City of Collinsville City Council met June 28.
Here are the minutes provided by the council:
A. CALL MEETING TO ORDER
Mayor Miller called the meeting to order at 6:30 pm.
B. ROLL CALL
Also present: City Manager Mitch Bair, Corporate Counsel Steve Giacoletto, and City Clerk Kim Wasser.
Present: 5 - Councilman David Jerome, Councilman Tony Hausmann, Councilman Jeff Stehman, Councilman Donna Green, and Mayor John Miller
Absent: 0
C. INVOCATION
Delivered by Pastor David Amsden of Navigation Church.
D. PLEDGE OF ALLEGIANCE
Recited.
E. PROCLAMATIONS/RECOGNITION/PRESENTATIONS
1. Swearing In Ceremony of Deputy Fire Chief - Training Officer Larry Conley Chief Bailot introduced Mr. Conley by highlighting his professional career and many accomplishments. Mayor Miller spoke of the family bounds within those who work in the firefighter profession. He conducted the swearing-in ceremony of Mr. Conley as Deputy Fire Chief - Training Officer and welcomed him to the City.
2. Proclamation - Parks and Recreation Month July 2022
Mayor Miller read the proclamation and declared July 2022 as Parks and Recreation Month. F. BUSINESS PRIOR TO PUBLIC INPUT
1. Ordinance Rezoning Real Estate Owned by Gore Creek Capital I, LLC From "B-3" Expressway Service Commercial District to "P-CP-1" Planned Commercial Park District (300 North Bluff Road)
Overview by Senior Planner Andi Yancey, who described the site as being just over 2.5 acres and currently vacant. The proposed development is a Circle K gas station and convenience store at 3,666 square feet. The developer is proposing to subdivide the property into 2 lots. She displayed pictures of the existing condition. She displayed the Zoning and Future Land Use Map. Neighboring properties were identified as B-3 and P-CP-1 zoned. The area is conducive for retail/trade commercial. She spoke of the zoning analysis and it was determined to be compatible. She outlined deviations which included setbacks, lot size and width, building square footage, landscaping, windows and signage. She displayed the Site Plan and elaborated on the deviations. She emphasized buffer along Beverly Lane to include below grade elevation and 8' shrub screen to be installed and a brick facade dumpster enclosure. She mentioned a shared access easement from the other parcel, once developed.
Councilman Jerome commented that he initially was opposed to the project due to zoning designation and residential properties along Beverly. However, he is pleased to see the developer is proposing substantial screen as buffer between the project and that of the residential units.
Councilman Hausmann commented on the number of deviations. He inquired of addressing and possibly amending the code to reflect common deviations with various developments to which Ms. Yancey agreed.
Councilman Stehman agreed with Councilman Hausmann's recommendation to review code and amend accordingly in order to limit the number of deviations. He (Stehman) inquired of road improvements along Beverly Llane. Ms. Yancey advised road improvements on Beverly Lane are not part of the proposed development. He inquired of curb and gutter improvements required by contractors on new developments.
Discussion was had regarding Beverly Lane and not wanting to encourage additional traffic. Public Works Director Dennis Kress advised the east side of Beverly Lane already has curb and gutters but not on the west side as there are no residential structures. He mentioned potential improvements in the future.
G. COUNCIL DISCUSSION
H. SPEAKERS FROM THE FLOOR
None.
I. COMMENTS & ANNOUNCEMENTS - MAYOR
Mayor Miller spoke of the recent Farmer's Market held at Old Herald. The event had over 20 vendors. This month's proceeds will benefit the Collinsville Food Pantry. They plan to host the event one time per month during the summer.
J COMMENTS & ANNOUNCEMENTS - COUNCIL MEMBERS None.
K. COMMENTS & ANNOUNCEMENTS - CITY STAFF
City Manager Bair spoke highly of Deputy Fire Chief Conley, his dedication to safety efforts and his leadership qualities. He welcomed him to the City.
Parks and Recreation Director Kimberly Caughran spoke of programs and events:
Collinsville 150th Birthday Candle Hunt
Christmas in July movie night at Aqua Park - July 7 starting at 8pm
Various Aqua Park programs and discount days
Deputy Fire Chief Kevin Reis spoke of the Fire Department's partnership with Collinsville Faith in Action to assist senior's with various needs (transportation, Medicare forms, minor home repairs, yard maintenance, etc). He displayed a refrigerator magnet with helpline number listed that will be distributed. Lastly, he spoke of a new ride along program and encouraged anyone interested to apply.
L. CONSENT AGENDA
City Clerk Wasser read the Consent Agenda.
Mayor Miller advised he would be voting on the minutes as he watched the meeting video online in his absence.
1. Motion to Approve Payment of Bills for the Period Ending June 17, 2022, in the Amount of $1,530,066.97
2. Motion to Approve Payroll for the Period Ending June 10, 2022, in the Amount of $901,262.79
3. Motion to Approve Minutes of the June 14, 2022 Council Meeting
4. Resolution Reappointing Members to the Community Appearance Board (Brion Brown, Sr. and Ken Jones)
5. Resolution Requesting Permission From the Illinois Department of Transportation to Close Main Street for Smokin' On Main
Mayor Miller asked if the Council wished to pull any items prior to a Motion. No items were pulled. A motion was made by Councilman Stehman, seconded by Councilman Hausmann, to approve the Consent Agenda. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
M. NEW BUSINESS
1. Resolution Appointing a Member to the Community Appearance Board (Lisa Brennan)
Director Caughran advised the Community Appearance Board is a group of individuals who are responsible for various beautification projects in Collinsville. The board is comprised of 13 members but currently has 3 vacancies. Lisa Brennan has expressed interest in serving on the board and would be a tremendous asset.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
2. Resolution Providing Approval for the Preliminary Plat of Gore Creek (300 N. Bluff Rd.)
Ms. Yancey advised this property was previously discussed with regards to the development of Circle K. She advised the property owner of 300 N. Bluff Rd. is requesting preliminary plat approval for a 2 lot subdivision. Currently, the parcel is 2.54 acres but proposing 2 separate lots (1.43 and 1.11 acres in size). She displayed an aerial view of the property. She gave the preliminary plat analysis with regards to P-CP-1 zoned districts. She advised staff recommends approval as the proposed preliminary plat meets or exceeds criteria.
A motion was made by Councilman Hausmann, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
3. Ordinance Approving the Remodel of the Police Department Training
Room/City Emergency Operations Center - Costs Not to Exceed $120,000.00
Police Chief Evans explained the scope of the project is to remodel the existing training room to serve as the City's primary Emergency Operations Center, should the need arise. Completion of the project is expected by year-end. He explained the project was slated as part of the Capital Improvement Plan for 2023; however, it makes sense to complete the project now due to rising costs in materials. He estimates the project at $100,000 but is requesting up to $120,000.
A motion was made by Councilman Green, seconded by Councilman Jerome to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
4. Ordinance to Award Bid and Authorize Contract to JP Burns Excavating Inc., in the amount of $215,091.00 for the Jefferson School Detention Project - Project #ST20-046.
Director Kress advised this ordinance would authorize a contract with JP Burns Excavating in the amount of $215,091 for the Jefferson School Detention Basin Project, CIP#ST20-046. The project budget is $350,000 ($330,00 construction and $20,000 construction observation). He gave the scope of the project to include the construction of a detention basin, sewer relocation, retaining walls and fencing. He explained the project will address erosion issues at the school, alleviate erosion down stream and reduce flooding. He advised the project has been explained to the school district, who is in favor of and supports the project. He advised the school plans on using the project as an educational tool. Lastly, he advised the detention area will be surrounded by a fence enclosure. A motion was made by Councilman Stehman, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
5. Ordinance Adopting a Liquor Code Providing for the Regulation of Alcoholic Liquors in the City of Collinsville
City Clerk Wasser advised this ordinance would repeal and replace Ordinance No. 18-77 and update the City's Liquor Code. The proposed amendments include:
Language to allow for and regulate liquor sales at Fanduel's future casino development Allow for liquor sales at entertainment venues (i.e. Miners Theatre)
Language to allow for liquor sales at rented event space facilities for private parties Permit delivery of alcoholic beverages in accordance with 235 ILCS 5/5-1(d)
Amend Mobile Bartender standards to mirror Health Department requirements Allow Community Development to determine appropriate design requirements for Subclass 1 licenses (outside spaces)
She clarified that the definition of entertainment and/or recreation venues specifically does not include gaming parlors.
A motion was made by Councilman Jerome, seconded by Councilman Hausmann to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
6. Ordinance Amending Title 4 (Fees and Fines) of the Collinsville Municipal Code and Providing for Class I Liquor License Fees
Deputy City Manager Derek Jackson advised this amendment is necessary to coincide with the amended Liquor Code with regards to Class I Liquor License for Casinos, Racetracks and Stadiums. Staff is proposing $6,000 annual fee for up to 3 sites on location and $1,000 for each additional site on the premises. He gave a comparison of fees for other similar establishments. He explained the additional manpower and services warrants the fee.
A motion was made by Councilman Green, seconded by Councilman Stehman to approve. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
7. Ordinance Authorizing the City Manager to Sign a Real Estate Purchase Contract (801 W. Main St.)
City Manager Bair advised this ordinance would authorize the execution of a contract to purchase 801 W. Main Street for $35,000. The City will pay 2021 and 2022 property taxes but will be tax exempt after acquisition. He described the property and indicated it is known to be the oldest school building still standing in Collinsville.
Councilman Jerome advised he would abstain from discussions and voting as the property owner is a former mentor and colleague.
A motion was made by Councilman Stehman, seconded by Councilman Green to approve. The motion carried by the following vote:
Aye: 4 - Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 1 - Jerome
N. OLD BUSINESS
O. CLOSED SESSION
P. ANNOUNCEMENTS
Q. ADJOURNMENT
A motion was made by Councilman Jerome, seconded by Councilman Green to adjourn at 7:53 pm. The motion carried by the following vote:
Aye: 5 - Jerome, Hausmann, Stehman, Green, and Miller
Nay: 0
Absent: 0
Abstain: 0
https://collinsville.legistar1.com/collinsville/meetings/2022/6/1552_M_City_Council_22-06-28_Minutes.pdf
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