City of Collinsville City Council met Oct. 26

By Angelica Saylo Pilo

Dec 10, 2021

City of Collinsville City Council met Oct. 26.

Here are the minutes provided by the council:

A. CALL MEETING TO ORDER

Mayor Miller called the meeting to order at 6:30 pm.

B. ROLL CALL

Also present: City Manager Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.

Present: 5 - Absent: 0

Councilman Tony Hausmann, Councilman Donna Green, Councilman Jeff Stehman, Councilman David Jerome, and Mayor John Miller

C. INVOCATION

Delivered by Pastor Myles Holmes of Revive Church.

D. PLEDGE OF ALLEGIANCE

Recited.

E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS

F. BUSINESS PRIOR TO PUBLIC INPUT

1. Ordinance Amending Section 17.060 - Supplementary District Regulations of Title 17 (Zoning) of the Code of Ordinances of the City of Collinsville as it relates to Residential Composting (Accessory Use)

Associate Planner Caitlin Rice advised the proposed amendment would permit composting as an accessory use in residential areas. She advised the Cool Cities Committee and the Planning Commission reviewed the amendment without issue. The Sustainability Plan spoke of composting as a safe and effective way to reduce waste. The amendment will address proper composting practices. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:

Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller

Nay: 0

Absent: 0

Abstain: 0

2. Ordinance Rezoning Certain Property Owned by Round Table Plaza Condominium Association from "B-2" Limited Commercial District to a "P-B-2" Planned Limited Commercial District (2009 and 2011 Mall St.)

Ms. Rice advised a request has been submitted to rezone 2009 and 2011 Mall St. in order to allow for a podcast/music recording studio. The Planning Commission recommended approval with the only stipulation that the studio space shall be sound proofed to industry standards. She indicated that the proposed use is permitted in B-2 District as a Planned Use. She displayed an aerial map and advised the property is surrounded by commercial and multi-family residential. She advised the request fits the character of the neighborhood and the applicant will be installing soundproofing materials to eliminate noise.

A motion was made by Councilman Hausmann, seconded by Councilman Jerome to approve. The motion carried by the following vote:

Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller

Nay: 0

Absent: 0

Abstain: 0

3. Ordinance Authorizing the City Council to Affirm or Reverse the Planning Commission's Decision to Grant a Special Use Permit Requested by Miles

Maggio in Relation to Kingdom Stays Short Term Rental Accommodations Located at 710 St. Louis Road.

Ms. Rice advised a Special Use Permit was requested for a short-term rental accommodation at 710 St. Louis Road. Currently, no ordinance permitting short-term rental accommodations are allowed within the City other than a bed and breakfast. The Planning Commission held a public hearing on the Special Use Permit on July 8 and September 9. Initially, staff was in agreement and recommended approval; however, new evidence was entered into record at the September 9 hearing causing staff to revise their recommendation.

At the public hearing held on September 9, it was determined that the property owner is not affiliated with Kingdom Stays and would not be an onsite manager nor owner of the business. Guests would be staying at the property without a Kingdom Stays' representative or property owner on site. Kingdom Stays would not be furnishing a full breakfast to the guests and no personalized service provided. The emergency contact person and monitoring of the business would be done by Miles Maggio with Kingdom Stays at an off site location.

She advised Section 17.050.050 of the Collinsville Municipal Code as well as the NAICS defines as Bed and Breakfast establishment as having a "highly personalized service and inclusion of a full breakfast in the room rate." It also outlines that such establishment is located in a dwelling unit permanently occupied by the owner or manager. Therefore, the short-term rental accommodation presented does not meet the requirements of a bed and breakfast. The Planning Commission recommended approval of the Special Use Permit with a vote of 4-3. She asked Council to reverse the Planning Commission's decision and deny the Special Use Permit based on the findings.

Councilman Jerome spoke of the NAICS' definition of a Bed and Breakfast and indicated the proposed business does not meet the definition of a bed and breakfast but rather a short-term rental unit. Councilman Stehman agreed.

A motion was made by Council Jerome, seconded by Councilman Hausmann to amend the Ordinance to Reverse the Planning Commission's decision to grant a Special Use Permit for Kingdom Stays, 710 St. Louis Road.

A motion was made by Councilman Jerome, seconded by Councilman Stehman to approve an Ordinance by the City Council Reversing the Decision of the Planning Commission and Denying the Special Use Permit for Kingdom Stays at 710 St. Louis Road. The motion carried by the following vote: Hausmann - yes, Green - abstain, Stehman - yes, Jerome - yes, Miller - yes.

A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve as amended. The motion carried by the following vote:

Aye: 4 - Hausmann, Stehman, Jerome, and Miller

Nay: 0

Absent: 0

Abstain: 1 - Green

G. COUNCIL DISCUSSION

1. Financial Update - 3rd Quarter 2021

City Manager Bair gave an overview of the City's finances up to 3rd quarter of 2021. He advised the 3rd quarter cash position was $6,012,999 as of 9/30/21 and that revenues are 10% over budget projections. He mentioned 2nd quarter revenues were 20% over budget (General and Home Rule Sales Tax, Hotel/Motel Tax and Food and Beverage Tax). The Aqua Park is projected to end the year with a profit of $49,000. He advised staff continues to keep expenses low with 3rd quarter expenditures less than budgeted.

General Fund Projections

Revenues = $29,659,303

Budget = $27,448,622

Expenditures = $259,602

Gateway Center Projections

Revenues = $1,148,178

Budget = $1,607,574

Expenditures = $1,533,372

Special Revenue Fund Projections

TIF Districts - Revenues = $3,676,558 Expenditures = $4,563,963

Business Districts - Revenues = $3,582,303 Expenditures = $2,919,597

MFT - Revenues - Revenues = $1,626,111 Expenditures = $1,654,604

Capital Projects - Revenues = $2,943,438 Expenditures = $797,066

He gave a comparison of 3rd quarter revenues for 2019 through 2021 and advised this years revenues have been the highest in the last 3 years.

Councilman Green thanked staff for cutting costs without reducing services and thanked the City Manager for his leadership.

2. 2022 Capital Improvement Plan (CIP) Discussion

City Manager Bair advised the approach in establishing the 2022 CIP will focus of funding sources in order to continue moving forward and preserve City investments. The projects will be listed based on a needs basis and prioritized accordingly. Grants will be sought for eligible projects. He mentioned deferred projects due to COVID. There are 53 projects slated for 2022 at a total costs of $5,197,200. He mentioned various projects from Fund 28 with the primary funding source being Utility Tax revenues. He spoke of TIF District 4 funding projects being the Jefferson School Storm Water Detention and St. Louis Rd. Storm Sewer Replacement. He mentioned MFT funding projects being public parking near Kruta's Bakery and the St. Louis Rd. Streetscape. He highlighted several Parks and Recreation improvements that will be funded by the Southwest Corridors Business District. He also mentioned a pond fountain project and payment on the Gateway Convention Center's renovation bonds that will be funded by the Hotel Accommodations Tax. He spoke of Public Works projects (Water and Wastewater) to be funded by the Enterprise Fund. Lastly, he mentioned Police projects funded by the Forfeiture/Seized Assets Fund.

He advised staff will present a draft copy of the 2022 CIP to Council for discussion at the November 9 Council meeting. Based on comments, a reviewed draft will be reviewed at the November 25 meeting with approval at the December 14 meeting.

Councilman Stehman inquired of priority projects versus wish list. He mentioned an outline of when projects may be started on. City Manager Bair advised projects will be listed in a prioritized basis.

H. SPEAKERS FROM THE FLOOR

None.

I. COMMENTS & ANNOUNCEMENTS - MAYOR

Mayor Miller mentioned the Council is wearing purple in honor of the Kahoks soccer, volleyball and football teams in the playoffs. He spoke of the Uptown Fall Festival on October 30. He encouraged everyone to come and see the Veteran's Day parade, November 11 on Main and Clay streets. He read a letter he received from the Daughter's of the American Revolution.

J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS

Councilman Green spoke of the C3 Community Awards event scheduled for November 10.

Councilman Stehman suggested a moratorium on bed and breakfast type establishments in order to give staff ample time to review the City's ordinances regarding such. Councilman Jerome was in agreement with a moratorium as this would allow staff time to review and note differences between a B&B establishment and that of short-term rentals. Councilman Hausmann suggested reviewing the ordinance on a regular basis to determine if amendments are necessary as the industry changes. Councilman Green agreed. City Manager Bair advised staff agrees with Council's recommendation and will proceed accordingly.

K. COMMENTS & ANNOUNCEMENTS - CITY STAFF

Parks and Recreation Director Kimberly Caughran mentioned upcoming programs:

Hot Wheels Day - November 13

Willoughby Farm Barn Dance - November 19

Yard of the Year voting underway

She updated the Council on the new Flexipave pathway installation at Willoughby Farm.

L. CONSENT AGENDA

City Clerk Wasser read the Consent Agenda.

1. Motion to Approve Payment of Bills for the Period Ending October 15, 2021, in the Amount of $527,841.51

2. Motion to Approve Payroll for the Period Ending October 1, 2021, in the Amount of $730,517.14

3. Motion to Approve Minutes of the October 12, 2021 Council Meeting

4. Resolution Requesting Permission from Illinois Department of Transportation to Close Main Street for Christmas Parade

Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Jerome, seconded by Councilman Hausmann, to approve the Consent Agenda. The motion carried by the following vote:

Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller

Nay: 0

Absent: 0

Abstain: 0

M. NEW BUSINESS

1. Resolution to Authorize the Appropriation of Funding for the Maintenance of Streets and Highways by a Municipality Under the Illinois Highway Code

(2022 MFT General Maintenance Program)

City Engineer Troy Turner advised this Resolution would authorize the use of Motor Fuel Tax funds to pay for materials and labor associated with street maintenance during the 2022 year. He explained that IDOT requires the Resolution prior to bidding out materials.

Councilman Stehman made a comment regarding repairs needed on Beltline Road. He acknowledged the repairs for Beltline Rd. is the responsibility of IDOT and not the City. He encouraged a conversation to be had with IDOT and/or our State Representative to start the repairs to the roadway sooner than planned (year 2024 or 2025).

A motion was made by Councilman Stehman, seconded by Councilman Jerome to approve. The motion carried by the following vote:

Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller

Nay: 0

Absent: 0

Abstain: 0

2. Ordinance Authorizing the Purchase and Installation of a Hood Makeup Air System from Kitchen Mechanical LLC in the Amount of $58,610

Tim Seeberg, General Manager of Gateway Center, advised the purchase of a new hood makeup air system is an emergency as the current unit is not working and beyond repair; thereby making kitchen operations unsafe. The kitchen's fire suppression system will not pass safety inspection because of the faulty unit. He further advised staff is recommending the purchase of the new unit from Kitchen Mechanical as a sole source provider as they are the only entity in the area capable of installation. A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:

Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller

Nay: 0

Absent: 0

Abstain: 0

3. Ordinance Authorizing the Mayor to Execute a Non-Monetary Settlement Agreement and Release of Claims Between the City of Collinsville and Phillip J. Astrauskas Sr., Mary Astrauskas, and Phillip J. Astrauskas Jr.

Corporate Counsel Giacoletto advised this non-monetary settlement would finalize a 4 1/2 year long lawsuit. The settlement requires life safety issues to be addressed and the current property zoning will remain.

A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:

Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller

Nay: 0

Absent: 0

Abstain: 0

N. OLD BUSINESS

O. CLOSED SESSION

Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 120/2(c): 1. Appointment, employment, compensation, discipline or performance of employees

3. The selection or performance of a person in a public office

11. Pending or Threatened or Imminent Litigation

A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote:

Aye: 5 - Hausmann, Green, Stehman, Jerome, and Miller

Nay: 0

City of Collinsville Page 8 Printed on 11/16/2021

City Council Minutes - Final October 26, 2021

Absent: 0

Abstain: 0

P. ANNOUNCEMENTS

Q. ADJOURNMENT

A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 7:44 pm. The motion carried by the following vote: