Village of Maryville Village Board met Dec. 1.
Here are the minutes provided by the board:
ROLL CALL
Trustees Present: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
Also in attendance were Clerk Henry, Police Chief Carpenter, Building & Zoning Administrator Fulton, Streets Superintendent Keplar, Fire Chief May, 1 reporter and 17 guests.
6:31 PM MINUTES
Mayor Short called for approval of the minutes of the November 17, 2021 Board Meeting. Asked if there were any questions, corrections, additions or clarifications to the minutes as presented. There were none.
Motion to Approve, Moved by Vallino, Seconded by Bell.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:32 PM APPROVAL OF BILLS
Mayor Short called for approval of the bills presented for payment. Asked if there were any questions, clarifications or additions to the bills. Clark noted there were legal fees for the situation with the produce stand and asked if the Village would be able to recoup any of those fees. Mayor responded that the Courts have traditionally “frowned” on requests for penalties and legal fees.
Motion to Approve, Moved by Schmidt, Seconded by Bell.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:33 PM COMMUNICATIONS
There were no Communications.
6:33 PM LEGAL MATTERS
6:33 PM Mayor Short presented the following Resolution:
Resolution 2021-17: IDOT Funding Resolution for Keebler Road/Route 162 Roundabout Project ($347,000)
Motion to Pass, Moved by Kostyshock, Seconded by Vallino.
Mayor noted this Resolution is being addressed again due to a change to the funding amount. Resolution and updated agreement will be delivered to IDOT tomorrow. Project is still scheduled for bid letting on January 22, 2022.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:35 PM OLD BUSINESS
6:35 PM Motion to renew the Village’s liability and workers’ compensation insurance with Illinois Counties Risk Management Trust effective December 1, 2021 with an annual premium of $314,828; Moved by Schmidt, Seconded by Bell.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:36 PM Motion to approve an engineering services agreement with Juneau Associates, Inc., P.C. to assist with obtaining a grant from the Heartland Conservancy for repairs and improvements to the Burdick Creek; Moved by Kostyshock, Seconded by Clark.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:37 PM Motion to accept a bid from Stutz Excavating Inc. for storm water repairs to 5 identified locations for a total amount of $39,300; Moved by Kostyshock, Seconded by Vallino. Mayor commented this is 1 of 2 bids received. Haier Plumbing bid was disqualified due to lack of information included in their bid and the scope of work. Mayor noted previously the Board had asked about the cost of removing the fences for location #5. Mayor stated $2,100 is included in the bid amount for this location for fence removal. Keplar has confirmed that the fences are in the Village easement. Keplar has reviewed the Ordinances regarding fences. He is to notify the homeowners that they have 1 of 3 options regarding the fence. They can elect to have the Village remove the fence and not reinstall the fence; they can remove and reinstall themselves; or they can have Stutz remove and replace the fencing with the homeowner being charged the $2,100.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:39 PM Motion to institute a $10 limb and brush pickup user fee effective January 1, 2022; Moved by Kostyshock, Seconded by White.
Mayor reviewed Board discussion regarding the limb and brush fee for Trustee Vallino who was absent when discussed. Mayor noted there was a notice of the fee on the December water bills. It will also be placed on the marquee. A billing envelope has been designed and will be used to collect the fee. Trustee White again stated his opinion that the $10 fee should be paid ahead of time; he feels many are not going to pay. Mayor explained that Keplar will be keeping a spreadsheet of charges and will note that anyone who does not pay, will be placed on a “do not pickup” list.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:47 PM Motion to approve Fire Call pay for December, 2020 through November, 2021 at $2.60 per point with a minimum 10% participation percentage for the year ending November 30, 2021; Moved by White, Seconded by Clark.
Vallino noted only 13 were qualifying for a payout; noted number down significantly from the past. May noted the demographics of the firefighters has changed. Many are working other fire and EMS jobs as their primary jobs so are not as available to respond to calls as in the past.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
6:50 PM NEW BUSINESS / TRUSTEE COMMENTS
6:50 PM Vallino noted regarding a particular property in Stonebridge, that trees have been cut out of the fence line and wanted to know if the pool had been addressed. Fulton responded he is still working with the homeowner.
6:51 PM Schmidt asked about the progress regarding the shed being constructed at the Picchioldi property. Fulton responded work has slowed, does not have an update.
6:51 PM Kostyshock commented he feels the Winter Market was a success. Museum had a lot of visitors. Vendors complained about not having enough light. Mayor noted all vendors are told to bring their own lighting. Kostyshock also noted the new heater in the museum is working great. Mayor stated when he last visited the building, the thermostats were set in the 70’s. Members need to remember to turn the temperatures down when leaving. Kostyshock will inform the committee. Also noted Santa will be at the museum December 11th. Mayor noted it will be placed on the marquee and will be on the Firemen’s park sign.
6:55 PM Clark gave an update on the Outreach Center. 26 families were served by the Food Pantry for Thanksgiving. There are approximately 30 clients on the roll. Stated Grandma’s Attic will be closed December 18th through January 4th. Ann Hale has reported that the “Blessing Box” is being used a lot, filling it about twice a day. There will be a customer party at Grandma’s Attic on December 18th where all items will be free. Mayor informed Keplar that the Food Pantry may be using Pavilion 2 restroom for overflow storage. Keplar noted Goetter has plans to paint the restroom walls; Mayor will work with Ann Hale and Goetter to coordinate storage.
6:58 PM White welcomed all the students from CHS Leadership class. Gave them an overview of the difference between Board meetings and Caucus meetings. Encouraged the students to get involved in their community once they have graduated.
6:59 PM CALENDAR UPDATES/
12/2 Fire Pension Board meeting; 12/4 Santa Fest; 12/8 Caucus; 12/9 Fire & Police Board special meeting via Zoom; 12/11 Museum open; 12/11 Santa’s visit @ Museum; 12/11 Winter movie; 12/14 Holiday Lighting contest judging; 12/15 Board meeting; 12/22 Caucus; 12/24 Christmas Eve Holiday - Village Hall & Public Works will be closed; 12/27 Christmas Holiday observed - Village Hall & Public Works will be closed; 12/29 Caucus (may be cancelled); 12/31 New Year’s Day Holiday observed - Village Hall & Public Works will be closed
7:01 PM STAFF REPORTS
7:02 PM May presented the Fire Department report for November, 2021 (1,288 responses for Fire Department’s year December 2020 – November 2021). Mayor asked for the report to show calls split between Village, District and Mutual Aid. May reported a conditional offer of employment has been made to the next individual on the eligibility list who will begin the pre-employment testing. 1 new Firefighter will be sworn in at the December 15th Board meeting. Should be fully staffed in January, 2022.
7:04 PM Fulton presented the Building Permit report for November, 2021. Mayor recognized Fulton stating he is settling into his new position very well. Also noted Fulton has been working on finding items in the Code of Ordinances that need to be updated. Schmidt asked about status of drive-thru at Bobby’s. Several noted they had noticed it appears to be ready to open. Fulton will follow-up tomorrow.
7:07 PM Carpenter presented the Police Department report for November, 2021. Stated previously the Board had authorized the hiring of 2 new officers. The first hire, who does not need the academy, will be sworn in December 15th. Carpenter stated he was informed there is an opening in the January, 2022 academy at SWIC. He is planning on sending the second candidate to this class. Providing pre-employment testing is completed and passed, hoping to swear-in this new officer also at the December 15th Board meeting.
7:09 PM BUSINESS FROM THE FLOOR
There was none.
7:09 PM MAYOR’S COMMENTS
Commented on the Winter Market. There was a good turn-out and it seemed to work well with the vendors being in the streets. Was a successful Market.
Reminded all to RSVP for the Fire Department Christmas party by tomorrow, December 2nd.
7:11 PM Motion to appoint Jeremy Stone to the Park & Recreation Committee (Term to expire 4/30/2022); Moved by Bell, Seconded by Clark.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
7:12 PM ADJOURN
There being no further business to come before this meeting, Mayor Short called for a motion to adjourn.
Motion to Adjourn, Moved by Bell, Seconded by Vallino.
Vote: Motion carried by unanimous roll call vote (summary: Yes = 6).
Yes: Vallino, Schmidt, Bell, Kostyshock, Clark, White.
7:12 PM Meeting adjourned.
https://www.vil.maryville.il.us/ArchiveCenter/ViewFile/Item/4061
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