The city of Edwardsville Public Services Committee met Sept. 27 to amend an ordinance code.
Here are the meeting's minutes, as provided by the committee:
The Edwardsville Public Services Committee oversees all matters pertaining to streets, alleys, public lighting, recycling center, trash collection, waterworks and sewerage systems, and the Public Works Office.
PUBLIC SERVICES COMMITTEE MINUTES Tuesday, September 27, 2016
Present:
Alderman Jeanette Mallon Alderman Craig Louer Alderman Barbara Stamer Hal Patton, Mayor Tim Harr, City Administrator Eric Williams, Director of Public Works Ryan Zwijack, City Engineer David Sirko, Assistant City Engineer Mike Filback, EPD Cody King, Intelligencer Heather Schrobiligen, 3324 Karros Ct.
Excused:
, Public Comment:
items forwarded to Council:
A.
Approval of Minutes from the Public Services Committee meeting of August 30, 2016. Alderman Mallon noted that a correction to the next meeting date was required. Alderman Louer made a motion to recommend Approval of the Minutes from the Public Services Committee meeting of August 30, 2016 with correction to the next meeting date. Alderman Mallon seconded the motion. All Ayes, Committee forwarded to Council for information.
A Resolution Vacating an Easement and Dedicating an Easement within Theatre View Commercial Park. Eric Williams explained that this area is currently where Eclipse Car Wash, Planet Fitness, and the soon to be completed First to the Finish are located. Eclipse Car Wash has purchased a portion of the adjacent lot. With this purchase a new Cross access easement is required to maintain access the interior lot, and the existing access easement is no longer feasible for constructing an access road for adjacent lots, Alderman Stamer made a motion to recommend A Resolution Vacating an Easement and Dedicating an Easement within Theatre View Commercial Park. Alderman Louer seconded the motion. All ayes. Committee forwarded to Council for approval.
Approval to Award the Purchase of a WBox Spreader and Liquid Brine Application System to Woody's Municipal Supply Company, in the amount of $16,568.00 David Sirko explained that this item will award the purchase of a Liquid Brine Application system for use during winter storm events. This item will be skid mounted and can be installed or removed from a
tandem dump truck in a matter of minutes. This item was budgeted under the Capital Expenditures General Fund, Alderman Stamer made a motion to recommend Approval to Award the Purchase of a V Box Spreader and Liquid Brine Application System to Woody's Municipal Supply Company, in the amount of $16,568.00, Alderman Louer seconded the motion, Al Ayes. Committee forwarded to Council for approval,
D. Approval to Award the Purchase of a Concrete Slab Sawto Nuway Concrete Forms Troy, LLC, in the amount of $34,880.00 Sirko explained that this item will award the purchase of a new Slab Saw for use in projects involving pavement removal. The bid includes the saw and a supply of three blades. The saw was budgeted under the Capital Expenditures General Fund and the blades will be purchased using street operations funds. Alderman Louer made a motion to recommend Approval to Award the Purchase of a Concrete Slab Saw to Nuway Concrete Forms Troy, LLC, in the amount of $34,880.00. Alderman Stamer seconded the motion. All Ayes, Committee forwarded to Council for approval.
E. Discussion of Utility Bill for 321 North Fillmore
Staff and Committee discussed the usage history of the property as well as leaks that have been repaired recently. Staff stated that the new meters are much more efficient at capturing all water usage, so this may be a factor in the increased bill amount. If all leaks have been repaired in the house, the usage should stabilize. No adjustment will be made at this time,
. items Forwarded to ACS:
A. Resolution for the Approval of Fence Variance at 3324 Karros Court to Allow a Fence in a Utility Easement, David Sirko explained that the resident at 3324 Karros Court has petitioned for a Wariance to allow placement of a fence within an existing Utility Easement. The resident has previously applied for and was issued a Construction permit for a pool and fence, both of which were out of the easement. Upon further layout and site visits, it was determined that the neighbors have installed their fence approximately 6.5 feet into the easement. The neighbors did apply and receive a permit for their pool and fence and the site plan and staff comments reflect that both were to be installed out of the Easement. This variance would allow the resident at 3324 Karros Ct. to align their fence with the neighbors, Alderman Louer made a motion to forward the Resolution for the Approval of Fence Wariance at 3324 Karros Court to Allow a Fence in a Utility Easement with a recommendation to Deny, to the Administrative and Community Services Committee, Aldeman Stamer seconded the motion. All Ayes, Committee forwarded to ACS for Consideration.
IV. Old Business:
A. An Ordinance Amending Chapter 118, Articlell, of the Codified Ordinances of the City of
Edwardsville (sewer). Ryan Zwijack presented background information including a comparison of costs and revenues based upon the Current billing structure. Staff proposed increasing the rate for sewage per 1000 gallons, as well as the fixed user fees for both City residents and out of City residents. Aldeman Stamer made a motion to forward An Ordinance Amending Chapter 118, Article II, of the Codified Ordinances of the City of Edwardsville (sewer), with a recommendation to Approve, to the Administrative and Community Services Committee. Alderman Louer seconded the motion, All Ayes. Committee forwarded to ACS for consideration,
B. Discussion of Utility Bill for 810 Ruskim.
Staff will make Contact with the homeowner and determine where the Feak is located and determine if an adjustment to the sewer usage should be credited,
W. New Business:
VI. Information for Council Agenda:
A. Change Order 1 and Final to RCS Construction Inc., for the 2016 Patching and Crack Sealing
Contract in the increased amount of $9,973.27 Sirko explained that is reconciles the final quantities of this contract, and allows for final payment.
B. Next Public Services Committee meeting will be held in the Governor Edwards Conference Room
(Committee Room) of the City Hall Building on Tuesday, October 11, 2016 at 5:00 p.m.
VII. Adjournment; Alderman Mallon made a motion to adjourn, Alderman Louer seconded the motion,
Committee adjourned at 6:35p.m.
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