Village of Godfrey Board of Trustees met Feb. 18.
Here is the minutes provided by the board
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:00 p.m. at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call:
Present: Mark Stewart, Nathan Schrumpf, Ben Allen, Virginia Woulfe-Beile, Karen McAtee and Michael McCormick.
Absent: Jeff Weber
Village Attorney: Tom Long
Building Code and Zoning Administrator: Laura Dixon
Director of Parks and Recreation: Todd Strubhart
Director of Maintenance: Jim Lewis
Village Engineer: Richard Beran
Economic Development: Jim Mager
Mayor McCormick asked for the approval of the minutes for the February 4, 2020, meeting. Minutes were approved with no objections from the Board of Trustees.
PRESENTATIONS:
Bryne and Jones Construction Sports Division made a presentation for the Glazebrook Park Astro Turf soccer fields. Matt Hicks and Jameson Sheley thanked the Board. Mr. Hicks is the director of Project Management for the company, and Mr. Sheley is the General Manager for the Sports Division. They presented a powerpoint on their company and discussed several local and national projects they have worked on: O’fallon Sports Complex, Plummer Park in Edwardsville, Rantoul Sportsplex, Gordon Moore Park, Alton, IL, and Sportport in Saint Louis, Missouri. Mr. Hicks discussed several of the projects and opened the floor for questions.
Trustee Stewart Will the fields runoff of stormwater be addressed. Mr. Hicks noted that the engineering of the fields will have detention. Trustee McAtee asked about maintenance. Mr. Hicks said the bid includes one “groomer” for the fields which needs to be done once a month and should take about as long as mowing a regular field. Trustee Woulfe-Beile asked what was done with the discarded turf after a field is replaced. Maureen Knight, 4802 D’Adrian Court, asked if there were any references. Trustee Stewart asked if there were amounts for a baseball field provided in the project amount. Mr. Sheley said yes the numbers had been provided. Trustee Allen asked if the design was complete? Mr. Hicks said there needed to be calculations by engineering for storm water but otherwise yes.
Robert Stephan, Alton Fighting Irish Soccer Club of Godfrey noted that coaches and parents had recently convinced SLYSA to play games in Illinois and these field could be used by that association. Mark Lorsch, 9903 Ebbie, Brighton IL noted that we are “behind the curve” compared to other communities soccer programs. With the new St. Louis team soccer will continue to grow and so will the demand for new fields. Brandon Waters, 1206 Cherry St, how long will it take to complete a 2 field project. Mr. Hicks responded 80-100 calendar days. Mr. Waters stated there are approximately 1100 teams in the league waiting to play on fields. Ryan Anderson, 1203 McKinley, with more families coming to Godfrey the need for fields increases. Brett McGowan, 4715 Brecht ln, will any of the current activities at the parks be eliminated? The Mayor answered ‘no’. Michelle Wittman, 6214 Isabel, asked if the field would last longer if tarped. Mr. Sheley stated that sun damage breaks down the field, so it would last longer. Mike Connor, 3736 Elmore, Alton IL says he watched the O’fallon park go up and it is beautiful. He and his wife would walk during their daughter’s practices. O’fallon just keeps adding to their park and he would like that to happen in Godfrey.
The Mayor thanked them for coming and answering all of their questions.
PUBLIC COMMENTS:
STANDING COMMITTEES:
PUBLIC SAFETY COMMITTEE:
Ben Allen reported that the next meeting of Public Safety Committee will be March 2, 2020 at 6:00 p.m. at the Village Hall.
FINANCE COMMITTEE:
Mark Stewart reported that the next meeting of the Finance Committee will be March 2, 2020 after Public Safety at the Village Hall.
COMMITTEE REPORT:
PARKS AND RECREATION DEPARTMENT
Todd Strubhart, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be March 20, 2020 at 8:30 a.m.
PLANNING AND ZONING COMMISSION
Laura Dixon, Building and Zoning Administrator, reported that the next meeting of the Planning and Zoning Commission will be February 19, 2020 at 6:00 p.m.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE
Jim Mager reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee on March 11, 2020 at 6:00 p.m.
COMPREHENSIVE PLANNING COMMITTEE
Jim Mager reported that there is no meeting of the Comprehensive Planning Committee scheduled at this time.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE
Virginia Woulfe-Beile, Trustee of the Climate Protection and Energy Efficiency Committee reported that the next meeting of the Godfrey Climate Protection and Energy Efficiency Committee will be February 21, 2020.
EDSA COMMITTEE
Chris Sichra reported that the next meeting of the EDSA Committee will be March 11, 2020 at 11:00 a.m. at Village Hall Conference Room.
STORM WATER COMMITTEE
Mark Stewart, Trustee of the Storm Water Committee reported that the next meeting of the Storm Water Committee will be March 4, 2020 at 5:30 p.m.
COMMUNICATIONS:
UNFINISHED BUSINESS:
**FINAL READING**
CONSIDERATION AND APPROVAL OF AN ORDINANCE AMENDING REGULATIONS FOR TRANSIENT MERCHANTS AND ITINERANT VENDORS WITHIN THE VILLAGEOF GODFREY, MADISON COUNTY, ILLINOIS Trustee Stewart moved for the approval of ORDINANCE 02-2020 AMENDING REGULATIONS FOR TRANSIENT MERCHANTS AND ITINERANT VENDORS WITHIN THE VILLAGEOF GODFREY, MADISON COUNTY, ILLINOIS, second by Trustee Schrumpf. Roll Call Vote: Ayes-Stewart, Schrumpf, McAtee, Allen, Woulfe-Beile, Nays-None, Absent-Weber. Motion carries.
**Final Reading**
CONSIDERATION AND APPROVAL OF AN ORDINANCE TO ESTABLISH HOSTING OF SHORT TERM RENTALS WITHIN THE VILLAGE OF GODFREY, ILLINOIS CODE OF ORDINANCES FOR THE VILLAGE OF GODFREY. Trustee Stewart moved for the approval of ORDINANCE 03-2020 TO ESTABLISH HOSTING OF SHORT TERM RENTALS WITHIN THE VILLAGE OF GODFREY, ILLINOIS CODE OF ORDINANCES FOR THE VILLAGE OF GODFREY, second by Trustee Schrumpf. Roll Call Vote: Ayes-Stewart, Schrumpf, McAtee, Allen, Woulfe-Beile, Nays-None, Absent-Weber. Motion carries.
**FINAL READING**
Consideration and approval of AN ORDINANCE AMENDING CHAPTER 78- UTILITIES FOR THE VILLAGE OF GODFREY, ILLINOIS. Trustee Stewart moved for the approval of ORDINANCE 04-2020 AMENDING CHAPTER 78-UTILITIES FOR THE VILLAGE OF GODFREY, ILLINOIS, second by Trustee Schrumpf. Roll Call Vote: Ayes-Stewart, Schrumpf, McAtee, Allen, Woulfe-Beile, Nays-None, Absent-Weber. Motion carries.
**FINAL READING**
Consideration and approval of An ORDINANCE AMENDING CHAPTER 14- ANIMALS GODFREY VILLAGE CODE TO ESTABLISH RULES REGARDING TETHERING OF ANIMALS. Trustee Stewart moved for the approval of ORDINANCE 05-2020 AMENDING CHAPTER 14-ANIMALS GODFREY VILLAGE CODE TO ESTABLISH RULES REGARDING TETHERING OF ANIMALS, second by Trustee Schrumpf. Roll Call Vote: Ayes-Stewart, Schrumpf, McAtee, Allen, Woulfe-Beile, Nays-None, AbsentWeber. Motion carries.
NEW BUSINESS:
CONSIDERATION AND APPROVAL OF THE CONTRACT FOR THE DESIGN-BUILD SERVICES FROM BYRNE AND JONES FOR ARTIFICIAL TURF SOCCER FIELDS AND PARKING LOT IMPROVEMENTS AT GLAZEBROOK PARK WITH THE POSSIBILITY OF OTHER OPTIONS. Trustee Stewart moved for the approval of the contract for the design-build services from Byrne and Jones for Artificial Turf Soccer Fields and Parking Lot improvements at Glazebrook Park with the possibility of other options, second by Trustee Schrumpf. Roll Call Vote: AyesStewart, Schrumpf, McAtee, Allen, Woulfe-Beile, Nays-None, Absent-Weber. Motion carries.
CONSIDERATION AND APPROVAL FOR THE GRANT AWARD FEE OF THE 2019/2020 IDNR BIKE/PEDESTRIAN TRAIL GRANT PHASE 1 IN THE AMOUNT OF $2,000.00, AND TO GIVE AUTHORIZTION TO THE VILLAGE TREASURER TO MAKE PAYMENT AS A MARCH 2020 PRE-PAY. Trustee Allen moved for the Approval For The Grant Award Fee Of The 2019/2020 IDNR Bike/Pedestrian Trail Grant Phase 1 In The Amount Of $2,000.00, And To Give Authorization To The Village Treasurer To Make Payment As A March 2020 Pre-Pay, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND PERMISSION TO APPLY FOR THE 2020 METRO EAST PARK DISTRICT GRANT. Trustee Allen moved for Permission To Apply For The 2020 Metro East Park District Grant, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF THE APPLICATION FEE FOR THE 2021 IDNR BIKE PATH GRANT PHASE 2 IN THE AMOUNT OF $300.00, AND TO GIVE AUTHORIZATION TO THE VILLAGE TREASURER TO MAKE PAYMENT AS A MARCH 2020 PREPAY. Trustee Stewart moved for the Approval Of The Application Fee For The 2021 IDNR Bike Path Grant Phase 2 In The Amount Of $300.00, And To Give Authorization To The Village Treasurer To Make Payment As A March 2020 Prepay, second by Trustee McAtee. Poll of Board: Ayes-5, Nays0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF THE FINANCIAL CERTIFICATION STATEMENT FOR THE 2021 IDNR BIKE-PEDESTRIAN TRAIL-F. E. WIDMAN TRAIL- PHASE 2. Trustee Stewart moved for the approval of The Financial Certification Statement For The 2021 IDNR Bike-Pedestrian Trail-F. E. Widman Trail- Phase 2, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent1. Motion carried.
CONSIDERATION AND APPROVAL OF RESOLUTION 2020-04 FOR MADISON COUNTY 2020 PEP GRANT. Trustee Stewart moved for the Approval Of Resolution For Madison County 2020 Pep Grant, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF THE APPLICATION FEE FOR THE 2021 IDNR BIKE PATH GRANT PHASE 3 IN THE AMOUNT OF $300.00, AND TO GIVE AUTHORIZATION TO THE VILLAGE TREASURER TO MAKE PAYMENT AS A MARCH 2020 PREPAY. Trustee Stewart moved for the approval of the Application fee for the 2021 IDNR Bike Path Grant Phase 3 in the amount of $300.00, and to give authorization to the Village Treasurer to make payment as a March 2020 prepay, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF THE FINANCIAL CERTIFICATION STATEMENT FOR THE 2021 IDNR BIKE-PEDESTRIAN TRAIL-F. E. WIDMAN TRAIL- PHASE 3. Trustee Stewart moved for the approval of the Financial Certification Statement for the 2021 IDNR Bike-Pedestrian Trail-F. E. Widman Trail- Phase 3, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent1. Motion carried.
CONSIDERATION AND APPROVAL OF A RESOLUTION 2020-05 APPROVING THE LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION- FUNDING AGREEMENT PEARL STREET. Trustee Stewart moved for The Approval Of A Resolution Approving The Local Agency Agreement For Federal Participation- Funding Agreement Pearl Street, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF A RESOLUTION 2020-06 OF THE VILLAGE OF GODFREY BOARD OF TRUSTEES AUTHORIZING LOCAL MATCH FUNDS FOR THE PEARL STREET IMPROVEMENT PROJECT. Trustee Stewart moved for the approval of A Resolution Of The Village Of Godfrey Board Of Trustees Authorizing Local Match Funds For The Pearl Street Improvement Project, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF THE APPOINTMENT OF GERARD FISCHER TO THE PLANNING AND ZONING COMMITTEE. Trustee Stewart moved for the approval of the appointment of Gerard Fischer to the Planning and Zoning Committee, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL OF THE RELEASE OF LIENS ON 310 PEARL STREET AND POTENTIAL PURCHASE OF PROPERTY. Trustee Stewart moved for the approval of the release of liens on 310 Pearl Street and potential purchase of property, second by Trustee Allen. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL TO WAIVE THE FEE FOR THE AMERICAN LEGION POST #354 ROAD BLOCKS FOR MARCH 14, 2020, JUNE 27, 2020, SEPTEMBER 12, 2020 AND OCTOBER 17, 2020. Trustee Stewart moved for the approval to waive the fee for the American Legion Post #354 Road Blocks for March 14, 2020, June 27, 2020, September 12, 2020 and October 17, 2020, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
CONSIDERATION AND APPROVAL FOR JACKI CLAYTON TO OBTAIN HER CERTIFIED ILLINOIS ASSESSMENT OFFICER CERTIFICATION AND TO ATTEND 4 COURSES MARCH 23-25, APRIL 15-17, APRIL 22-24 AND APRIL 28-30, WITH THE TOTAL COST OF COURSES APPROXIMATELY $1,000.00 PLUS 8 NIGHTS OF HOTEL FEES, MEALS AND TRAVEL EXPENSES. Trustee Stewart moved for the approval for Jacki Clayton to obtain her Certified Illinois Assessment Officer certification and to attend 4 courses March 23-25, April 15-17, April 22-24 and April 28-30, With the total cost of courses approximately $1,000.00 plus 8 nights of hotel fees, meals and travel expenses, second by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
EXECUTIVE SESSION –
TRUSTEES, CLERK AND STAFF COMMENTS
Trustee Allen moved to adjourn the meeting at 7:24 p.m., seconded by Trustee Schrumpf. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried. Motion carried.
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