Metro East Sun

City of Collinsville City Council met May 25.

Here is the minutes provided by the council:

A. CALL MEETING TO ORDER

Mayor Miller called the meeting to order at 6:30 pm.

B. ROLL CALL

Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.

Present: 4 - Councilman Jeff Stehman, Councilman David Jerome, Councilman Donna Green, and Mayor John Miller

Absent: 1 - Councilman Tony Hausmann

C. INVOCATION

Delivered by Pastor Ron Habermehl of North Smoke Church.

D. PLEDGE OF ALLEGIANCE

Recited.

E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS

1. Swearing-In Ceremony of Re-Elected Councilman Donna Green

Mayor Miller swore in Donna Green as Councilman.

2. Swearing-In Ceremony of Re-Elected Councilman David Jerome

Mayor Miller swore in David Jerome as Councilman.

3. Comments from Re-Elected Councilman Donna Green

Councilman Green thanked the public for their support. She indicated the opportunity to serve her community as being an honor. She vowed to continue to serve with integrity, honesty, and transparency. Lastly, she spoke of the Council as a leadership team working together for the betterment of the community. She spoke highly of the City Manager and staff.

4. Comments from Re-Elected Councilman David Jerome

Councilman Jerome spoke of being grateful for his re-election to the Council. He mentioned all that has occurred in the last 4 years - creation of a new Parks Department, taking ownership of the Gateway Center, and then dealing with a pandemic. He spoke of improvements that have happened to include maintenance and upgrades of City streets and sidewalks, new water treatment facility, with much more to come. He spoke of efforts by the Council, City Manager and staff. He mentioned being honored to serve the City and work with fellow Council members and staff as a team effort.

F. BUSINESS PRIOR TO PUBLIC INPUT

1. Public Hearing on Proposed Intergovernmental Agreement with Collinsville Community Unit District 10 Regarding the Exchange of Real Estate (515 S. Clinton and lot on Cleveland behind 268 Collinsville Ave.)

a. Motion to Open Public Hearing

b. Staff Report

c. Public Input

d. Motion to Adjourn Public Hearing

Motion to Open Public Hearing by Councilman Jerome, second by Councilman Green. Roll call vote: Stehman - yes, Jerome - yes, Green - yes, Miller - yes, Hausmann - absent, motion passed.

Staff Report: Community Development Director Travis Taylor advised this ordinance would authorize the swap of property with Collinsville Unit 10 School District - 515 S. Clinton from City to Unit 10, parcel on Cleveland from Unit 10 to City. Collinsville Area Vocational Center (CAVC) will utilize 515 S. Clinton to build a single family home. The City will utilize the lot on Cleveland to address stormwater issues. He displayed aerial maps and pictures of the parcels.

Councilman Green spoke in favor of the transfer and encouraged the partnership with CAVC and Unit 10.

Councilman Jerome also spoke in favor of the transfer and spoke highly of the CAVC program.

City Manager Bair advised this transfer would allow the City to address stormwater issues on Cleveland. He mentioned the building of a home on S. Clinton will be the first in quite a long time. He too, spoke in favor of the CAVC program and labor work force training opportunities.

Mayor Miller spoke in favor of the transfer and indicated the benefits of the building trades program.

Public Input: None

Motion to Adjourn Public Hearing by Councilman Jerome, second by Councilman Stehman. Roll call vote: Stehman - yes, Jerome - yes, Green - yes, Miller - yes, Hausmann - absent, motion passed.

2. Ordinance Authorizing the Mayor to Execute an Intergovernmental Agreement Between the City of Collinsville and the Collinsville Community Unit 10 School District Relating to the Transfer of Real Estate

Director Taylor advised this is the ordinance authorizing the Mayor to enter into an agreement with Unit 10 for the transfer of property (515 S. Clinton and lot on Cleveland).

A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:

Aye: 4 - Stehman, Jerome, Green, and Miller

Nay: 0

Absent: 1 - Hausmann

Abstain: 0

3. Ordinance Rezoning Property Owned by You and Eck, LLC from B-4 Commercial District to P-B-2 Planned Limited Commercial District (506 Vandalia)

Overview by Caitlin Rice, Associate Planner, who advised this ordinance would rezone property at 506 Vandalia to Planned Limited Commercial District for Thrivent Financial and Legacy Insurance companies. She advised the proposed use is permitted by right. She spoke of the history of the property and that it was previously used as a custom motorcycle shop. She displayed a zoning map.

She advised rezoning is necessary due to deviations of the site:

1. Proposed 16-17 parking spaces instead of 18 as required.

2. Lot coverage proposed at 82% instead of 70% for B-4 zoned property.

She displayed a site plan and site design. She spoke of anticipated improvements to the building to include paint, window replacement, canopy and new entrance on the south side of the building. Lastly, she indicated the use and remodel fits the character of the neighborhood and staff recommends approval.

Mayor Miller inquired of the location of the parking lot and entrance, to which Ms. Rice advised it would be on the south side of the building facing Wickliffe Street instead of Vandalia. She further advised all parcels are being consolidated into one property. Mayor Miller spoke of the history of the building.

Councilman Jerome spoke in favor of utilizing an existing structure and remodeling it into something new. He spoke of the need to rezone to allow for relief from minimal standards in which may be difficult to meet on an older structure.

A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:

Aye: 4 - Stehman, Jerome, Green, and Miller

Nay: 0

Absent: 1 - Hausmann

Abstain: 0

G. COUNCIL DISCUSSION

H. SPEAKERS FROM THE FLOOR

None

I. COMMENTS & ANNOUNCEMENTS - MAYOR

Mayor Miller spoke of the relief from mask mandates. He mentioned up coming annual events - Horseradish Festival and Smokin' on Main. He congratulated Collinsville High School seniors on their graduation. He mentioned a meeting with Anderson Hospital to address issues. Lastly, he mentioned Memorial Day weekend events and honoring those who died during the course of military duties.

J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS

Councilman Stehman congratulated Donna Green and David Jerome on their re-election to the Council. He spoke highly of their leadership roles and the fact that all (Council members) are willing to work together for the betterment of the City.

K. COMMENTS & ANNOUNCEMENTS - CITY STAFF

Kimberly Caughran, Director of Parks and Recreation, spoke of up coming events: Aqua Park opens May 29 under Bridge Mitigations City is still hiring for all positions at the Aqua Park Memorial Day weekend celebration and fireworks, May 30, tickets required due to mitigations

Kris Mooney, Chief Financial Officer, gave a recap of financial trends. He spoke of the decrease in telecommunications tax due to the lack of landlines. He advised the telecommunications tax is not included on cellular/mobile phones. He displayed a graph regarding sales tax generated by industry for first quarter of 2021 (automotive sales/gas, drug stores, general merchandise, food, etc).

City Manager Bair congratulated Donna Green and David Jerome on their re-election. He spoke of efforts by staff, Department Heads, City Manager and Council as a team approach. Lastly, he announced that Gateway Center ended the last 2 months with a profit and indicated that this is the first time in 20 years of operating with a profit.

L. CONSENT AGENDA

City Clerk Wasser read the Consent Agenda.

1. Motion to Approve Payment of Bills for the Period Ending May 14, 2021, in the Amount of $3,221,031.16

2. Motion to Approve Payroll for the Period Ending April 30, 2021, in the Amount of $1,388,784.17

3. Motion to Approve Minutes of the April 27, 2021 Council Meeting

4. Resolution Appointing Authorized IMRF Agent (Payton Drury)

5. Resolution Reappointing a Member to the Planning Commission (Curtis Bechtle)

6. Resolution Reappointing a Member to the Police Pension Board (Kris Mooney)

Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote:

Aye: 4 - Stehman, Jerome, Green, and Miller

Nay: 0

Absent: 1 - Hausmann

Abstain: 0

M. NEW BUSINESS

1. Ordinance Authorizing the Mayor to Execute a Professional Service Agreement with CBB for Traffic Planning Services in the Amount of $40,000

City Engineer Troy Turner advised this ordinance would authorize the a professional service agreement with CBB for traffic planning services for the northwest quadrant of Rt. 157 and Horseshoe Lake Road in the amount of $40,000. He advised the area is experiencing current development (Glik's and Koerner Distribution). The study will identify if the transportation infrastructure is properly designed to support future development and if roadway and traffic control improvements are necessary. The study will also assist staff in developing water, sewer, and stormwater improvements for the area. He displayed an aerial map of the area to be studied.

Councilman Jerome inquired of a previous traffic study related to the soccer park. Mr. Turner advised he believes that study was for a different area (southwest) of Horseshoe Lake Road to which Corporate Counsel Giacoletto confirmed.

A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:

Aye: 4 - Stehman, Jerome, Green, and Miller

Nay: 0

Absent: 1 - Hausmann

Abstain: 0

2. Resolution Authorizing Local Agency Funding Agreement with the Illinois Department of Transportation for the Sugar Loaf Road Reconstruction Project (Sec 14-00101-00-PV)

Mr. Turner advised this resolution would the City to enter into a funding agreement with IDOT for the reconstruction of Sugar Loaf Road. Total construction cost of the project is estimated at $781,000 - IDOT funding $547,000 (75%), Madison County funding $136,750, City with balance of $97,250. Additional City expenses for the project includes right of way acquisition and construction engineering. Overall, the total cost to the City is estimated at $530,041.61. Staff recommends approval. A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve. The motion carried by the following vote:

Aye: 4 - Stehman, Jerome, Green, and Miller

Nay: 0

Absent: 1 - Hausmann

Abstain: 0

3. Ordinance Authorizing the Mayor to Sign a Contract with Centricity GIS, LLC In Relation to Cityworks Implementation services (2021)

Overview by Assistant City Manager Derek Jackson, who advised this ordinance would authorize an agreement with Centricity GIS to allow for public access for Cityworks software program. Public access would allow residents and contractors to apply for various permits and licenses online. Centricity GIS will provide 200 support hours for configuration and implementation of Cityworks Permits, Licensing, and Asset Management at a total cost of $55,000 for the first year with an additional $10,000 for ongoing expenses associated with licensing and maintenance of the program.

Councilman Green inquired of the program to which Mr. Jackson advised he received good reviews.

Councilman Jerome inquired of a verification process for online permits. Mr. Jackson advised an onsite verification process will be conducted by staff prior to approving the permit on larger or more in depth projects.

Mayor Miller inquired as to the type of permits or licenses that could be applied for via online services. Mr. Jackson indicated residential building permits with minimal remodel, Business Licenses, renewal of Liquor and Video Gaming Licenses, and Raffle Licenses.

A motion was made by Councilman Jerome, seconded by Councilman

Stehman to approve. The motion carried by the following vote:

Aye: 4 - Stehman, Jerome, Green, and Miller

Nay: 0

Absent: 1 - Hausmann

Abstain: 0

N. OLD BUSINESS

O. CLOSED SESSION

P. ANNOUNCEMENTS

Q. ADJOURNMENT

A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 7:33 pm. The motion carried by the following vote:

Aye: 4 - Stehman, Jerome, Green, and Miller

Nay: 0

Absent: 1 - Hausmann

Abstain: 0

https://collinsville.legistar1.com/collinsville/meetings/2021/5/1445_M_City_Council_21-05-25_Minutes.pdf