City of Collinsville Community Appearance Board met April 12.
Here is the minutes provided by the Board:
A. Call to Order
Chairman Ken Jones called the meeting to order at 6:02 pm.
B. Roll Call
Also present was Kim Wasser, City liaison.
Noted: Judy Nelson arrived at 6:04 pm and Liz Dalton arrived at 6:07 pm.
Present: 11 - Chairperson Ken Jones, Janice Georg, Vice Chair Dean Graves, Brion Brown Sr, Brion Brown Jr, Judith Nelson, Liz Dalton, Ken Wheat, Dia Toenjes, Brad Main and Sharon Main
Excused: 1 - Susan Hellige
Absent: 1 - Curtis Nelson
C. Speakers from the Floor
None.
D. Correspondence
E. Approval of Minutes
1. Motion to Approve Minutes of the March 8, 2017 Community Appearance Board meeting
A motion was made by Georg, seconded by Wheat to approve. The motion carried by the following vote:
Aye: 11 - Chairperson Jones, Georg, Vice Chair Graves, Brown Sr, Brown Jr, Nelson, Dalton, Wheat, Toenjes, Main and Main
Nay: 0
Excused : 1 - Hellige
Absent: 1 - Nelson
Abstain: 0
F. New Business
1. Arbor Day celebration
Brown Jr. gave a brief overview of the annual Arbor Day event. He announced the Arbor Day celebration is scheduled for Thursday, April 27 at 1:00 pm. Crain Tree Farm is donating a tree to be planted at Willoughby Farms with the help of the 4th grade children from Summit School.
2. Schedule trash pick-up along S. Morrison
Scheduled trash pick-up and mulching at Collinsville sign (Clay/Vandalia) for Saturday, April 29 at 7:00 am and will meet at the parking lot across the street from City Hall.
3. Reschedule mulching of wedge/median
Scheduled mulching of wedge (Vandalia/Beltline) for Tuesday, April 25 at 6:30 pm.
Discussion was had regarding replacing dead ferns with new plantings at Collinsville sign (Clay/Vandalia). It was scheduled for Monday, April 17 at 6:30 pm.
4. Yard of the Month program to begin in May. Nominations can be made via City's website.
Wasser announced the Yard of the Month program will begin in May and nominations can be made via the City's website.
Jones read an email from Hellige that indicated she has the gift certificates for the Yard of the Month winners. She purchased and poured Preen at Collinsville sign (Clay/Vandalia), Listeman Park, W. Main island, and Caseyville/St. Louis Rd. wedge. Her emailed reminded the board to sign for the charge at Creekside and make a notation as to where the item(s) will be used for bookkeeping reasons.
Jones reminded the board to RSVP for the Volunteer Appreciation Dinner.
G.Old Business
1. Reappointment of board members - Liz Dalton and Brion Brown Jr.
Jones announced Dalton and Brown Jr. were reappointed by the Council to another 4 year term on the Community Appearance Board.
2. 2017 Garden Tour update
Dalton gave a brief update. She advised 6 yards confirmed and 3 pending. She announced that Toenjes has several sponsors to offset expenses. Hellige is working on the engraved rocks for the yard participants. She indicated she is in need of raffle items and suggested anything garden theme, gift cards, or anything would be acceptable. They would like to have 15 individual raffle items. Tickets will be available for sale at various locations 2 weeks in advance. The tour will start at the Collins House on June 10 from 9am-3pm. She advised the board will do a preview tour on June 8 at 5:30 pm. Volunteers are needed the day of the event at each participating yard/house. A discussion was had regarding a complaint received last year about the map. The board was advised that the map was not a directional driving map but aerial map as a point of reference use only. Wasser announced that Mark Ahlvers will work on a video that can be shared to promote the Garden Tour.
3. Welcome Sign Replacement update
Brown Sr. showed pictures of optional sign materials. He indicated he received information regarding potential private funding from a local business to offset the expenses associated with replacing the welcome sign on Rt. 157 at 55/70 ramp. He advised Demond Signs gave a quote of $4,500 for Collinsville logo. A discussion was had regarding replacing the sign by the high school since there are a lot of visitors to that area. Examples and costs of signs forthcoming.
4. Mowing Schedule:
April - Brown Sr.
May - Toenjes
June - Main(s)
July - Wheat
August - Brown Jr.
September - Hellige/Dalton
October - George
* Graves available as substitute
J. Nelson offered to adopt and maintain the Caseyville/St Louis Rd wedge. A discussion was had regarding beautifying this wedge by placing garden stones, more boxwoods with additional flowers in the middle for a better appearance.
H. Comments From Commission Members
Jones reminded members to file their Statement of Economic Interest with the County by May 1.
I. Items for Next Agenda
J. Adjournment A motion was made by Wheat, seconded by Graves to adjourn at 6:50 pm. The motion carried by the following vote:
Aye: 11 - Chairperson Jones, Georg, Vice Chair Graves, Brown Sr, Brown Jr, Nelson, Dalton, Wheat, Toenjes, Main and Main
Nay: 0
Excused : 1 - Hellige
Absent: 1 - Nelson
Abstain: 0
https://docs.google.com/gview?url=http://collinsville.legistar1.com/collinsville/meetings/2017/4/1072_M_Community_Appearance_Board_17-04-12_Minutes.pdf&embedded=true
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