The city of Alton Committee of the Whole met Oct. 24 to purchase a new Ford truck.
Here are the meeting's minutes, as provided by the committee:
The Alton Committee of the Whole is responsible for reviewing and auditing all bills, considering property tax abatement for industrial firms and managing the Municipal Band. Meeting are held at 7 p.m. on Mondays preceding city council meetings.
CITY OF ALTON ALTON, ILLINOIS
OCTOBER 24, 2016
A Regular Meeting of the Committee of the Whole was held in the City Council Chambers, City Hall Building, Alton, Illinois at approximately 6:00 p.m. on the above date.
The meeting was called to order by Chairman Fleming.
Roll Call of members present or absent was as follows: PRESENT: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 ABSENT: None – 0
Also in attendance were Mayor Walker; Treasurer Roth; Comptroller Cowan; Wastewater Treatment Operations Supervisor Gibson; Director of Development and Housing Caffey; Personnel Director Scoggins; Police Chief Simmons; Fire Chief Sebold; Director of Park & Recreation Haynes; Director of Public Works Barnhart; City Council Coordinator Clark; Asst. Corporation Counselor Williams; Corporation Counselor Schrempf.
Chairman Fleming presented the Discount and Special Bills paid as listed in the Comptroller’s Report dated October 24, 2016 be approved and a Resolution authorizing same be presented at Wednesday’s Council Meeting. Mr. Ryan made a motion, seconded by Mr. Boulds, that said bills be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the Laid Over Resolution, re: That the mayor is hereby authorized and directed to execute the attached Intergovernmental Agreement between Madison County Mass Transit District and the City of Alton regarding the Alton Regional Multi-Modal Transportation Center. Mr. Ryan made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Resolution, re: That the Mayor is hereby authorized and directed to execute the attached redevelopment agreement with The Brown Bag Bistro, LLC, pursuant to the terms of the Alton Tax Increment Finance Grant Program. Mr. Ryan made a motion, seconded by Mrs. MacAfee, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Brake – 5 NAYS: None – 0 ABSTAIN – Velloff - 1
Chairman Fleming presented the following Resolution, re: The Alton Road Runners Club is sponsoring a road race in the City of Alton and this road race will require the temporary closure of the eastbound lanes of McAdams Highway (IL. RTE 100), A State Highway in the City of Alton on November 26, 2016. Mr. Ryan made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Resolution, re: That the Public Works Director be and is hereby authorized to purchase one 2016 Ford F250 Regular Cab 4x4 using State bid pricing, Contract #4018237, in the amount of $27,260.00 and the Public Works Department is also hereby authorized to trade in the following vehicle: 2003 Ford F450 (5-035), in the amount of $2,500.00 and that funding will come from the Treatment Plant Fund (1712/9760). Mr. Ryan made a motion, seconded by Mr. Boulds, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Resolution, re: That the City Clerk is hereby authorized and directed to publish the attached Notice of Sale of Real Property for three (3) consecutive weeks with the date of initial publication on or about October 28, 2016. Mr. Brake made a motion, seconded by Mr. Ryan, that said resolution be approved.
Mr. Brake presented the following Amendment:
That the City Clerk is hereby authorized and directed to publish the attached Notice of Sale of Real Property for three (3) consecutive weeks with the date of initial publication on or about October 28, 2016. Mr. Brake made a motion, seconded by Mr. Boulds, that said amendment be approved. The motion passed by the following vote: AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Mr. Brake made a motion, seconded by Mr. Boulds, that said resolution as amended be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Resolution, re: That its officials and agents are hereby authorized to pursue appropriate legal action against such properties in the Circuit Court as listed below: 619-621 Ridge; 918 E 6th; 610 Anderson; 221 Brookside; 1925 Gross; 1910 Central; 1127 Highland; 3028 Glenwood. Mr. Brake made a motion, seconded by Mr. Ryan, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Resolution, re: The City of Alton has received notification that a CMAQ Grant has been awarded to the City of Alton for the improvements to the entrance and exit of Gordon Moore Park which will in part establish additional turn lanes and be it resolved by the City Council of the City of Alton, Illinois that the expenditure of $24,800.00 from line item 1901-8030 of the current budget year for the costs as set forth above is hereby approved with payouts to be commensurate with project progress. Mr. Boulds made a motion, seconded by Mr. Ryan, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Resolution, re: The City of Alton has been granted federal Congestion Mitigation and Air Quality (CMAQ) funds for improvements at the intersection of Park Road and IL Route 140 (entrance to Gordon Moore Park) and that upon receipt of the final version, the Mayor is hereby authorized to execute the “Local Public Agency Agreement for Federal Participation” between the Illinois Department of Transportation and the City of Alton for the above described project. Mr. Boulds made a motion, seconded by Mr. Ryan, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Resolution, re: The City of Alton has been granted federal Congestion Mitigation and Air Quality (CMAQ) funds for improvements at the intersection of Park Road and IL Route 140 (entrance to Gordon Moore Park) and that the “Preliminary Engineering Services Agreement for Federal Participation” between Sheppard, Morgan and Schwaab Inc. and the City of Alton be and is hereby approved. Mr. Boulds made a motion, seconded by Mr. Ryan, that said resolution be approved. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Bid Report and Resolution, re: Bid #2016 – 25, Asbestos Abatement at 3516 Hoover Drive, 1315 -1317 State Street, 6 Knoll Drive and 2502 Krum Street for the Building and Zoning Department. Mr. Ryan made a motion, seconded by Mr. Brake, that the best bid of AbatePro Inc. for Asbestos Abatement at 3516 Hoover Drive in the amount of $l,920.00, for 1315 – 1317 State Street in the amount of $350.00, for 6 Knoll Drive in the amount of $500.00, and for 2502 Krum Street in the amount of $1,600.00 be awarded for Bid #2016 – 25 for the Building & Zoning Department. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
Chairman Fleming presented the following Bid Report and Resolution, re: Bid #2016 – 26, Demolition of 2421 Clawson Street, 240 West 19th Street, 2121 Country Club Drive and 306 West 13th Street for the Building and Zoning Department. Mr. Ryan made a motion, seconded by Mr. Boulds, that the best bid of S. Shafer Excavating Inc. for demolition of 2421 Clawson Street in the amount of $6,200.00, and for 240 West 19th Street in the amount of $5,300.00, and of Supreme Trucking & Excavating, LLC for demolition of 2121 Country Club Drive in the amount of $9,500.00 and of 306 West 13th Street in the amount of $9,600.00 be awarded for Bid #2016 – 26 for the Building & Zoning Department. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
There being no further business to come before the Committee of the Whole at this time, Mr. Boulds made a motion, seconded by Mr. Brake, that said meeting adjourn. The motion passed by the following vote:
AYES: Fleming, Boulds, Ryan, MacAfee, Velloff, Brake – 6 NAYS: None – 0
GARY FLEMING CHAIRMAN
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