through the Southwestern Illinois Law Enforcement Commission (SILEC). To date, they have collectively attended 2,986 training hours making them 4th out of 106 agencies.
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda. Councilman Green advised she would abstain from voting as she was absent at the last meeting.
1. Motion to Approve Payment of Bills for the Period Ending November 11, 2022, in the Amount of $1,862,695.56
11-11-22 INTERNAL PAYMENTS
2. Motion to Approve Payroll for the Period Ending October 31, 2022, in the amount of $963,602.77
3. Motion to Approve Minutes of the November 8, 2022 Council Meeting
4. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order (Michael Prosser)
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Jerome, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 3 - Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 1 - Green
M. NEW BUSINESS
1. Ordinance to Award Bids and Authorize Contracts for the Purchase of Chemicals for the Water and Wastewater Treatment Plants (2023 Chemical Bids)
Public Works Director Dennis Kress advised this Ordinance would award bids and authorize contracts for the purchase of water treatment chemicals as indicated. He advised the 2023 chemical and delivery bids represent an overall increase at 18.85% from last year due to inflation.
A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
2. Ordinance to Award Bid and Authorize Contract with Millennium Construction LLC, in the Amount of $186,800 (City Hall - Second Floor Interior Renovations)
Director Kress advised this Ordinance would award bid and authorize contract for the renovations at City Hall, second floor (former courtroom) to Millennium Construction in the amount of $186,800. He advised 5 bids were received, ranging from $186,800 to $328,190. He described the scope of the project. Upon completion, the project will provide for 6 new offices and 10 workstations.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
City of Collinsville Page 11 Printed on 12/21/2022
City Council Minutes - Final November 22, 2022
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
3. Ordinance Authorizing Change Order #1 to the Contract with RCS Construction, in the Amount of $33,192.11 (2022 Concrete Replacement Program, Project #MO21-310)
Kevin Madden, Associate Engineer, advised this Ordinance would authorize a final change order to the contract with RCS in the amount of $33,192.11. The change order includes work associated with removing and replacing additional concrete slabs as well as backfilling unsuitable soils to sub grade. A motion was made by Councilman Jerome, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
4. Ordinance Authorizing A Change Order #2 to the Contract with JP Burns Excavating, Inc. in the Amount of $28,521.41 (Jefferson School Detention, Project #ST20-046)
Overview by Mr. Madden, who advised this Ordinance would authorize change order #2 of the contract with JP Burns in the amount of $28,521.41. The change order includes excavation of unsuitable materials and replacement of rock bedding and backfill as well as grading and seeding of basin.
City Manager Bair added that this project will alleviate down hill flooding issues. He mentioned seeking grants for future detention projects.
A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
5. Ordinance Authorizing an Intergovernmental Agreement for Participation in the Mutual Aid Box Alarm System (MABAS Master Agreement 2022)
Fire Chief John Bailot advised this Ordinance would authorize the Mayor to execute the revised Mutual Aid Box Alarm System (MABAS) Master Agreement. He explained the MABAS program in which the City of Collinsville has been involved with for many years, both St. Clair and Madison Counties. Corporate Counsel Steve Giacoletto added that the City has the authority to enter into such agreement under Home Rule status.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
6. Ordinance Authorizing the Mayor to Execute a Lease Agreement Between the City of Collinsville and Keller Farms, Inc. for the Farming of Real Estate (510 and 520 South Bluff Road - 2023 to 2024)
Overview by Derek Jackson, Deputy City Manager, who advised this Ordinance would authorize an lease agreement with Keller Farms, Inc. for farming of 510 and 520 S. Bluff Road. Keller Farms will pay the City $3,000 to farm the 13 acres. He advised farming the property would alleviate the Street Department from having to maintain the grounds. Lastly, he clarified the lease agreement would not disrupt the timeline of improvements to the Sports Complex.
A motion was made by Councilman Jerome, seconded by Councilman Green City of Collinsville Page 13 Printed on 12/21/2022
City Council Minutes - Final November 22, 2022 to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
Mayor Miller asked for a motion to proceeded into closed session in accordance with 5 ILCS 120/2(c):
2. Collective bargaining
5. The purchase or lease of real property
11. Pending or Threatened or Imminent Litigation
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Green, seconded by Councilman Jerome to adjourn at 8:37 pm. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Jerome, and Miller
Nay: 0
Absent: 1 - Hausmann
Abstain: 0
https://collinsville.legistar1.com/collinsville/meetings/2022/11/1607_M_City_Council_22-11-22_Minutes.pdf
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