Village of Godfrey Board of Trustees met Feb. 4.
Here is the minutes provided by the board:
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:00 p.m. at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call:
Present: Mark Stewart, Nathan Schrumpf, Ben Allen, Virginia Woulfe-Beile, Karen McAtee and Michael McCormick.
Absent: Jeff Weber
Village Attorney: Tom Long
Building Code and Zoning Administrator: Laura Dixon
Director of Parks and Recreation: Todd Strubhart
Director of Maintenance: Jim Lewis
Village Engineer: Richard Beran
Economic Development: Jim Mager
Mayor McCormick asked for the approval of the minutes for the January 21, 2020, meeting. Minutes were approved with no objections from the Board of Trustees.
PRESENTATIONS:
FINANCIAL REPORT: Trustee Stewart read the December 2019 Treasurer’s Report
PUBLIC COMMENTS: Jim Mager, Director of Economic Development, introduced the new intern, Will Klinke. Will grew up in Godfrey and will be graduating in May from SIUE. Further, Will is pursuing his Master’s Degree at SIUE, so, potentially, he can stay on longer if needed.
STANDING COMMITTEES:
PUBLIC SAFETY COMMITTEE:
Ben Allen reported that the next meeting of Public Safety Committee will be March 2, 2020 at 6:00 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT
Trustee Stewart reported that the next meeting of the Finance Committee will be March 2, 2020, after the close of the Public Safety Committee.
Trustee Stewart moved for the approval to spray out the retention pond pipe behind Deer Creek Ct, seconded by Trustee Schrumpf. Poll of Board: Ayes5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval for the Glazebrook Park Solar System SREC application to Carbon Solutions Group LLC of Chicago Illinois in the amount of $300.00, and to give authorization to Village Treasurer to make payment as a March 2020 pre-pay, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval of the purchase of a new field Striper for the Parks and Recreation Department from Pioneer Athletics & Manufacturing of Cleveland, OH at a cost of $3,899.65, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved to give authorization to the Village Engineer to advertise and seek bids for the Storeyland Concrete Pavement Replacement Project, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved to accept the revised proposal for appraisals for land acquisition services for 2 parcels of right of way for the Trail Project on West Delmar Avenue the property to be dedicated for the F.E. Widman Bike Trail by Lochmueller Group, Troy, Illinois in the amount not to exceed $7,600.00, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved to give authorization to the Village Treasurer to make pre-payment of the monthly invoice for the Parks and Recreation/Zoning Department to the Great American Financial Services of Dallas, Texas for the amount of $222.36 per month, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval of the Letter of Intent for the Village of Godfrey cost participation for the sidewalks and decorative roundabout center island treatments for the IL3 Dual Roundabout Project at an estimated cost of $66,000 and to give authorization to the Mayor to sign the proposed Letter of Intent, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval for the reimbursement to Barry Macias Insurance Agency, 1101 West Delmar Avenue for the construction cost of a new signage per Façade Improvement Project that was approved in October 2019 in the amount of $10,148.00 and to give authorization to the Village Treasurer to make payment as a March 2020 pre-pay, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval of Facade Improvement Grant application for Brad Haug of Blacks Sporting Goods, 3011 Godfrey Road for a total amount not to exceed $4,645 and to give authorization to the Village Treasurer to make payment when the work has been completed and invoices are received, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays0, Absent-1. Motion carried.
Trustee Stewart moved for the approval for 2020 renewal of membership in the St. Louis Regional Chamber in the amount of $670.00 and give authorization to the Village Treasurer to make payment as a March 2020 pre-pay, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0,
Absent-1. Motion carried.
Trustee Stewart moved for the approval for Jim Mager, Director of Economic Development, to attend and represent the Village of Godfrey at the International Council of Shopping Centers "RECon" conference in Las Vegas Nevada on May 17-19, 2020 and to potentially partner with the City of Alton to develop a budget for the event not to exceed $4,000, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval of the registration fee of $50.00 for Virginia Woulfe-Beile to attend the IML Municipal Regulation of Adult-Use Cannabis Seminar in O’Fallon Illinois on May 21, 2020 and to give authorization to the Village Treasurer to make payment as a March 2020 Pre-pay, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved to waive the Raffle License fee and bond requirements for the Alton Community Service League 50/50 and additional raffles on March 7, 2020 at the Alton Wood River Sportsman’s Club, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved to waive the Raffle License fee and bond requirements for the Zonta Club of Alton-Wood River 50/50 Raffle on April 29, 2020 at the Alton Wood River Sportsman’s Club, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval of the Village of Godfrey codification cost for Supplement 33 from Municode of Tallahassee, Florida in the amount of $2,157, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval of the February 2020 Accounts Payable: General Fund $401,820.80 and the Motor Fuel Tax Fund $32,044.58; and the Street Department $71,863.08, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Trustee Stewart moved for the approval of the Payroll Account for the period of 12/01/19 to 1/18/2020 for the Village for a total payroll of $104,765.44, mileage of $266.80 and payroll taxes of $17,328.66, seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
COMMITTEE REPORT:
PARKS AND RECREATION DEPARTMENT
Todd Strubhart, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be February 14, 2020 at 8:30 a.m.
PLANNING AND ZONING COMMISSION
Laura Dixon, Building and Zoning Administrator, reported that the next meeting of the Planning and Zoning Commission will be February 19, 2020 at 6:00 p.m.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE
Jim Mager reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee on February 12, 2020 at 6:00 p.m.
COMPREHENSIVE PLANNING COMMITTEE
Jim Mager reported that there is no meeting of the Comprehensive Planning Committee scheduled at this time.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE
Virginia Woulfe-Beile, Trustee of the Climate Protection and Energy Efficiency Committee reported that the next meeting of the Godfrey Climate Protection and Energy Efficiency Committee will be February 21, 2020.
EDSA COMMITTEE
Chris Sichra reported that the next meeting of the EDSA Committee will be February 10, 2020 at 11:00 a.m. at Village Hall Conference Room.
STORM WATER COMMITTEE
Mark Stewart, Trustee of the Storm Water Committee reported that the next meeting of the Storm Water Committee will be February 5, 2020 at 5:30 p.m.
COMMUNICATIONS:
• Trustee Stewart moved to place all correspondence on file in the Mayor and Clerk’s office: Email from Virginia Woulfe-Beile, Email from J. Bodi, Email from T. Long- sewer, Email from T. Long-short term rental, Email from T. Long-design build services, Email from T. Long - Animal Conrol, Email from Sam Stemm Assessor Question, Email from J. Mager - Coltons group, Email from IDOT, Email from Brenda Hausafus - Air B&B, Email from Animal Control, Email from Kevin McKee, Memo from J. Keller, Memo from Mayor McCormick, Email from C. Sichra, Memo from R. Davis, Email from Bethany Bohn, Memo from Ameren, Email from D. Wedding, Email from R.
Johnston, Email from K. Botterbush, Press Release from Mayor's office,
Thank you note from Patricia Neal, Thank you note from Jim and Mary,
Thank you note from Michelle, Email from Rosalie Huebner, Email from Grow Solar, February 2020 Calendar, January 2020 Clerk's Revenue, January 2020 Sewer Payments, Email From Frontpoint,, Seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
UNFINISHED BUSINESS:
NEW BUSINESS:
**First Reading**
CONSIDERATION AND APPROVAL OF AN ORDINANCE AMENDING REGULATIONS FOR TRANSIENT MERCHANTS AND ITINERANT VENDORS WITHIN THE VILLAGEOF GODFREY, MADISON COUNTY, ILLINOIS
**First Reading
CONSIDERATION AND APPROVAL OF AN ORDINANCE TO ESTABLISH HOSTING OF SHORT TERM RENTALS WITHIN THE VILLAGE OF GODFREY, ILLINOIS CODE OF ORDINANCES FOR THE VILLAGE OF GODFREY
Mayor McCormick opened the floor for public comments
Ron Deedrick, 522 S Fifth St., Springfield IL 62701, from the Illinois Realtors Association, addressed the Board concerning the Ordinance. Mr Deedrick suggested some corrections regarding changing “wine” to “alcohol”, eliminate baked goods and cookies, and to change some homes that are currently zoned agriculture to R-1. Mr. Deedrick is excited that the Village of Godfrey is addressing the short term rental need.
CONSIDERATION AND APPROVAL OF RESOLUTION FOR RELEASE OF EXECUTIVE SESSION MINUTES.
Trustee Stewart moved for the approval of Resolution 2020-04 EXECUTIVE
SESSION MINUTES APPROVAL, seconded by Trustee Schrumpf. Roll Call Vote:
Ayes-Stewart, Schrumpf, McAtee, Allen, Woulfe-Beile, Nays-None, Absent-Weber
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF GODFREY, ILLINOIS, that the following Executive Session Minutes have been
reviewed and released for public inspection:
January 22, 2019 Personnel Matters - 5 ILCS 120/2 (c) (1)
June 18, 2019 Purchase Land – 5 ILCS 120/2 (c) (5) (6)
July 1, 2019 Sale of Land – 5 ILCS 120/2 (c) (5) (6)
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF GODFREY, ILLINOIS, The following Executive Session Minutes will be held closed until further approval given by the Board of Trustees of the Village of Godfrey:
September 3, 2018 Sale of Property – Sanitary Sewer System and Facility – 5ILCS 120/2 (6) IWAC
October 1, 2018 Sale of Property – Sanitary Sewer System and Facility – 5ILCS 120/2 (6) IWAC
October 2, 2018 Sale of Property – Sanitary Sewer System and Facility – 5ILCS 120/2 (6) IWAC
November 7, 2018 Sale of Property – Sanitary Sewer System and Facility – 5ILCS 120/2 (6) IWAC
September 3, 2019 Sale of Land – 5 ILCS 120/2 (c) (5)
September 3, 2019 Personnel Matters - 5 ILCS 120/2 (c) (1)
October 28, 2019 Purchase of Investments 5 ILCS 120/2 (c) (7)
November 4, 2019 Personnel Matters - 5 ILCS 120/2 (c) (1)
November 5, 2019 Personnel Matters - 5 ILCS 120/2 (c) (1)
CONSIDERATION AND APPROVAL OF THE RESOLUTION AUTHORIZING THE RELEASE OF EXECUTIVE SESSION TAPES.
Trustee Stewart moved for the approval of Resolution 2020-05 EXECUTIVE SESSION TAPES APPROVAL, seconded by Trustee Schrumpf. Roll Call Vote:
Ayes-Stewart, Schrumpf, McAtee, Allen, Woulfe-Beile, Nays-None, Absent-Weber
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF GODFREY, ILLINOIS, that the following Executive Session Tapes have been held for the required 18 months and the executive session minutes have been released for public inspection:
January 16, 2018
February 6, 2018 March 5, 2018 (3)
March 6, 2018 March 19, 2018
April 2, 2018 (3) April 30, 2018 (3)
June 19, 2018 (2)
The following Executive Session Minutes tapes will be held closed until further approval given by the Board of Trustees of the Village of Godfrey:
September 4, 2018 September 18, 2018 October 23, 2018
November 7, 2018 November 20, 2018 December 03, 2018
January 8, 2019 January 22, 2019
June 18, 2019 July 1, 2019
September 3, 2019 (2) October 28, 2019
November 4, 2019 November 5, 2019
**FIRST READING**
CONSIDERATION AND APPROVAL OF AN ORDINANCE AMENDING CHAPTER 78-UTILITIES FOR THE VILLAGE OF GODFREY, ILLINOIS
**FIRST READING**
CONSIDERATION AND APPROVAL OF AN ORDINANCE AMENDING CHAPTER 14- ANIMALS GODFREY VILLAGE CODE TO ESTABLISH RULES REGARDING TETHERING OF ANIMALS
CONSIDERATION AND APPROVAL OF THE APPOINTMENT OF FIRE CHIEF KRAMNER TO THE ESDA COMMITTEE.
Trustee Schrumpf moved for the approval of the appointment of Fire Chief Cranmer to the ESDA committee, seconded by Trustee McAtee. Poll of the Board:
Ayes-5, Nays-0, Absent-1. Motion carried.
EXECUTIVE SESSION –
TRUSTEES, CLERK AND STAFF COMMENTS
Trustee Allen moved to adjourn the meeting at 6:46 p.m., seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried. Motion carried.
https://godfreyil.org/boards-and-committees/village-board-of-trustees/#
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