City of Collinsville City Council met Nov. 23.
Here are the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30 pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 4 - Councilman Donna Green, Councilman Jeff Stehman, Councilman Tony Hausmann, and Mayor John Miller
Absent: 1 - Councilman David Jerome
C. INVOCATION
Delivered by Pastor Anderson of Bethel Baptist.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
F. BUSINESS PRIOR TO PUBLIC INPUT
1. Public Hearing on Proposed Budget for Fiscal Year Ending December 31, 2022
a. Motion to Open Public Hearing
b. Staff Report
c. Public Input
d. Motion to Adjourn Public Hearing
Mayor Miller asked for a motion to open the public hearing regarding the 2022 Budget. Motion made by Stehman, second by Green. Roll call vote: Stehman - yes, Hausmann - yes, Green - yes, Miller - yes, Jerome - absent.
Staff Report given by City Manager Bair. He outlined the budget schedule:
Public Hearing Notice published on November 9
Budget Discussion and Public Hearing held on November 23
Budget slated to be adopted at December 14 meeting
He advised the total budget for 2022 by department, fund, and type (graph of each displayed). He explained the various fund types as being General Fund, Enterprise Fund (Water and Sewer), Special Revenue Fund, and Capital Fund. He addressed the Unassigned Fund Balance Policy. He outlined projected revenues and expenditures for 2022: Revenues = $51,900,969, Expenditures = $57,661,176, difference of $712,515 which will come from the Unassigned Fund Balance and Capital Expenditures.
City Manager Bair gave a breakdown of the 2022 budget (totals for all funds):
Salaries (33%) - $19,235,069
Benefits (12%) - $7,125,587
Contractual (17%) - $9,539,132
Commodities (5%) - $3,075,899
Capital (22%) - $12,463,194
Debt Services (11%) - $6,222,295
Next, he spoke of revenues from various taxes:
- 1% Sales Tax - 2021 projected to end up 10.5% over 2020, 2022 increase by 4% for a total of $8,208,625
- 1.25% Homes Rule Sales Tax - 2021 projected to end up 15.9% over 2020, 2022 increase by 4% for a total of $5,513,461
- Income Tax - 2021 projected to end up 17.3% over 2020, 2022 increase by 2% for a total of $3,425,329
- Property Tax - $3,563,276 (substantial amount is earmarked for Fire and Police Pension) - Utility Tax
- 2021 projected to end up 6.7% over 2020, 2022 increase by 1.2% for a total of $1,268,299
- Telecommunication Tax - 2021 projected to end down -12% over 2020, 2022 decrease by -10% for total of $360,541
- Motor Fuel Tax - 2021 projected to end up 6.1% over 2020, 2022 increase by 1.8% for a total of $1,005,431
- Hotel/Motel Tax - 2021 projected to end up 66.7% over 2020, 2022 increase by 15.9% for a total of $1,220,732
- Food and Beverage Tax - 2021 projected to end up 22.5% over 2020, 2022 increase by 2% for a total of $842,603
He spoke of water and wastewater fees. He highlighted the top users per gallons used.
Lastly, he asked for input and advised the budget will be presented to Council for approval at the December 14 meeting.
Public Input - None
Mayor Miller asked for a motion to adjourn the public hearing. Motion by Hausmann, second by Green. Roll call vote: Stehman - yes, Hausmann - yes, Green - yes, Miller - yes, Jerome - absent.
2. Ordinance Rezoning Certain Property Owned by 115 E Clay LLC and Ardent Spirits from "B-2" Limited Commercial District and "P-UCD" Planned Uptown Collinsville District to "P-UCD" Planned Uptown Collinsville District (101, 103, 109, 113 and 115 E. Clay and 201 and 203 N. Morrison)
Community Development Director Travis Taylor advised the owner of Old Herald recently purchased the surrounding properties in order to redevelop the area. The proposed use includes an event space, retail, sports bar, distribution, and a standalone custard stand. He displayed a conceptual land use map of the proposed development. The change of use requires the property to be rezoned to Uptown Collinsville District. A site plan is forthcoming.
Mayor Miller inquired of parking. Director Taylor advised additional parking is available at the municipal lot. He further advised the property owner will discuss utilizing the school districts lot during after hours. He indicated the site plan review will address parking concerns and agreements.
A motion was made by Councilman Hausmann, seconded by Councilman
Stehman to approve. The motion carried by the following vote:
Aye: 3 - Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 1 - Green
3. Ordinance Providing for a Six (6) Month Moratorium Relating to the Construction, Zoning and Licensing of Short Term Residential Rental Establishments in All Zoning Districts in the City of Collinsville, Illinois
Director Taylor advised a 6 month moratorium for the construction, zoning and licensing of short term residential units would allow staff the time to review and codify language regarding the units, including bed and breakfast establishments.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
4. Ordinance Adopting and an Ordinance Rejecting the Recommendation of the Planning Commission to Deny the Rezoning Application of Dennis Tarrant and St. Clair Series DDD Holdings (745 Bond Ave.)
Discussion Taylor advised the owner of 745 Bond Ave. is seeking to rezone the property to allow for multi-family use. He gave a brief history of the use at 745 Bond Ave. and indicated it had been a single family residence prior to Mr. Tarrant's purchase of the property in 2013. After the purchase, the property was converted into a duplex. The City determined a two-family land use was not permitted at the site. The property owner appealed the City's decision to the Zoning Hearing Officer, who affirmed the City's position and indicated the two family land use was not permitted. The multi-family use continued and the City filed a zoning violation complaint. An agreement was reached allowing property owner a stay for land use violations until appropriate zoning applications were submitted. The terms of the agreement indicates that if the application to rezone is denied, the two family residential land use shall cease within 60 days.
He displayed pictures of the site as well as zoning and land uses for the surrounding area which is surrounded by single family residential units. A hearing was held on November 4, 2021 before the Planning Commission regarding the rezoning. The Planning Commission voted to deny the applicant's request to rezone and staff concurs.
A motion was made by Councilman Green, seconded by Councilman
Hausmann to approve an Ordinance Adopting the Recommendation of the Planning Commission in Denying the Rezoning Application. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
G. COUNCIL DISCUSSION
1. 2022 Capital Improvement Plan Discussion
City Manager Bair gave a brief overview of amendments to the CIP based on previous discussions: New Projects Added
License Plate Recognition Cameras - $95,000 paid for from Police Forfeiture Fund
Uptown Way Finding Signage - $50,000 paid for from TIF 1
Amended Projects
Drones - $65,000 funded via Capital Projects Fund instead of being split with Police Forfeiture Fund Rotary Playground Replacement - $200,000 funding from Capital Projects Fund instead of Hotel Accommodations Fund, total net cost of project is $111,000 after PEP Grant
Marked Police Vehicles - amended to include 3 vehicles for a total cost of $135,000 funded by Capital Projects Fund
He identified project costs by Fund accounts and then by Department. He also identified projects by Type:
Infrastructure - 63%
Facilities - 17%
Equipment - 11%
Vehicles - 9%
He also added information regarding various sidewalks to be added, replaced or repaired. Public Works Director Dennis Kress elaborated on the sidewalk improvement project along St. Louis Rd., between Horseshoe Lounge and Caseyville Road.
A brief discussion was had regarding a fire truck replacement in the near future. They also discussed year-round restroom facilities at the parks.
2. Ardent Spirits Redevelopment Agreement Discussion
City Manager Bair summarized the proposed redevelopment by Ardent Spirits, property adjacent to Old Herald. He advised the applicant, Derik Reiser is seeking $800,000 in TIF 1 incentives on a $2.1 million project (37.7% total cost of project, 42.5% TIF eligible costs). The project would include an amphitheater and event space, sports bar, standalone custard stand, and retail space. Revenues from the project is estimated at $1.9 million annually.
A discussion was had regarding the incentive request. City Manager Bair explained the City has generally used the rate of 30-40% of the total TIF eligible project costs which generally reflects 10-20% of the total development costs. He advised the project is within the Uptown area which is usually 40% of facade, code and structural items and 90% for Fire Code compliance items. He advised if unique signage is used as a design feature, then costs associated may be included in the incentive.
Councilman Stehman spoke of being consistent and mentioned the 2018 redevelopment agreement with Old Herald was approximately 30-32% of eligible costs.
Mayor Miller inquired of guidelines regarding multiple awards. City Manager Bair clarified that stipulation is not for redevelopment agreements. Mayor Miller spoke of the potential this development would have in the Uptown area.
City Manager Bair asked Council for their feedback in order to present the redevelopment agreement at the December 14 meeting.
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller wished everyone a Happy Thanksgiving. He asked everyone to keep those affected by the Wisconsin Christmas parade incident in their thoughts and prayers.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None.
City of Collinsville Page 6 Printed on 12/15/2021
City Council Minutes - Final November 23, 2021
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
City Manager Bair highlighted City award recipients of the C3 event:
Jay Edwards - 2020 Police Officer of the Year
Tim Severine - 2021 Police Officer of the Year
Kaleb Lee - 2020 Firefighter of the Year
Colin Fuhrmann - 2021 Firefighter of the Year
Parks and Recreation Department - Spirit of Tourism
Jamie Lane - Outstanding Employee
He mentioned the free yard waste drop off event, December 3-4.
Parks and Recreation Director Kimberly Caughran mentioned upcoming events:
Christmas Light Up Parade - December 4
Bonfires and Brews - December 18
She announced Aqua Park Season Passes on sale for Black Friday at discounted prices.
City Manager Bair announced upcoming events at the Gateway Center:
Festival of Trees - December 8
Winter Market - December 18 and 19
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
1. Motion to Approve Payment of Bills for the Period Ending November 12, 2021 in the Amount of $1,297,135.68
2. Motion to Approve Payroll for the Period Ending October 31, 2021 in the Amount of $873,327.51
3. Motion to Approve Minutes of the November 9, 2021 Council Meeting
4. Resolution Approving 2022 City Council Meeting Schedule and Boards/Commissions Meeting Schedule
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Hausmann, seconded by Councilman Green, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
M. NEW BUSINESS
1. Ordinance Accepting an Illinois Workers' Compensation Commission Settlement Contract Lump Sum Petition and Order (Adam Killian)
H.R. Director Payton Drury advised this ordinance would authorize a worker's compensation settlement with Adam Killian in the amount of $40,000. Mr. Killian was injured on March 16, 2021 during the course of his employment. All benefits have been paid and the case is ready for resolution. A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
2. Ordinance Authorizing the Mayor to Execute a Cloud Services Provider Agreement with Paragon Micro, Inc. for Consultations in Relation to Microsoft Products and Services.
IT Director Sean Seckler advised this ordinance would authorize an agreement with Paragon Micro (Cloud Solutions Provider) for Microsoft Licensing and professional services. The monthly cost will start at $4,666 and will fluctuate based on usage. He spoke of the benefits associated with a Cloud Solutions Provider to include lower costs and better service.
A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
3. Ordinance Approving a Collective Bargaining Agreement Between the Fraternal Order of Police Lodge No. 103 and The City of Collinsville
Police Chief Steve Evans advised this ordinance would authorize a 3 year labor agreement with FOP Lodge #103 (January 1, 2020 - December 31, 2022). He mentioned changes of the contract: - FMLA
- Retirees' Insurance
- Subcontracted Work - eliminate straight-time compensation
- Dues Check Off
- Drug Testing
- Wages - 2% for years 2020 and 2021, 2.25% for 2022
He spoke of the negotiation process and the frustration in ratifying the contract.
A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
4. Ordinance Authorizing the Mayor to Enter Into an Addendum with Volkert, Inc. in the Amount of $6,798 (Professional Services for Right-of-Way Acquisition - Sugar Loaf Rd. Reconstruction Project)
Director Kress advised this ordinance would authorize an addendum to the original contract with Volkert for appraisal and review of right-of-way property associated with the Sugar Loaf Rd. reconstruction. The addendum reflects an additional amount of $6,798, making the total contact value $34,264.
A motion was made by Councilman Green, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
5. Ordinance Authorizing the Mayor to Execute a Contract to Purchase Real Estate Agreement between the City of Collinsville and L&N Partners, LLC (Gateway Fun Park)
City Manager Bair advised this ordinance would authorize the purchase of 8 Gateway Dr. (formerly Gateway Fun Park) in the amount of $999,000 (sales contract is $1,125,000; however, Ascend donated $126,000 towards the purchase). The purchase amount is below the appraised value. The property is 6.1 acres and adjacent to the Aqua Park and Activity Center and across the street from Gateway Center. He spoke of the City's vision for the property with a long term goal of creating a Community Recreation Center. He described the facility as having a 14,000 sf building, newly sealed and striped parking lot with 250 parking spaces, miniature golf course, batting cages, go cart track and bumper boats. He spoke of the financial strategy with funding coming from TIF District 1 and Hotel Accommodations Tax. He reiterated that the purchase would not impact the General Fund. He mentioned the interim plan for the property.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
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City Council Minutes - Final November 23, 2021
Absent: 1 - Jerome
Abstain: 0
6. Ordinance Authorizing the City to Participate in the Nationwide Opioid Settlement Agreements between State and Local Political Subdivisions against certain Pharmaceutical Distributors and Manufacturers
Corporate Counsel Steve Giacoletto spoke of a nationwide opioid settlement between the Attorney General and certain opioid manufactures and distributors. The settlement calls for cities to register and then apply for a share of the settlement proceeds. This ordinance would authorize the City Manager to compete the application. He advised the settlement amount has yet to be determined.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
N. OLD BUSINESS
O. CLOSED SESSION
Mayor Miller asked for a motion to proceed into closed session pursuant to 5 ILCS 2/120(c): 1. Appointment, employment, compensation, discipline or performance of employees
11. Pending or Threatened or Imminent Litigation
A motion was made by Councilman Stehman, seconded by Councilman Green. to approve. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
Absent: 1 - Jerome
Abstain: 0
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Hausmann, seconded by Councilman Green to adjourn at 8:32 pm. The motion carried by the following vote:
Aye: 4 - Green, Stehman, Hausmann, and Miller
Nay: 0
City of Collinsville Page 11 Printed on 12/15/2021
City Council Minutes - Final November 23, 2021
Absent: 1 - Jerome
Abstain: 0
https://collinsville.legistar1.com/collinsville/meetings/2021/11/1499_M_City_Council_21-11-23_Minutes.pdf
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