City of Lebanon City Council met Oct. 14.
Here is the minutes provided by the council:
The council met in regular session in the council chambers with Mayor Wilken presiding. The meeting was called to order at 7:00 p.m.
Roll Call: Aldermen Fero, Jenkins, Mack, Wright and Zurliene – present.
Aldermen Diliberto, Gale and Witty - absent
Mayor Wilken led the council and assembly in the Pledge of Allegiance.
Aldermen Fero/Witty MOTIONED to approve the minutes of the Executive Session of 9/9/19 as presented.
Roll Call: Aldermen Fero, Jenkins, Mack, Wright and Zurliene – 5 yeas.
MOTION carried. 5-0
Aldermen Fero/Mack MOTIONED to approve the minutes of the Council Meeting of 9/23/19 as presented.
Roll Call: Aldermen Fero, Jenkins, Mack, Wright and Zurliene – 5 yeas.
MOTION carried. 5-0
Aldermen Jenkins/Zurliene MOTIONED to approve the minutes of the Special Council Meeting of 10/4/19 as presented.
Roll Call: Aldermen Fero, Jenkins, Mack, Wright and Zurliene – 5 yeas.
MOTION carried. 5-0
PLANNING AND ZONING COMMISSION : Report and recommendations for approval.
1. The Planning & Zoning Commission presented a report concerning a Special Use Permit for Parcel # 05190200008 located at 218 N Herman St. It was determined that more info was needed as to what type, number of livestock and fencing the owners were requesting in the Special Use Permit.
2. The Planning & Zoning Commission presented a recommendation for the renewal of the Special Use Permit for 403 Center St. It was recommended to approve McKendree University’s Special Use Permit request to use as offices for another two years.
Roll Call: Aldermen Jenkins, Mack, Wright and Zurliene – 4 yeas.
Alderman Fero – abstained
RECOMMENDATION carried. 4-0
3. The Planning & Zoning Commission presented a recommendation for the renewal of the Special Use Permit for 615 Belleville St. It was recommended to approve McKendree University’s Special Use Permit request to use as offices for another two years.
Roll Call: Aldermen Jenkins, Mack, Wright and Zurliene – 4 yeas.
Alderman Fero – abstained
RECOMMENDATION carried. 4-0
4. The Planning & Zoning recommended of the scope and responsibilities of the Lebanon Planning & Zoning Commission for update to the Ordinances and City Council Approval. This was forwarded to the Ordinance Committee for further discussion
COMMITTEE REPORTS:
Streets/Alleys – MEET November 4, 2019 at 7:00 p.m.
1. Superintendent McNeese reported that the bricks on West St. Louis ST. started coming loose after the Fall Festival weekend. He used some chemical concrete mixture that seems to have worked well and he has ordered some more. He had to use a cold patch mixture for some remaining bricks. The City needs to formulate a more permanent solution and find funds.
Finance – MEET November 21, 2019 at 7:00 p.m.
Ordinance – MEET November 4, 2019 at 7:00 p.m.
1. Mayor will distribute the packet, which the Chief put together, concerning the information on
developing an ordinance for the sale of recreational cannabis to all aldermen. The clerk will also include the information from the Planning & Zoning Commission.
2. There was a discussion about having the Architectural Committee of the Planning & Zoning Commission be more active as a committee to handle minor request. This was sent back to committee.
3. The committee asked for guidance on the restructuring of the Council Committees. Discussion took place concerning the options but eventually it was sent back to committee with the attorney to do more research.
4. The Food Truck Ordinance is being written by the attorney. He handed out a few items for the aldermen to look over.
Water/Sewer – MEET November 21, 2019 at 7:00 p.m.
Cemetery – MEET November 4, 2019 at 7:00 p.m.
1. Alderman Wright reported trash being left in the cemetery, a vehicle drove through part of cemetery which had headstones and graves and that the Homecoming damage hasn’t been
reported as fixed.
Health/Safety – MEET November 21, 2019 at 7:00 p.m.
Public Property – MEET November 4, 2019 at 7:00 p.m.
1. The committee decided against using McKendree University students for the redesigning and updating of the city’s website because the student schedule. They will continue to search for
the right company to handle the designing and maintenance of the site. We still have Katy Storie to be the webmaster.
2. The Committee recommended that the Looking Glass Playhouse be allowed to use the Mini Park for their Haunted Happenings on Oct 18-19 from 6-10:30 p.m.
Roll Call: Aldermen Fero, Jenkins, Mack, Wright and Zurliene – 5 yeas.
RECOMMENDATION carried. 5-0
3. The topic of warning sirens was once again raised, and the mayor will give all information to Alderman Witty for his use in coordinating this project.
4. The committee is still researching the cost and companies to fix the fence at the Mini Park.
So far, the costs seem to be very expensive. The committee will continue researching.
Personnel – MEET November 21, 2019 at 7:00 p.m.
1. Announce the Special Committee Meeting scheduled on Oct 25th at 1:30 a.m. to discuss the Reorganization of Administration duties
Clerk –
1. The topic of whether we should or should not send a Notice of Termination of our existing Contingent Fee Professional Service Agreement with AZAVAR was discussed. The original contract expires in 2020. Paul Grob discussed the four areas that AZAVAR has concentrated on locating monies owed to Lebanon Alderman Mack/Wright made a MOTION To consider sending a Letter on Notice of Termination of Contract to AZAVAR.
Roll Call: Alderman Mack – 1 yea.
Aldermen Fero, Jenkins, Wright and Zurliene – 4 Noes
MOTION failed. 1-4
2. The subject of changing to the Fee Schedule was differed to the agenda for the Special Committee Meeting scheduled for Friday the Oct 25th of 2019 at 1:30 p.m.
Treasurer
1. Mr Grob reported that the Audit FY 2018-2019 is done. Books are to come soon.
2. Tax Levy preparation is on the way to be presented on the Oct 28th.
3. The Treasurers’ Report Will be in the paper.
Dept. Heads
Chief – Personal shout out to Sargent Donavan of Mascoutah, CSO Kenell of O’Fallon and the Illinois State Police for their assistance in handling a fatality that happened over the weekend.
Water – The Superintendent Zimmerman wanted clarification of the “one meter for buildings with multiple residence must be kept in the owners name”. Alderman Mack/Wright MOTIONED the water account for buildings with only one meter, but having multiple residences, must stay in the name of the owner.
Roll Call: Aldermen Fero, Jenkins, Mack, Wright and Zurliene – 5 yeas.
MOTION carried. 5-0
Streets –
Building/Code Official – Dale Kyrouac wanted
Mayor –
Audience –
Unfinished Business –
New Business –
Adjournment – with no further business to be conducted, Aldermen Wright/Zurliene moved to adjourn
the meeting. Hand vote to approve – 5 yeas, 3 absent. Motion carried. Meeting adjourned at 8:55 p.m.
https://www.lebanonil.org/sites/default/files/fileattachments/city_council/meeting/2971/city_council_minutes_10-14-2019.docx
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