Village of Godfrey Board of Trustees met May 7.
Here is the minutes provided by the board:
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:11 p.m., May 7, 2019 at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call: Present: Mark Stewart, Jeff Weber, Joe Springman, Karen McAtee, Nathan Schrumpf, Ben Allen and Michael McCormick. Absent: None
Village Attorney: Tom Long Building Code and Zoning Administrator: Laura Dixon Director of Parks and Recreation: Todd Strubhart Director of Maintenance: Jim Lewis Village Engineer Absent: Richard Beran Economic Development: Jim Mager
Mayor McCormick asked for the approval of the minutes for the April 3, 2019, meeting. Minutes were approved with no objections from the Board of Trustees.
FINANCIAL REPORT - March 2019 Trustee Stewart, presented the Financial Report for revenue received during the month of March 2019: $ 654,283 to the General Fund; $ 38,106 in the Motor Fuel Tax Fund; $ 236,250 in the Sewer Fund; $ 97,067 in the Business District; and $ 5 in the TIF District for a combined total of $1,025,711. The fund balances at the end of March 2019 were: $ 8,149,833 in the General Fund; $ 1,349,454 in the Motor Fuel Tax Fund; $ 3,673,328 in the Sewer Fund; $ 3,859,666 in the Business District; and $ 167,000 in the TIF District for a combined total of $17,199,281.
PUBLIC COMMENTS:
Margaret Davidson of 6217 Isabel St, Godfrey IL addressed the Board regarding drainage issues and standing storm water on her property. She handed out pictures and a letter.
Discussion was had regarding detention basins to help with water runoff. Jim Lewis, director of Maintenance and Rich Beran, director of Parks and Recreation were asked by the Board to investigate options for correcting the problem, and to contact the owner of the field to inquire about purchasing a portion of the land for a retention basin.
Brenda Hausfaus addressed the Board regarding Winter Lane. She believes “the old part of Godfrey needs attention”. She further reported there was broken soil and pavement on the side of Winter Lane, and with the road being so narrow, someone is going to have an accident. Drainage ditches on Winter Lane also need cleaned.
STANDING COMMITTEES:
PUBLIC SAFETY COMMITTEE:
Ben Allen reported that the next meeting of Public Safety Committee will be June 3, 2019 at 6:00 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT
Chairman Stewart moved for the approval of the lowest bid for 200.0 tons of Bituminous Materials, CR-2 Furnished and Applied from JTC Petroleum Company of Maryville, IL at a cost of $83,262, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance of Mill and Overlay- Robert Drive at a cost not to exceed $84,800, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for payment for Street Lights and Traffic Signals within the Business District to be paid from Business District Funds, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the safety bonus for the Public Works Union Employees for $150 gift card, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the purchase of a 1985 John Deere 570A Road Grader from Collinsville Township at a cost of $15,000, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the purchase of a Rolling Gantry from St. Peters Hardware of Alton, Illinois at a cost of $4,545, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Change Order #1 for the Wick- Mor Place Sanitary Sewer Lining Project by Insituform Technologies, USA, LLC. of St. Louis, Missouri for additional work necessary to properly repair the sanitary sewers for CIPP for an additional $4,950.00 for a total project cost of $137,822.20, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of Sewer Line Repair-Emergency - Humbert Road and Bedford Drive - Seiler Excavating, Alton, Illinois in the amount $4,001.74 and to give authorization to the Village Treasurer to make payment as a June 2019 Pre-Paid, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of Proposal Received for the Pavement Restoration at Humbert Road and Bedford Drive from Seiler Excavating of Alton, Illinois at a cost of $2,900, seconded by Trustee Schrumpf. Poll of Board: Ayes- 6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Eagle Point Tree Removal by St. Peters Landscaping and Excavation of Godfrey, IL at a cost of $800.00 and to authorize the Village Treasurer to make payment when work is completed and invoice and Workman Comp payroll has been received, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the Approval of the purchase and install of a Variable Frequency Drive unit from Illinois Electric Works in the amount of $4,054 and to authorize the Village Treasurer to make payment when work is completed and invoice is received, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the point repair on the sanitary sewer main by Seiler Excavating of Alton, Illinois in the amount of $3,115.00, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the Approval of the lamphole replacement project for 810 Southmoor Dr. by Ebbler Excavating of Brighton Il, and to authorize the Village Treasurer make the payment of $7,332.00 when the installation has been installed and the invoice and Workmen comp payroll has been received, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the Approval of the Cured-In Place Project Pierce Lane with Insituform of St. Louis, Missouri at a cost of $11,719 and to give authorization to the Village Treasurer to make payment as a June 2019 Pre-Paid, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of installation of up to 8 flow monitors in the Godfrey system with ADS Environmental Services of Earth City, Missouri for an amount not to exceed $42,800 and a monthly extension at a cost of $14,400, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent- 0. Motion carried.
Chairman Stewart moved for the approval to have Edgie Design Inc of Doweltown, TN to inspect the Zip Line and to train 10 individuals to operate the Zip Line and to give authorization to the Village Treasurer to make a payment in the amount of $1,965.00 as a June Accounts Payable Pre-Paid, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of payment of the application fee of $100.00 to IMLRMA for additional Fireworks Liability Coverage and to give authorization to the Village Treasurer to make payment as a June 2019 Accounts Payable, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent- 0. Motion carried.
Chairman Stewart moved for the approval to apply for the Madison County Solar Park Grant and Approval of Resolution authorization to apply for the Madison County Solar Park Grant, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the 5 year Roadway Maintenance Program submitted April 22, 2019, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval appropriations request to support Parking Lot Renovation/Repair for Smart Choice Auto Sales in the amount of $5,563.00, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the appropriations request to support Bliss Salon through the Façade Improvement Program in the amount of $2,675.00, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the month of May 2019 General Fund $1,104,596.61 and the Motor Fuel Tax Fund $60,944.68; and the Street Department $97,393.95, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period of 03/01/2019 to 04/13/2019 for the Village for a total payroll of $ 102,106.41, mileage of $ 370.33 and payroll taxes of $15,880.32, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Proposal to Provide Audit Services from Scheffel Boyle, Certified Public Accountants of Alton, Illinois at a cost of $9,785, seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee will be June 3, 2019, after the close of the Public Safety Committee.
COMMITTEE REPORT:
PARKS AND RECREATION DEPARTMENT
Todd Strubhart, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be May 10, 2019 at 8:30 a.m.
PLANNING AND ZONING COMMISSION
Laura Dixon, Building and Zoning Administrator, reported that the next meeting of the Planning and Zoning Commission will be May 15, 2019 at 6:30 p.m.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE
Tom Long, Chairman of the Community Planning, Economic Development and Infrastructure Committee, reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on May 8, 2019 at 6:00 p.m.
SPECIAL PROJECTS SEWER COMMITTEE
Jeff Weber, Chairman of the Special Projects Sewer Committee, reported that the next meeting of the Special Projects Sewer Committee will be June 5, 2019 at 5:00 p.m.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE
Virginia Woulfe-Beile, Chairman of the Climate Protection and Energy Efficiency Committee reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be May 17, 2019 at 12:00 p.m. at the Village Hall.
EDSA COMMITTEE
Chris Sichra reported that the next meeting of the EDSA Committee will be May 21, 2019 at 11:00 a.m. at Village Hall Conference Room.
COMMUNICATIONS:
Trustee Weber moved to place all correspondence on file in the Clerk’s office: Thank You Note From Fire Chief, Thank You Note From The Miller Family, Email From Dan Sommer, Email From Tom Long on Teamsters, Email From Fire Chief on Jake Ringering, Email From Fire Chief on Fire Truck, Email From j. Hagen on Power Outages, Email From IDOT on Flagger Training, Email From Brad Cole, Email From Sheila Goins, Email From IDOT on MFT Account, Email From Rich Beran To Karen Cooper, Email From Rich Beran on Letter to Residents, Email From Tom Long to KCS, Email From D. Tuttle on Sign, Notice From Illinois Dept. of Security, Letter From J. Goeken, Email From Congressman Davis on Captain Ringering, Email From Tom Long on Comprehensive Plan, Email From Tom Long on FOIA, Email From Jude Nelson on Road Projects, Email From Jason Enos on Disc Golf, Memo of Support From Rep Monica Bristow, Memo of Support From Senator R. Crowe, May 2019 Calendar, Foreclosure Notice for 1114 Juniper Ave, Foreclosure Notice for 4642 N Alby, Foreclosure Notice for 7512 Godfrey Rd, Foreclosure Notice for 3412 Morkel Drive, Foreclosure Notice for 5501 Ladue Dr, Foreclosure Notice for 1116 Merlin Ln, Foreclosure Notice for 5713 King Arthur, Pre-Hearing Conference Ameren Illinois 2019-04-09, PreHearing conference Ameren Illinois 2019-05-03, Pre-Hearing Conference Illinois American Water 2019-04-10, April 2019 Revenue Totals, April 2019 Sewer Payments, Animal Control Report for Feb & March 2019, Seconded by Trustee Stewart. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
OLD BUSINESS:
No old business at this time.
NEW BUSINESS:
CONSIDERATION AND APPROVAL OF THE PROCLAMATION FOR 50TH ANNIVERSARY OF MUNICIPAL CLERK'S WEEK MAY 5-11, 2019
Trustee Weber move for the Approval Of The Proclamation For 50th Anniversary Of Municipal Clerk's Week May 5-11, 2019,
5th ANNIVERSARY OF MUNICIPAL CLERICS 'WEEX May 5 - 11, 2019
Whereas, The Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the wort-c. and
Whereas, The Office of the Municipal-Clerk is the oldest among public servants, and Whereas, The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels, and
Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all
Whereas, The Municipal Clerk serves as the information center on functions of local government and community.
Whereas, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations.
"Whereas, It is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk.
Now, Therefore, I, Michael J. McCormick, Mayor of the Village of Godfrey, do recognize the week of May 5 through May 11, 2019, as Municipal- Clerks Week, and further extend appreciation to our Municipal-Clerk, Bethany A. Bohn and to all deputy clerks for the vital services they perform and their exemplary dedication to the communities they represent.
Dated this 7th day of May, 2019 Seconded by Trustee Schrumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
CONSIDERATION AND APPROVAL OF THE RESOLUTION TO OFFER "FOR SALE" OF LOTS LOCATED AT 5320 AND 5324 GODFREY ROAD.
Trustee Weber moved for the Consideration and Approval of Resolution 2019- 06 Resolution to offer “For Sale” of lots located at 5320 and 5324 Godfrey Rd.
Whereas, the Village of Godfrey, Illinois ( Village ) an Illinois Municipal entity, possess certain real property located at 5320 Godfrey Road, Godfrey, Illinois ( the Property ) consisting of two parcels the parcel numbers being: 24-2-01-26-03- 302-020 ( Parcel 1 ) and 24-2-01-26-03-302-021 ( Parcel 2 ) ; and,
Whereas, pursuant to 65 ILCS 5/11-76-4.1, the corporate authorities by resolution may authorize the sale of surplus real estate; and,
Whereas, the Property is zoned B-5; and,
Whereas, the Property size is approximately 100' x 649'. Whereas, the Property is currently vacant; and,
Whereas, the Trustees of the Village of Godfrey believe it is in the best interests of the Village to submit the Property to private use as the Village has no immediate use for the Property; and,
Whereas, the Trustees of the Village of Godfrey declare the Property to be surplus real estate of the Village and desire to sell such Property for private use.
Now, Therefore, it is Resolved by Board of Trustees of the Village of Godfrey as follows:
1. Resolved, the Property , Parcels 1 & 2 , described on the attached Exhibit A, which is hereby incorporated by reference, is declared to be surplus real estate of the Village; and,
2. Resolved, the Board of Trustees authorizes the sale of the Property to the general public; and,
3. Resolved, the Board of Trustees directs that the staff of the Village of Godfrey conduct the sale process; and,
4. Resolved, the sale of the Property shall be subject to the terms of sale as set forth on the attached Exhibit B.
Seconded by Trustee McAtee. Ayes-6, Nays-0, Absent-0. Motion carried.
ZONING MATTERS: CONSIDERATION AND APPROVAL OF RESOLUTION OF THE FINAL PLAT "COTTAGES AT DAVIS POND
Trustee McAtee moved for the approval of the Resolution of the Final Plat “Cottages at Davis Pond”
BE IT RESOLVED by the Board of Trustees of the Village of Godfrey, Illinois that the Final Plat of "COTTAGES AT DAVIS POND" as presented to the Planning and Zoning Commission at its regular meeting of April 17, 2019, be and the same is hereby approved with the following additional items:
1. Provide copy of the final plat to the Village Clerk in the MicroStation format on computer disk acceptable to the Village Engineer before the Village of Godfrey will sign said plat.
2. File Final Plat with Madison County Recorder's Office and provide Four (4) copies of the Record Final Plat and any covenants/restrictions to the Village Clerk's Office.
Seconded by Trustee Stewart. Roll Call Vote: Ayes-McAtee, Schrumpf, Springman, Stewart, Weber, Allen, Nays- , Absent-None. Motion carried.
CONSIDERATION AND APPROVAL of AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF GODFREY, ILLINOIS, FOR A VARIANCE FOR FRONT AND REAR YARD SETBACK AT LOT 19 QUATOGA BLUFF, GODFREY, ILLINOIS-First Reading
Trustee McAtee moved for the Approval Of An Ordinance Amending The Zoning Ordinance Of The Village Of Godfrey, Illinois, For A Variance For Front And Rear Yard Setback At Lot 19 Quatoga Bluff, Godfrey, Illinois, seconded by Trustee Stewart.
Roll Call Vote: Ayes-McAtee, Schrumpf, Springman, Stewart, Allen, Nays-Weber, Absent-None. Motion carried.
CONSIDERATION AND APPROVAL FOR THE VILLAGE TO APPLY FOR THE US EPA'S RECREATION ECONOMY FOR RURAL COMMUNITIES PLANNING ASSISTANCE GRANT.
Trustee Weber moved for the approval For The Village To Apply For The Us Epa's Recreation Economy For Rural Communities Planning Assistance Grant, seconded by Trustee Stewart. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
PUBLIC COMMENTS:
Trustee Allen moved to adjourn the meeting at 7:52 p.m., seconded by Trustee McAtee. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
https://godfreyil.org/boards-and-committees/village-board-of-trustees/#87-minutes-1545320134
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