Village of Maryville Board of Trustees met Dec. 8

By Kristine Gonzales-Abella

Mar 14, 2022

Village of Maryville Board of Trustees met Dec. 8.

Here are the minutes provided by the board:

6:30 PM Call to Order

Mayor Short called the Caucus meeting to order. 6:30 PM Pledge of Allegiance

6:30 PM Roll Call.

Trustees Present: Vallino, Schmidt, Bell, Kostyshock, Clark.

Trustees Absent: White.

Also in attendance were Deputy Clerk Fuhler, Attorney Webb, Treasurer Henry, Water & Sewer Superintendent Hoffmann, Streets Superintendent Keplar, Fire Chief May, and Building & Zoning Administrator Fulton. There were no guests.

6:30 PM Minutes – November 10, 2021

Mayor Short called for approval of the minutes of the November 10, 2021 Caucus meeting. He asked if there were any corrections, clarifications or additions to the minutes as presented. There were none.

Motion to Approve, Moved by Bell, Seconded by Vallino.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).

Yes: Vallino, Schmidt, Bell, Kostyshock, Clark.

6:31 PM 2021 Tax Levy – Henry/Schmidt/Mayor

Treasurer Henry presented the 2021 proposed Tax Levy Ordinance to the Board and gave a detailed account of the line items. She requested that the 2021 calculated rate be 1.1339%. Henry then pointed out the fund line items that are capped based on percentages by State Statute. Henry stated that there is never enough money allocated for funds such as the Fire Department, Police Protection and Street & Bridge so they try to levy as much as they can for those funds. She also noted that there is no levy for working cash. Henry went on to say that, per state statute, a public hearing is required for levies that consist of 105% or more of the extended amount from the previous year. She added that the Village is under the 105% threshold so no public hearing is required. Henry said that the resident tax rate could show a slight decrease, but this would depend on if Madison County determines whether or not there will be a multiplier and how that is handled. Trustee Schmidt stated that there is potential for there to be a positive multiplier for Collinsville Township, which would decrease the tax levy rate.

Mayor Short commended Treasurer Henry for a job well done.

Ordinance to be prepared and included on the next board meeting agenda for approval.

6:43 PM Presentation of the 2020 Water/Sewer Rate Study – Hoffmann/Mayor Referring to the 2020 Water & Sewer Rate Study report included in the agenda packet, Treasurer Henry explained the process of coming up with the calculated water/sewer rates. She added that the calculations indicate that both the water and sewer revenues exceeded their expenditures for the 2020/2021 fiscal year.

Water/Sewer Superintendent Hoffmann explained the processes being implemented to the water system to decrease water loss. These processes include, but are not limited to: the purchase of two new water meters at the water plant; a review of the leak areas over the past five years; an examination and eventual replacement of master meters; the addition of iHydrants; and the monitoring of pressure. Hoffmann added that they have found no water leaks in the system and that Charlie Juneau will work on other ideas for finding a solution to the water loss issue. He said the implementation of the above noted measures to reduce water loss will not be reflected in the water study data until 2023. Hoffmann then covered the processes being implemented to the sewer system. These processes include, but are not limited to: rebuilding the Schiber Ct. lift station; installing a 159/162 sewer line; and replacing the sewer interceptor that was put in back in the 1960s.

Mayor Short stated that, per a discussion at the Public Works meeting, they recommend that the water and sewer rates remain the same at this time.

7:01 PM Change Order #1 for the Filter Media Replacement Project – Hoffmann Mayor Short explained that Change Order #1 for the filter media replacement project is for a $362.47 cost decrease due to the negotiation of wages by Water Superintendent Hoffmann. Ok to place on the next board meeting agenda for approval.

7:02 PM Pay App #1 & Final for the Filter Media Replacement Project – Hoffmann Hoffman stated that the project has been completed to his satisfaction and that the final payment can be made.